Hot Topics

Published: January 15th, 2020

Transportation Routes is Open for Data Submission

In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 business days of the district’s 100th day.

Transportation Routes data must be submitted via Common Logon on the ADE web site. The site is now open for submissions.

The School Finance Account Analysts can assist you with any questions you may have regarding this matter and can be reached via email at [email protected].

Please note that only districts must submit this data. Charters do not submit transportation data.

Posted in Hot Topics |
Published: December 31st, 2019

January FY2020 BUDG25 Posted

The FY 2020 JanuaryBUDG25 reports have been and are available for download and review. To select a specific district, please click here.

This is the first BUDG25 for FY2020 that includes any over expenditures for FY2019 as previously reported on the currently posted BUDG75 for FY2019.

Please email the budget team with any budget-related questions or concerns at [email protected]


Posted in Budget Hot Topics, Hot Topics |
Published: December 23rd, 2019

FY2020 January Payment Reports

Due to a system issue, School Finance is currently not able to generate or publish FY2020 January Payment Reports (APOR/CHAR 64-1, APOR 65-1). IT is currently working on the issue. Please find a complete list of January payment amounts below. Districts are listed and totaled by county, and charters are listed alphabetically.

Please save a copy of the file and this Hot Topic in place of the missing reports for your auditors. We apologize for the inconvenience. This post will be updated if/when we can publish the reports.


FY2020 January Payment Amounts



Posted in Hot Topics, Payment Hot Topics |
Published: December 17th, 2019

FY2020 Capital Transportation Adjustments

In accordance with A.R.S. 15-963 school districts may apply to the state board of education for a capital transportation adjustment for the purchase of a transportation vehicle if the district meets all the following requirements:

  1. Has a student count of fewer than six hundred in kindergarten programs and grades one through twelve.
  2. Transports as eligible students at least one-third of the total student count of the school district.
  3. Has an approved daily route mileage per eligible student transported of more than 1.0, computed as prescribed in section 15-945, subsection A, paragraph 4.


The FY2020 Capital Transportation Adjustments were approved by the State Board of Education at their meeting on December 13, 2019. These adjustments were included on page 5 of the January 2, 2020 APOR 55-1 as DAA Adjustments. A list of these adjustments can be seen below.


FY2020 Capital Transportation Adjustments

Posted in Hot Topics, Payment Hot Topics |
Published: December 16th, 2019

EEO-5 Report Submissions

The EEO-5 Report, formally known as the Elementary-Secondary Staff Information Report, is a joint requirement of the U.S. Equal Employment Opportunity Commission (EEOC) and the Office for Civil Rights (OCR) of the U.S. Department of Education. It is conducted biennially, in the even numbered years, and covers all public elementary and secondary school districts with 100 or more employees in the United States. ADE completed the submissions of the 2016 and 2018 EEO-5 Report for all districts with 100 or more employees by their respective due dates.


Mandated under Title VII of the Civil Rights Act of 1964, this report provides information on the district employment totals, employees’ job category and sex and race/ethnic groups as of October 1 of the survey year.More information on this Report can be found here.


The EEO-5 Reporting Center can provide copies of reports for a given school. For security reasons, EEOC requires that you send your request on letterhead that is signed, dated, and provides contact information. You can scan and email it as an attachment to [email protected]

Posted in Data Hot Topics, Hot Topics |
Published: December 12th, 2019

FY2020 Prop 123 Payment 1

FY2020 Prop 123 Payment will be distributed in two payments; the first will distribute $25,000,000.00 and the second will distribute the remaining $25,000,000.00. Payment 1 has been calculated based on the most recent Classroom Site Fund counts and will be distributed December 16, 2019. The second payment will distribute in May 2020. Please see payment 1 amounts below; Districts are listed by county and Charters are listed alphabetically.

FY2020 Prop 123 Payment 1 Amounts






Posted in Hot Topics, Payment Hot Topics |
Published: December 4th, 2019

Data Capture Delayed

Data capture has been postponed to today due to the hardware failure reported by the AzEDS team which impacted the AzEDS API, AzEDS Portal Reports, and the nightly Integrity and ACE processes. The AzEDS team has resolved the issue and Integrity and ACE will run today at 6pm.

This issue was communicated through the AzEDS Red Flag Notifications system. To sign up to receive AzEDS Red Flag Notifications, please go to and click on the “Subscribe for Updates” icon on the right hand side.


Posted in Hot Topics |
Published: December 3rd, 2019

FY 2019 Results-Based Fund Expenditure Reporting

This Hot Topic applies only to those school districts and charter districts that received FY 2019 Results-Based Funds.

In accordance with A.R.S. §15-249.08, all school districts and charter districts that receive Results-Based Fund monies are to account for the fund expenditures at the school-level.

Today, ADE School Finance published the Results-Based Fund Expenditure Report for FY 2019 (an Excel file) for the FY 2019 results-based funds eligible school districts and charter districts to report how the monies awarded in FY 2019 were spent. This report is required. If the school district or charter district received FY 2019 results-based funds and did not expend any of the FY 2019 results-based monies, this report is still required to be uploaded with a zero reported in each of the highlighted cells for the District/Charter Total Expenditures (line 1).

Please complete the report and upload the file via the School Finance File Upload (Budget/AFR) application of Common Logon no later than Friday, December 13, 2019. The file is available for download from here.

In order to provide the most effective customer service, please direct Results-Based Funding questions in an email to the School Finance payments team inbox at [email protected].


School Finance Memorandum 19-026

FY 2019 Results-Based Funding Distribution, Eligibility Requirements, and Accounting and Expenditure Reporting, available here.

FY 2019 Results-Based Fund Payment Report, available here.

Posted in Budget Hot Topics, Hot Topics, Payment Hot Topics |