Budget Hot Topics

Published: December 31st, 2019

January FY2020 BUDG25 Posted

The FY 2020 JanuaryBUDG25 reports have been and are available for download and review. To select a specific district, please click here.

This is the first BUDG25 for FY2020 that includes any over expenditures for FY2019 as previously reported on the currently posted BUDG75 for FY2019.

Please email the budget team with any budget-related questions or concerns at [email protected]


Posted in Budget Hot Topics, Hot Topics |
Published: December 3rd, 2019

FY 2019 Results-Based Fund Expenditure Reporting

This Hot Topic applies only to those school districts and charter districts that received FY 2019 Results-Based Funds.

In accordance with A.R.S. §15-249.08, all school districts and charter districts that receive Results-Based Fund monies are to account for the fund expenditures at the school-level.

Today, ADE School Finance published the Results-Based Fund Expenditure Report for FY 2019 (an Excel file) for the FY 2019 results-based funds eligible school districts and charter districts to report how the monies awarded in FY 2019 were spent. This report is required. If the school district or charter district received FY 2019 results-based funds and did not expend any of the FY 2019 results-based monies, this report is still required to be uploaded with a zero reported in each of the highlighted cells for the District/Charter Total Expenditures (line 1).

Please complete the report and upload the file via the School Finance File Upload (Budget/AFR) application of Common Logon no later than Friday, December 13, 2019. The file is available for download from here.

In order to provide the most effective customer service, please direct Results-Based Funding questions in an email to the School Finance payments team inbox at [email protected].


School Finance Memorandum 19-026

FY 2019 Results-Based Funding Distribution, Eligibility Requirements, and Accounting and Expenditure Reporting, available here.

FY 2019 Results-Based Fund Payment Report, available here.

Posted in Budget Hot Topics, Hot Topics, Payment Hot Topics |
Published: November 27th, 2019

December FY 2020 BUDG25 Report Posted

An updated FY 2020 BUDG25 Report has been posted, which includes the FY 2020 December APOR55 payment data.

The following reminder only applies to those District’s whose FY 2020 K3 Literacy Plan has not yet been approved. As of 12/15/2019, the District’s FY 2020 budgeted K3 Reading dollar amount will no longer be included in the base support level on the BUDG25 report. The District’s literacy plan must be approved by the Move On When Reading (MOWR) program area. Once the plan is approved, MOWR notifies School Finance of the eligible LEAs to receive the K3 Reading support level weight increase.

School Finance does not review or approve the K3 Literacy Plans. Please contact the MOWR program area directly for assistance at https://www.azed.gov/mowr/.

Thank you.

Posted in Budget Hot Topics, Hot Topics |
Published: November 25th, 2019

RESOLVED: Budget System File Uploads Not Processing

11/26/2019 RESOLVED

Please confirm by review of the LEAs budget submitted status page that any budget uploads made for FY 2019 and FY 2020 since 11/19/2019 were successfully processed into the system.

In some cases, LEAs are having to re-upload the files previously submitted that were tagged with “File Pending Validation…”.  In fewer cases, LEAs are having to re-upload files previously submitted that were not flagged.  

Please email the SF budget team for assistance.

Thank you for your patience.

Budget System File Uploads Not Processing – “File Pending Validation…”

The budget file upload system is experiencing technical difficulties. File submissions after 11/20/2019 are not processing into the system.

The issue has been escalated to the ADE IT group.

If  an uploaded file of the District/Charter has the status “File Pending Validation…”  there is a possibility that the file will need to be re-uploaded once the system is back online.

We apologize for any inconvenience this may cause. We will update this post when the problem has been resolved.

Please email the SF budget team at SFBudgetTeam with any budget upload questions or concern.

Thank you.

Posted in Budget Hot Topics, Hot Topics |
Published: November 14th, 2019

FY 2019 BUDG75 Reports Have Been Published

The FY 2019 BUDG75 Reports have been published to the School Finance website. It is suggested that all Districts download and review their specific FY 2019 BUDG75 Report for accuracy by 11/22/2019.

As a reminder, Districts automatically receive a budget balance carryforward adjustment for any under-budgeted RCL in M&O due to the statewide recalculation. 

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

In an effort to provide the District with the best and most timely customer service, please email the budget team at mailto:[email protected] with all budget-related questions or concerns for as soon as they arise.

Thank you.

Posted in Budget Hot Topics, Hot Topics |
Published: November 14th, 2019

2019 Report of Special Election Results

Districts are required to report Special Election results, whether passed or failed, to the Arizona Department of Education, School Finance, within 15 days of the election.

Districts with election results will complete a Report of Special Election Results form. The 2019 Report of Special Election Results form has been revised to include more detail for Bond Elections reporting. For those districts with bond elections to report, please complete the Bond Elections section in its entirety. If helpful, the Arizona Department of Revenue (AZDOR) – Property Tax Division publishes an abstract of the assessment roll each year, which is posted on their website. The assessment roll may be helpful to the district in identifying its Net Full Cash Assessed Value amount for the results form. Click here to be redirected to the AZDOR Property Tax website > scroll to the bottom of the webpage to locate the link to the 2019 abstract.

Please email the district’s completed Report of Special Election Results form as an attachment to [email protected]. It is appreciated if the district will rename the results form to include the district’s name. As well, please include the district’s name in the subject line of the email to the budget team.

Thank you.


Posted in Budget Hot Topics, Hot Topics |
Published: November 1st, 2019

FY2020 BUDG25 Verification Letters (December Revision Alerts) & November BUDG25 Reports Posted

On 10/30/2019, and in accordance with A.R.S. §15-905(E), the FY2020 BUDG25 Budget Verification Letters were published.   These letters contain the official notification if a December Revision is required as of 10/30/2019. Please review the letter for more details and the November BUDG25 Report at the applicable district’s budget  homepage of the ADE School Finance website (please click here).

Please email any budget questions or concerns to the School Finance budget team at [email protected] .

Thank you!

Posted in Budget Hot Topics, Hot Topics |