IDEA Conference

No. You are required to attach a valid PO to each registration.  Please read the instructions under “How do I reserve slots …”.

We understand that many districts and agencies will not be able to create POs until after July 1. Instructions will be posted soon on how to save your seat for the conference. For questions, please contact [email protected]

PO is issued to Arizona Department of Education
Name of Event
Date of Event
Cost of Person
Name(s) of Participant(s)
Signature of Approval
Number of registered participants matches the quantity on the PO

Invoices are automatically generated when a participant completes registration. The due date is set for 30 days after registration is completed. ESS staff do not have the ability to delay invoices as they are automatically generated by the registration system (See question 1 for Purchase Order information.)

Bulk registration can be completed by school/agency staff –each registered participant must have a unique email and a valid Purchase Order. (See question for valid PO.)

Information coming soon.

1. Beginning with Registration pop-up:
   1. Check section name to verify that you are registering in the correct section.
   2. Click on the “Bulk Enroll” button located at the top of the box.
   3. If you do not have a copy of the Bulk Enrollment Template already downloaded and completed:
      1. Click on the button “Download Bulk Enrollment Template”
      2. Open the document and save to your computer.
      3. Complete the form with the names of staff you are registering.
2. Upload your completed bulk enrollment form.
   1. Click on “Choose File” button.
   2. Find saved file, select it and click on open.
   3. Click on green Next button
3. Complete Registration Extensions
4. Review list of enrolled participants
5. Billing Information
   1. Complete Billing Organization Details
   2. Select Method of Payment and follow instructions for payment
   3. Click on confirm Registration
   4. Click on Yes for disclaimer.
6. You should see the confirmation popup.

Prior to registering for the IDEA Conference you will need to have a completed Conference Internal Exchange Transaction (IET) Request Form. This form can be downloaded from the Event Management System (EMS) event registration page or you can request a copy from [email protected].

Prior to completing your registration, you will need to do the following:

• Complete the IET form
  • Include the event description
  • Must include authorized signatures
• Email the IET form to Abby Sanchez
  • Designated ESS staff member will sign
  • IET form will be sent to the Billing Contact
• Save the IET form as a PDF file prior to completing registration

When registering, select “Internal Transfer” under Method of Payment then select Other Agency under the Division, Unit and Program Area dropdowns. Enter your Agency function code and upload the completed IET form. Continue to the Billing Information screen to finalize registration.

EMS (Events Management System) does offer credit card option as a form of payment. However, ADE only accepts VISA or MASTERCARD. Once you select credit card as a form of payment you will be redirected to a new screen. You will then be able to enter all your billing information. If you run into any issues with credit card payment, please contact accounts receivables at [email protected].