Hot Topics

Published: December 4th, 2019

Data Capture Delayed

Data capture has been postponed to today due to the hardware failure reported by the AzEDS team which impacted the AzEDS API, AzEDS Portal Reports, and the nightly Integrity and ACE processes. The AzEDS team has resolved the issue and Integrity and ACE will run today at 6pm.

This issue was communicated through the AzEDS Red Flag Notifications system. To sign up to receive AzEDS Red Flag Notifications, please go to and click on the “Subscribe for Updates” icon on the right hand side.


Posted in Hot Topics |
Published: December 3rd, 2019

FY 2019 Results-Based Fund Expenditure Reporting

This Hot Topic applies only to those school districts and charter districts that received FY 2019 Results-Based Funds.

In accordance with A.R.S. §15-249.08, all school districts and charter districts that receive Results-Based Fund monies are to account for the fund expenditures at the school-level.

Today, ADE School Finance published the Results-Based Fund Expenditure Report for FY 2019 (an Excel file) for the FY 2019 results-based funds eligible school districts and charter districts to report how the monies awarded in FY 2019 were spent. This report is required. If the school district or charter district received FY 2019 results-based funds and did not expend any of the FY 2019 results-based monies, this report is still required to be uploaded with a zero reported in each of the highlighted cells for the District/Charter Total Expenditures (line 1).

Please complete the report and upload the file via the School Finance File Upload (Budget/AFR) application of Common Logon no later than Friday, December 13, 2019. The file is available for download from here or the budget resources page of the School Finance website, click here.

In order to provide the most effective customer service, please direct Results-Based Funding questions in an email to the School Finance payments team inbox at [email protected].


School Finance Memorandum 19-026

FY 2019 Results-Based Funding Distribution, Eligibility Requirements, and Accounting and Expenditure Reporting, available here.

FY 2019 Results-Based Fund Payment Report, available here.

Posted in Budget Hot Topics, Hot Topics, Payment Hot Topics |
Published: November 27th, 2019

December FY 2020 BUDG25 Report Posted

An updated FY 2020 BUDG25 Report has been posted, which includes the FY 2020 December APOR55 payment data.

The following reminder only applies to those District’s whose FY 2020 K3 Literacy Plan has not yet been approved. As of 12/15/2019, the District’s FY 2020 budgeted K3 Reading dollar amount will no longer be included in the base support level on the BUDG25 report. The District’s literacy plan must be approved by the Move On When Reading (MOWR) program area. Once the plan is approved, MOWR notifies School Finance of the eligible LEAs to receive the K3 Reading support level weight increase.

School Finance does not review or approve the K3 Literacy Plans. Please contact the MOWR program area directly for assistance at

Thank you.

Posted in Budget Hot Topics, Hot Topics |
Published: November 25th, 2019

RESOLVED: Budget System File Uploads Not Processing

11/26/2019 RESOLVED

Please confirm by review of the LEAs budget submitted status page that any budget uploads made for FY 2019 and FY 2020 since 11/19/2019 were successfully processed into the system.

In some cases, LEAs are having to re-upload the files previously submitted that were tagged with “File Pending Validation…”.  In fewer cases, LEAs are having to re-upload files previously submitted that were not flagged.  

Please email the SF budget team for assistance.

Thank you for your patience.

Budget System File Uploads Not Processing – “File Pending Validation…”

The budget file upload system is experiencing technical difficulties. File submissions after 11/20/2019 are not processing into the system.

The issue has been escalated to the ADE IT group.

If  an uploaded file of the District/Charter has the status “File Pending Validation…”  there is a possibility that the file will need to be re-uploaded once the system is back online.

We apologize for any inconvenience this may cause. We will update this post when the problem has been resolved.

Please email the SF budget team at SFBudgetTeam with any budget upload questions or concern.

Thank you.

Posted in Budget Hot Topics, Hot Topics |
Published: November 21st, 2019

FY2020 December Payment Reports

Due to a system issue, School Finance is currently not able to generate or publish FY2020 December Payment Reports (APOR/CHAR 64-1, APOR 65-1). IT is currently working on the issue. Please find a complete list of December payment amounts below. Districts are listed and totaled by county, and charters are listed alphabetically.

Please save a copy of the file and this Hot Topic in place of the missing reports for your auditors. We apologize for the inconvenience. This post will be updated if/when we can publish the reports.

