This Hot Topic applies only to those school districts and charter districts that received FY 2019 Results-Based Funds.
In accordance with A.R.S. §15-249.08, all school districts and charter districts that receive Results-Based Fund monies are to account for the fund expenditures at the school-level.
Today, ADE School Finance published the Results-Based Fund Expenditure Report for FY 2019 (an Excel file) for the FY 2019 results-based funds eligible school districts and charter districts to report how the monies awarded in FY 2019 were spent. This report is required. If the school district or charter district received FY 2019 results-based funds and did not expend any of the FY 2019 results-based monies, this report is still required to be uploaded with a zero reported in each of the highlighted cells for the District/Charter Total Expenditures (line 1).
Please complete the report and upload the file via the School Finance File Upload (Budget/AFR) application of Common Logon no later than Friday, December 13, 2019. The file is available for download from here or the budget resources page of the School Finance website, click here.
In order to provide the most effective customer service, please direct Results-Based Funding questions in an email to the School Finance payments team inbox at [email protected].
School Finance Memorandum 19-026
FY 2019 Results-Based Funding Distribution, Eligibility Requirements, and Accounting and Expenditure Reporting, available here.
FY 2019 Results-Based Fund Payment Report, available here.
An updated FY 2020 BUDG25 Report has been posted, which includes the FY 2020 December APOR55 payment data.
The following reminder only applies to those District’s whose FY 2020 K3 Literacy Plan has not yet been approved. As of 12/15/2019, the District’s FY 2020 budgeted K3 Reading dollar amount will no longer be included in the base support level on the BUDG25 report. The District’s literacy plan must be approved by the Move On When Reading (MOWR) program area. Once the plan is approved, MOWR notifies School Finance of the eligible LEAs to receive the K3 Reading support level weight increase.
School Finance does not review or approve the K3 Literacy Plans. Please contact the MOWR program area directly for assistance at https://www.azed.gov/mowr/.
Please confirm by review of the LEAs budget submitted status page that any budget uploads made for FY 2019 and FY 2020 since 11/19/2019 were successfully processed into the system.
In some cases, LEAs are having to re-upload the files previously submitted that were tagged with “File Pending Validation…”. In fewer cases, LEAs are having to re-upload files previously submitted that were not flagged.
Please email the SF budget team for assistance.
Thank you for your patience.
Budget System File Uploads Not Processing – “File Pending Validation…”
The budget file upload system is experiencing technical difficulties. File submissions after 11/20/2019 are not processing into the system.
The issue has been escalated to the ADE IT group.
If an uploaded file of the District/Charter has the status “File Pending Validation…” there is a possibility that the file will need to be re-uploaded once the system is back online.
We apologize for any inconvenience this may cause. We will update this post when the problem has been resolved.
Please email the SF budget team at SFBudgetTeam with any budget upload questions or concern.
The FY 2019 BUDG75 Reports have been published to the School Finance website. It is suggested that all Districts download and review their specific FY 2019 BUDG75 Report for accuracy by 11/22/2019.
As a reminder, Districts automatically receive a budget balance carryforward adjustment for any under-budgeted RCL in M&O due to the statewide recalculation.
To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.
In an effort to provide the District with the best and most timely customer service, please email the budget team at mailto:[email protected] with all budget-related questions or concerns for as soon as they arise.
Districts are required to report Special Election results, whether passed or failed, to the Arizona Department of Education, School Finance, within 15 days of the election.
Districts with election results will complete a Report of Special Election Results form. The 2019 Report of Special Election Results form has been revised to include more detail for Bond Elections reporting. For those districts with bond elections to report, please complete the Bond Elections section in its entirety. If helpful, the Arizona Department of Revenue (AZDOR) – Property Tax Division publishes an abstract of the assessment roll each year, which is posted on their website. The assessment roll may be helpful to the district in identifying its Net Full Cash Assessed Value amount for the results form. Click here to be redirected to the AZDOR Property Tax website > scroll to the bottom of the webpage to locate the link to the 2019 abstract.
Please email the district’s completed Report of Special Election Results form as an attachment to [email protected]. It is appreciated if the district will rename the results form to include the district’s name. As well, please include the district’s name in the subject line of the email to the budget team.
On 10/30/2019, and in accordance with A.R.S. §15-905(E), the FY2020 BUDG25 Budget Verification Letters were published. These letters contain the official notification if a December Revision is required as of 10/30/2019. Please review the letter for more details and the November BUDG25 Report at the applicable district’s budget homepage of the ADE School Finance website (please click here).
Please email any budget questions or concerns to the School Finance budget team at [email protected] .
The October FY 2020 BUDG25 Report has been posted. Please note the following:
Reminder: District Budgeted K3 Reading amounts will be added to the RCL until the District is approved for the support level weight by the State Board, or 12/15, whichever comes first.
Please email [email protected] with any budget-related questions.
The Office of the Auditor General in conjunction with the Arizona Department of Education have issued the Annual Financial Report (AFR) file packages for fiscal year 2019 for districts and charters.
NEW for Districts FY2019: Most districts will be able to use the Accounting Data AFR Package by placing their accounting data in the file. Other districts can use the Standard AFR Package.
The County 2019 AFR is also available. The files may be downloaded by clicking the appropriate link below
FY2019 District Accounting Data OR District Standard | Deseg | Charter | County
For Districts the SF Budget System will begin to process the AFR files on 9/23/2019
The first FY 2020 BUDG25 Report has been posted. Please note the following:
Factors Impacting RCL:
- RCL is based on the currently posted APOR 55-1 (Payment 2 September 2019)
- Most District’s ADM for this payment is based on FY 2019 ADM
- District Budgeted K3 Reading amounts will be added to the RCL until the District is approved for the support level weight by the state board, or 12/15, whichever comes first
- Fluctuations in RCL from budgeted amounts for Districts paid on FY 2019 ADM for September payment could be due to the FY 2019 statewide recalculation event, as notified in the Hot Topic posted on 8/7 (http://www.azed.gov/finance/2019/08/07/fy2019-statewide-equalization-recalculation/).
Under Budgeted Unrestricted Capital (URC):
During testing, it was noted that several Districts were under budgeted on page 4 compared to the page 8 calculated URC limit. Please check the bottom of page 2 of the BUDG25 “District Amount” column to identify if this applies to your District.
Budget Balance Carry Forward (BBCF)
Adjust any M&O BBCF budgeted based on the variance from the FY 2019 statewide recalculation event, noted above, as this variance will impact the District’s RCL when the FY 2019 BUDG75 Report is published at the end of October.
Please email [email protected] with any budget-related questions.
The FY 2020 K-3 Reading budget and FY 2019 K-3 Reading AFRs have been issued. ➡
District | Charter
The completed files must be uploaded via the Common Logon by October 1, 2019.