The new School Finance Budget System is now live and available to all districts and charters. The new system replaces Common Logon for all budget purposes for FY 2024 and forward. 

This Hot Topic provides links to help districts and charters get started using the new system. Please review the following information before contacting the School Finance Budget Team with questions. 

Click on the links below to learn about the new budget system: 

• To learn how to obtain access to the Budget System, please review the following Hot Topic by clicking here. 
• To learn about the basics of the Budget System, please review the following video by clicking here. 
• To learn how to update contact information, please review the following video by clicking here. 

• To learn how to upload files, please review the following video by clicking here. 
• To learn about due dates and submission windows in Budget System, please review the following video by clicking here. 

Users will be able to access the new budget system through ADEConnect (https://adeconnect.azed.gov/Apps) after having been assigned the appropriate permissions by the district or charter entity administrator. Please click here for more information about assigning permissions.

If you have questions after reviewing the links above, please email the School Finance Budget Team as [email protected].

There are several reports that districts and charters can access from schoolfinancereports.azed.gov and within the AzEDS system that summarize student counts and are useful in the budget preparation process:

• ADM20 - summarizes district/charter regular education student counts by grade level
• SPED20 - summarizes district/charter special education student counts by need
• ELL20 - summarizes district/charter English Learner student counts by program
• ADM30 - summarizes school-level regular education student counts
• GIFT10 - lists all students who qualify for the gifted program
• GIFT11 - breaks down those students to their individual gifted needs of Language Arts (Verbal) giftedness, Non-Verbal giftedness, Quantitative (Math) giftedness or Other giftedness

School Finance has manually calculated initial add-on payments for the new FRPL Group B weight in accordance with Laws 2022, Chapter 317. See FRPL Hot Topic post here: /finance/fy-2023-frpl-add-payment.

The reports may be run for a given Local Education Agency as the district of residence, which is the student count used in basic state aid calculations, or the district of attendance, which is the student count used in Classroom Site Fund calculations and certain other payments. The reports may be run for any date during the fiscal year from within the AzEDS system and data submission dates that were used in basic state aid payment calculations are also available without the need to log-in through schoolfinancereports.azed.gov.

Instructions to access the reports are below:

• To view ADM20, SPED20, and ELL20 reports for data used in basic state aid payment calculations:

1. First, navigate to schoolfinancereports.azed.gov
2. Next, select a Local Education Agency and then click “View Reports”​

​​​​​​i. ADM Reports: This section allows LEAs to view the report or download a PDF of the Data Capture Date used for the State Aid payment and linked to the BSA 55 for a given month.

ii. Additionally, from within BSA-55 reports, clicking the “AzEDS Execution Date” link in the top right corner of the report will display the same reports that appear under the ADM report category(click “next page” to view all reports).

• To run ADM20, SPED20, and ELL20 reports that were not used in basic state aid payment calculations:

1. First, navigate to AzEDS
2. Next, click on “Reports” and then click “ADM”
3. Select the desired report (ADM20, SPED20, or ELL20)
4. Select the Local Education Agency
5. Select data capture date and “District of Residence”
6. Finally, click “View Report”

• To run ADM30 reports 

1. First, navigate to AzEDS
2. Next, click on “Reports” and then click “ADM”
3. Select the desired report (ADM30)
4. Select the Local Education Agency
5. Select data capture date and report type “Limited” and  “District of Attendance”
6. Finally, click “View Report”

• To run GIFT reports 

1. First, navigate to AzEDS
2. Next, click on “Reports” and then click “Support Program”
3. Select the desired report (GIFT10, GIFT11)
4. Select the Local Education Agency
5. Select the School(s)
6. Finally, click “View Report”

Please contact the Budget Team at [email protected] if you have any questions about submitting budgets.  For questions regarding AzEDS reports, please contact the Analyst Team via HelpDesk.

Base Level Amount 15-901

$4,914.71

$139.44/2.92% total increase

Transportation Support Level 15-945

2.13% increase to support per route mile

0.5 or fewer: $2.89

0.5-1.0: $2.37

More than 1.0: $2.89

District Additional Assistance (DAA) & Charter Additional Assistance (CAA) 15-185 & 15-961

3.20% increase to CAA

Grades PSD-8: $2,049.12

Grades 9-12: $2,388.21

9.38% increase to DAA (amounts below for student count 600+)

            Grades PSD-8: $549.45

            Grades 9-12: $600.86

            HS Textbooks: $84.93

Qualifying Tax Rate 41-1276

Unified School Districts and Common School Districts not within a High School District (Type 03): $3.3098

Common School Districts within High School District and High School Districts: $1.6549

Group B Add-On 15-943

Increased support level weight for FRPL to 0.022 (previously 0.018)

State Aid Rollover 15-973

$800,727,700 of the FY 2024 basic state aid appropriation to school districts is deferred until July 2024. 

This is equal to FY 2023.

Does not apply to charters or school districts with less than 4,000 ADM.

Classroom Site Fund 15-977

$758 per weighted pupil

Prop 123 Additional Funding Laws 2015, 1^st Special Session, Chapter 1, Section 6

$75,000,000 (FY21-FY26)

Results-Based Funding

Results-Based Funding has been eliminated starting in FY2024.

Type 03 Adjustment

Type 03 adjustment has been eliminated starting in FY2024.

County Jail 15-913.1

The 72% funding cap has been removed. Additionally, the amount for capital outlay costs has increased $28, from $72 to $100.