FY2020 December Payment Amounts



Posted in Hot Topics, Payment Hot Topics |
Published: November 15th, 2019

New Integrity Rules -10131 and -20038

Integrity Rule -10131 impacts preschool memberships with respect to their Tuition Payer code. PS memberships will need to be 1, 2, 4 or 7 according to the following table.

Tuition Payer Code Description Rationale
1 Regular PS membership with SPED program eligible for state aid.
2 Private paid or no tuition charged PS membership without SPED program not eligible for state aid.
4 Non-special education (NSE) in residential treatment centers PS membership not eligible for state aid. A voucher or other formula may exists. Memberships of this type are rare.
7 Non resident ASDB – Other State funded formula PS membership not eligible for state aid. The membership may be paid for by voucher or other formula.

The error code description indicates: If a PS enrollment without a SPED Program is not reported with Tuition Payer Code 2 OR a PS enrollment with a SPED Program is not reported with Tuition Payer Code 1, 4 or 7, then report the discrepancy as an error. Tuition Payer Code 2 must be used for any day a PS enrollment is reported without a SPED Program.

Exceptional Student Services have posted a notification of the changes here on their website.


Integrity Rule -20038 impacts WK withdrawals for students that change their Calendar Code midyear. The WK has been expanded to allow a lateral change between UE and KG accompanied by a Calendar Code change.

You may view AzEDS’ recent updates at the following link.


Posted in Data Hot Topics, Hot Topics |
Published: November 14th, 2019

FY 2019 BUDG75 Reports Have Been Published

The FY 2019 BUDG75 Reports have been published to the School Finance website. It is suggested that all Districts download and review their specific FY 2019 BUDG75 Report for accuracy by 11/22/2019.

As a reminder, Districts automatically receive a budget balance carryforward adjustment for any under-budgeted RCL in M&O due to the statewide recalculation. 

To select a specific District, please click the following link:

In an effort to provide the District with the best and most timely customer service, please email the budget team at mailto:[email protected] with all budget-related questions or concerns for as soon as they arise.

Thank you.

Posted in Budget Hot Topics, Hot Topics |
Published: November 14th, 2019

2019 Report of Special Election Results

Districts are required to report Special Election results, whether passed or failed, to the Arizona Department of Education, School Finance, within 15 days of the election.

Districts with election results will complete a Report of Special Election Results form. The 2019 Report of Special Election Results form has been revised to include more detail for Bond Elections reporting. For those districts with bond elections to report, please complete the Bond Elections section in its entirety. If helpful, the Arizona Department of Revenue (AZDOR) – Property Tax Division publishes an abstract of the assessment roll each year, which is posted on their website. The assessment roll may be helpful to the district in identifying its Net Full Cash Assessed Value amount for the results form. Click here to be redirected to the AZDOR Property Tax website > scroll to the bottom of the webpage to locate the link to the 2019 abstract.

Please email the district’s completed Report of Special Election Results form as an attachment to [email protected]. It is appreciated if the district will rename the results form to include the district’s name. As well, please include the district’s name in the subject line of the email to the budget team.

Thank you.


Posted in Budget Hot Topics, Hot Topics |
Published: November 5th, 2019

**UPDATE FY2020 Results-Based Funding Calculations


The FY2020 Results-Based Funding Calculations have been completed. A complete school-level list can be seen below, Preliminary School Level FY2020 Results-Based Funding Calculations. Column “FY2020 Results Based Funding” is the annual calculation you will receive and the last column, “Payment 1” is the amount you will receive for payment 1 the second week of December 2019. There is also the FY20 Results Based Funding Payment 1 LEA Level Amounts file which shows the payment 1 amounts by LEA. Districts are listed by county and charters alphabetically. For more details and guidance, please see School Finance Memo 20-023.


FY2020 Results-Based Funding Calculations- School Level

FY2020 Results-Based Funding Payment 1 LEA Level Amounts











Posted in Hot Topics, Payment Hot Topics |
Published: November 1st, 2019

FY2020 BUDG25 Verification Letters (December Revision Alerts) & November BUDG25 Reports Posted

On 10/30/2019, and in accordance with A.R.S. §15-905(E), the FY2020 BUDG25 Budget Verification Letters were published.   These letters contain the official notification if a December Revision is required as of 10/30/2019. Please review the letter for more details and the November BUDG25 Report at the applicable district’s budget  homepage of the ADE School Finance website (please click here).

Please email any budget questions or concerns to the School Finance budget team at [email protected] .

Thank you!

Posted in Budget Hot Topics, Hot Topics |