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DATA MANAGEMENT ALERT: Special Education Data Updates Webinar: Wednesday, October 16, 2024

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar: Wednesday, October 16, 2024

DATA MANAGEMENT ALERT

Special Education Data Updates Webinar: Wednesday, October 16, 2024

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, October 16, 2024, from 2:00 to 3:00 pm. This session will cover a variety of data topics that will include (subject to change):   

  • Reminders 
  • Trending topics 
  • Top Three Integrity Errors 
  • Q&A    

Please register by clicking this link. Registration is required to attend. If you have any questions, please email the ESS Data Management inbox.

Horne announces new, streamlined online educator certification system

Horne announces new, streamlined online educator certification system

Thu, Oct 3, 2024

For immediate release: October 3, 2024
Contact: [email protected]
 

Horne announces new, streamlined online educator certification system

Latest service enhancement for educators

PHOENIX - The Arizona Department of Education has launched its new innovative online certification system that increases efficiency and accessibility for educators seeking certification in the state.

State school Superintendent Tom Horne said, “The Arizona Department of Education is a service organization, and I am dedicated to cutting red tape and eliminating barriers to those who want to become educators. Streamlining the certification process with this online system makes it easier for current educators and those who are just entering the profession to get all the documents they need to thrive in their work.”

The new online certification system went live on Monday, and it represents a significant advancement in the way certification applications are processed and managed. Initial reports from users say the system is easier to use and faster than the one it replaced. It provides educators with a seamless and intuitive method to submit applications, track progress, and receive real-time updates.

Key Features of the online certification system include:

  • Simplified Application Process: Educators can now complete all certification applications entirely online, eliminating the need for cumbersome paperwork and manual submissions. The intuitive interface guides applicants through each step of the process, ensuring accuracy and completeness.
  • Real-Time Application Tracking: With the new system, applicants can track the status of their certification applications in real-time. From submission to approval, educators have full visibility into the progress of their applications, reducing uncertainty and providing peace of mind.
  • Automated Notifications: The online certification system will send automated notifications to applicants at key milestones throughout the certification process. Whether it's confirming application submission, requesting additional documentation, or notifying of approval, educators stay informed every step of the way.
  • Enhanced Customer Support: A dedicated support team is available to assist educators with any questions or issues they may encounter while using the online certification system. From technical assistance to guidance on application requirements, support services ensure a smooth and seamless experience for all users.

The online certification system is now live and available for educators to use. All users must have an ADE Connect account. If they have previously logged into the online application system, they have an ADE account, and the username and password will not change.  ADE Self Registration Link: https://adeconnect.azed.gov/Account/SelfRegistration/General 

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Fiscal Year 2025 September Expenditure Report (BUDG-25)

Fiscal Year 2025 September Expenditure Report (BUDG-25)

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY2025 September BUDG-25 reports have been calculated using the FY2025 September BSA-55 information.

  • District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.
  • FY2023 District BUDG-75 reports are available to download from this School Finance website.
    • Please note that School Finance has not yet run FY2024 BUDG-75 reports.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Data Management Alert: Reporting Special Education Students Attending Secondary Transition Programs and October 1 Child Counts

Data Management Alert: Reporting Special Education Students Attending Secondary Transition Programs and October 1 Child Counts

DATA MANAGEMENT ALERT 

Reporting Special Education Students Attending Secondary Transition Programs and October 1 Child Counts 

On February 13, 2024, Public Education Agencies (PEAs) were notified that new school sites must be created if they meet specific criteria. In the process, it became necessary for PEAs to report students in Secondary Transition programs located in businesses or colleges, including creating new entities for these programs. 

We appreciate your patience while we create these new entities in our systems and update AzEDS and integrity rules to allow reporting. We anticipate PEAs will be able to successfully report their students attending Secondary Transition programs in AzEDS by November. 

Special Education students attending Secondary Transition programs must be counted for the October 1 Child Count if they received services on October 1.  

Once AzEDS has been updated to allow the reporting, we will send a follow-up alert with guidance. 

Please email the ESS Data Management inbox with any questions or concerns. 

EXTERNAL PD INFO: Professional Development to Support Arizona Paraeducators, Related Service Providers, Teachers, and Administrators

EXTERNAL PD INFO: Professional Development to Support Arizona Paraeducators, Related Service Providers, Teachers, and Administrators

The Center for Technical Assistance for Excellence in Special Education (TAESE), in partnership with ADE/ESS, is pleased to offer Saturday Mornings with the NRCP to paraeducators, related service providers, teachers, and administrators working in Arizona public education agencies.

The National Resource Center for Paraeducators, Related Service Providers, and Interveners (NRCP) hosts the two-hour sessions on the second Saturday of each month through July 2025. The sessions are based on the Council for Exceptional Children (CEC) Core Competencies for Special Education Paraeducators and include topics such as paraeducator roles and responsibilities and effective behavior management strategies.