One Time State Aid Supplement

$300,000,000 will be allocated by the Department of Education to all charters and districts on a pro rata ADM basis determined by weighted student count. This weighted student count will be based on district of attendance.

School Finance Fiscal Operations – Related Statutes

Arizona Department of Corrections 15-1372

Arizona Department of Juvenile Corrections 15-1371

Arizona Online Instruction 15-808

Certificates of Educational Convenience   15-825   15-976

Charter Equalization 15-185

Classroom Site Fund 15-977

College Credit by Examination Incentive Program 15-249.06

County Jails   15-913.01

County Juvenile Detention 15-913

County Small School 15-365

Definitions 15-901

Determination of equalization assistance payments from county and state funds 15-971

District Cash Advance of State Aid   15-973

District Equalization 15-943

Early Literacy Grants 15-249.09

Instructional Improvement Fund 15-979

Optional Two Hundred Days of Instruction (5% base level increase) 15-902.04

Result Based Funding

Small School Capital Transportation 15-963

State equalization assistance property tax levy 15-994

Teacher Experience Index 15-941

Unorganized Territory 15-1001

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 May BUDG-25 reports have been calculated using the FY 2023 May BSA 55-1 information. 

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the May “PDF” button. The May BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Pursuant to A.R.S. § 15-185(B)(2) the student count of a charter school shall be determined initially by using an "estimated count" based on actual registration of pupils before the beginning of the school year. 

The Charter Estimated Counts application will open for data submission on 5/31/23. Additionally, the AzEDS API will be available for FY 2024 (7/1/23-6/30/24) instructional calendars and student data transactions beginning on 6/1/23. 

For Charters, the first payment of FY 2024 will be based on projected 100th day Average Daily Membership (ADM) unless Charter Estimated Counts have been submitted. If a charter has both projected ADM and Charter Estimated Counts, School Finance will use Charter Estimated Counts as the basis for the 7/24/23 payment. The deadline to submit Charter Estimated Counts is 7/1/23. 

*Charter Estimated Counts will only be considered for Payment 1 and Payment 2. Beginning Payment 3, all payments will be based on FY2024 AzEDS actual ADM data.

*Updated to provide futher clarification.

To view the full Charter Estimated Counts memo, click here. 

To view the new Charter Estimated Counts manual, click here. 

Questions regarding the submittal of Charter Estimated Counts should be submitted via HelpDesk. 

FY 2023 Results-Based Funding Payment 2 has been calculated and will distribute in May, 2023. Below is a file that will show the FY 2023 Results-Based Funding Total Amount, FY 2023 Results-Based Funding Payment 1 Amount, and FY 2023 Results-Based Funding Payment 2 Amount (Amounts being distributed in May, 2023-highlighted column). On the LEA-Level tab, Districts are listed by county, followed by charters listed alphabetically. A second tab will show the School-Level amounts. For questions regarding your payment, please contact [email protected]

FY 2023 Results-Based Funding Payment Amounts

Please see FY 2023 Results-Based Funding Payment 1 Hot Topic

FY 2023 Prop 123 Payment 2 has been calculated and will be distributed early May 2023. This completes the full distribution of $75,000,000.00. The file linked below will show the FY 2023 Prop 123 amounts per LEA. Districts are listed first by county, followed by charters alphabetically. The yellow highlighted column is FY 2023 Prop 123 Payment 2 and the most recent distribution, but the other columns indicate the full FY 2023 Prop 123 Amount for that LEA, as well as FY 2023 Prop 123 Payment 1 for that LEA. Please direct any questions to [email protected] 

FY 2023 Prop 123 Payment Amounts

May's data capture for the June 21^st payment is 5/15/23 at 5pm. 

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY23 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

The following videos provide general information related to the data reconciliation process:

• Introduction to Data Verification Reports: https://youtu.be/ou9Jst9qnsg
• Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI
• Introduction to Integrity: https://youtu.be/PYzBAEZmiSs

 Prior payment reports can be found here: https://schoolfinancereports.azed.gov/.

 Please submit a School Finance HelpDesk ticket if data assistance is needed.

The window for districts to submit transportation Vehicle Inventory data will close on Saturday, 7/15/2023. The Transportation and Vehicle Inventory application is now accessed through ADEConnect.

The following resources have been created to assist in submitting transportation data: 

• Transportation Data Submission Video
• Transportation Manual 
• Transportation FAQ

***When entering in the vehicle mileage data, do not enter a date in the meter end date field.  This will cause the vehicle to be marked as ‘retired’. 

If you inadvertently retire a vehicle, you can put the vehicle back ‘in service’ by editing the mileage again and removing the meter end date***

 The FY24 calculation of TSL is dependent on Vehicle Inventory data being submitted during the current window which closes on 7/15/23. 

 Questions regarding submitting Vehicle Inventory and Mileage data should be submitted via HelpDesk.

Please note that charters are not required to submit this data.

The CTEDADM15 is now available for the districts who are submitting the data for their CTED Satellite Campuses.

The CTEDADM15 report identifies students participating in a Satellite, Central Campus, Leased Central Campus, or Community College CTED site.  It also displays the Total Planned Hours of Instruction and Total Community College Credits Enrolled that are used to calculate Average Daily Membership (ADM) for each student.

For more information on the CTEDADM15, please reference the previous CTEDADM15 Hot Topic