FY19 Advance Request Process Change

Published: October 23rd, 2018

Beginning October 1, 2018, any Advance requests made through the Reimbursement Request will require justification and documentation. The purpose of the justification and documentation is to assist and assure fiscal responsibility. Advance requests that do not include the required justification and documentation will be returned.

Grant advances may be approved when the LEA demonstrates a financial need for the advancement of funds in order to sufficiently operate the intended program. LEAs that do not have sufficient funds from other sources may be considered eligible for grant advances.

According to 2 C.F.R. §200.305(b)(1), “Advance payments to a non-Federal entity must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the non-Federal entity in carrying out the purpose of the approved program or project. The timing and amount of cash advances must be as close as is administratively feasible to the actual disbursements by the non-Federal entity for direct program or project costs and the proportionate share of any allowable indirect costs.”

We recognize that this vital addition to the Advance process creates an extra step. As always, Grants Management is here to support you and appreciates your patience and cooperation as we undertake these necessary changes.

Please refer to the attached FAQ for additional information. The FAQ can also be found in the Grants Management Resource Library > GME User Reference Guide > Reimbursement Request > Advance Request FAQ.

Grants Management Communication Team

[email protected]

602.542.3901