Upcoming webinars will occur on Saturdays from 10:00 a.m. to 12:00 p.m. Mountain Daylight Time. Please be aware of your time zone and adjust accordingly. Topics include the following:

October 12, 2024

Prevention and Intervention for Severe Behavioral Issues

November 9, 2024

Strategies for Paraeducators Working in Secondary Settings

December 14, 2024

Student and Staff Wellness: Trauma-Informed Practices for Kids and Preventing Educator Burnout

Teacher and paraeducator teams are encouraged to sign up together. The $100 registration fee includes twelve live webinars and extended access to the recordings via a Canva site until August 2025. Those who register will receive information on how to access the recordings.

Register for Saturday Mornings with the NRCP.

The attached flyer includes additional information about the professional learning series. Please email Laura Lema with any questions.

Aggregate Expenditure Budget (AGD) Report Has Been Posted

Aggregate Expenditure Budget (AGD) Report Has Been Posted

The Fiscal Year 2025 Aggregate Expenditure Budget (AGD) Report for all school districts has been published and is available to download from the School Finance Reports website.

If you have any questions, please contact the School Finance Budget Team at [email protected].

Thank you!

U.S. Department of Education grants waiver for return of $29 million in federal funds

U.S. Department of Education grants waiver for return of $29 million in federal funds

Fri, Sep 27, 2024

For immediate release: September 27, 2024
Contact: [email protected]
 

U.S. Department of Education grants waiver for return of $29 million in federal funds

Department to begin reallocation process

PHOENIX – State Superintendent of schools Tom Horne has announced the U.S. Department of Education has granted a waiver that will return $29 million in federal Title I school improvement funds to the state.

The department is currently analyzing the details of the waiver and will go through the process to ensure all funds are distributed to schools and allocated effectively.

Horne stated, “I am grateful to the Arizona Department of Education staff who worked long hours to ensure this process was completed and that schools get all the funding they deserve.”

A copy of the letter is attached.

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Horne to use additional funds to add more armed officers in schools

Horne to use additional funds to add more armed officers in schools

Another $15 million available

PHOENIX – State schools chief Tom Horne says more funding for armed officers on school campuses is on the way as the Department of Education has identified $15 million in carryover dollars that can be used to pay for additional officers through the School Safety Program.

Under the state’s school safety law, funds that are not expended for officers can also be used for added school counselors and social workers.

Horne said, “One of my biggest fears is that an armed maniac gets on a school campus and causes a devastating tragedy to happen. There has been a notable increase in threats to campuses in Arizona and nationwide, and that makes it more important than ever to do all we can to provide armed officers at schools. I am pleased that our department has identified $15 million in state school safety carryover funds that will be made available as soon as possible.”

The department has asked the state Department of Administration to waive a portion of state law that requires at least six weeks of public notice for grant application requests. Approval of that waiver will allow the Department of Education to expedite the grant process so that schools may apply for an officer beginning on October 21 with awards being granted through the State Board of Education in December, allowing schools to have officers on campus by this coming January.

In a Situational Awareness Bulletin issued this week, the Arizona Counter Terrorism Information Center reported that it has received 177 school threats from January 1, 2024, to September 3, 2024. From September 4, 2024, to September 24, 2024, the ACTIC has received over 130 school threats. Of those reports, 88 have been shooting threats or weapons in school, 8 have been bomb threats, and 8 have been classified as general threats. The remaining threats have been identified as duplicates or generic threats unrelated to a specific Arizona school.

Investigations have led to at least nine arrests in the last three weeks. Nine threats are currently under investigation, and 38 have been closed, deemed non-credible.

Horne concluded, “These numbers are distressing and show that we absolutely must do everything possible to protect students, educators and staff on school campuses. This added funding is vital to accomplishing that goal.”

FY24 K3 AFR and FY25 K3 Budget Form Changes for Districts

FY24 K3 AFR and FY25 K3 Budget Form Changes for Districts

Tue, Sep 24, 2024

School Finance Budget Team has been made aware of and corrected the following formulas in the FY24 K3 AFR and FY25 K3 Budget forms for school districts:
 

  • FY25 K3 Budget:
    • Column D from rows 1-22 had a formula that linked to column D on the previous year's form when it should have linked to column E.
       
  • FY24 K3 AFR:
    • Column K from rows 1-22 had a formula that linked to column K on the previous year's form when it should have linked to column J.
       

A new packet has been released online as of September 24th at 4 PM. Please use the updated forms for any corrections or submissions.
 

If you have any questions, please contact the School Finance Budget Team at [email protected].

Thank you!

Horne statement on Goldwater Institute lawsuit over ESA curricula

Horne statement on Goldwater Institute lawsuit over ESA curricula

Tue, Sep 24, 2024

For immediate release: September 24, 2024
Contact: [email protected]
 

Horne statement on Goldwater Institute lawsuit over ESA curricula

PHOENIX – State Superintendent of Public Instruction Tom Horne has issued the following statement in support of the lawsuit filed today by the Goldwater Institute on Empowerment Scholarship Account curricula approval requests.

Horne stated, “The Department of Education concedes the argument of the Goldwater Institute. When this issue first arose in July, my concern was that the Attorney General could force Empowerment Scholarship Account holders to return funds if they did not comply with her office’s interpretation of the law. This lawsuit will settle the issue in court and my sincere hope is that the arguments made by Goldwater will prevail.”

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