The Estimated Counts window has been extended and will remain open until Monday, July 13th, at 8am. Please review School Finance Memorandum 20-045 for details regarding the Estimated Counts requirements. If you are experiencing issues accessing the Estimated Counts application, please submit a School Finance Account Analyst Support Request and an Analyst will resolve the issue as quickly as possible.
The report is based on the APOR 55-1 with apportionment date of June 30, 2020 and any corrected budgets that successfully processed on or before July 2nd. Any impact from the Statewide recalculation will be reflected on the 2020 BUDG75 published in late October/early November.
To view the report please click the following link: www.ade.az.gov/Budget/EntitySelection.asp and select a district.
Please email the budget team with any budget-related questions or concerns at [email protected]
FY2021 School Finance Fiscal Operations Updates
Base Level Amount 15-901
$4,305.73 ($4,359.55 w/1.25% Teacher Compensation 15-952)
$155.30/3.74% total increase
$72.22/ 1.74% inflation
$83.08/ Teacher Salary Increase
Additional funding for teacher salary increase distributed through Classroom Site Fund
Transportation Support Level 15-945
1.74% inflation to state support level per route mile (based on miles per eligible student transported)
0.5 or fewer: $2.74
More than 1.0: $2.74
1.74% inflation to CAA per student count
Grades PSD-8: $1,875.21
Grades 9-12: $2,185.53
No change to DAA per student count
FY 2021 reduction to DAA and CAA
DAA reduction: $64,367,400
CAA reduction: $3,407,200
Reductions to DAA and CAA eliminated in FY 2022
Qualifying Tax Rate
Unified School Districts and Common School Districts not within a High School District (Type 03): $3.6742
Common School Districts within High School District and High School Districts: $1.8371
State Aid Rollover Laws 2020, Chapter 58, Section 114
$930,727,700 of the FY21 basic state aid appropriation to school districts is deferred until July 2021 (no change from FY20 amount deferred). Does not apply to charters or school districts with less than six hundred ADM.
Classroom Site Fund 15-977
Prop 123 Additional Funding Laws 2015, 1st Special Session, Chapter 1, Section 6
Results-Based Funding Laws 2020, Chapter 49, Section 8
$68,600,000 allocated based on Spring 2019 AZ Merit Test Results notwithstanding 15-249.08
School Finance is no longer accepting copies of certificates throughout the fiscal year. Counties will submit one electronic data sheet June 30, 2021 for all certificates issued the FY2020-2021 year.
School Finance Fiscal Operations – Related Statutes
Additional Monies for Teacher Compensation (1.25% base level increase) 15-952
Arizona Department of Corrections 15-1372
Arizona Department of Juvenile Corrections 15-1371
Arizona Online Instruction 15-808
Charter Equalization 15-185
Classroom Site Fund 15-977
College Credit by Examination Incentive Program 15-249.06
County Jails 15-913.01
County Juvenile Detention 15-913
County Small School 15-365
Determination of equalization assistance payments from county and state funds 15-971
District Cash Advance of State Aid 15-973
District Equalization 15-943
Early Literacy Grants 15-249.09
Instructional Improvement Fund 15-979
Optional Two Hundred Days of Instruction (5% base level increase) 15-902.04
Result Based Funding 15-249.08
Small School Capital Transportation 15-963
State equalization assistance property tax levy 15-994
Teacher Experience Index 15-941
Unorganized Territory 15-1001
The Fiscal Year 2020 Statewide ADM Recalculation will begin on July 15, 2020 at 5pm. The deadline for the AzEDS API for FY2020 transactions is July 15, 2020. Please ensure that all student data and ADM reports have been reconciled from AzEDS to your Student Information System. Please note that the API will be receiving transactions from LEA’s across the state on this date which may delay processing and it would be prudent to ensure your data is completely reconciled well in advance of the deadline. If you need assistance on ADM Integrity errors, please contact the SF Analyst Team via http://helpdeskexternal.azed.gov/. Any data modifications that need to be made to FY2020 after July 15, 2020 will require a request of a A.R.S. § 15-915. See posted guidance on Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity here: https://www.azed.gov/finance/knowledge-center/.
The next School Finance Friday is scheduled for June 5, at 9:00 a.m.:
The webinar will stream on Youtube: https://www.youtube.com/channel/UC0PJ7Mg5plHOoZ5XjiC56lg/live.
Webinar Topic: AzEDS Instructional Calendar and Charter Estimated Counts
Description: In this webinar we will provide School Finance related updates. We will discuss the AzEDS Instructional Calendar requirements and review top calendar integrity errors associated with calendar submissions. We will also discuss Charter Estimated Counts for charter district submissions and review important deadlines for FY21. We will end with a Q&A session.
Prerequisite: Attendees must have access within ADEConnect to view Basic AzEDS Reports. If you do not have access to AzEDS reports, please contact your Entity Administrator within your school to grant you access. You will need access to:
· AzEDS Data Coordinator – Base Reports and Calendar Application
· Charters ONLY: Common Logon – Charter Estimated Counts
To locate your Entity Administrator, please click here or call ADE Support at (602) 542-7378.
To add a role in ADE Connect, please see these links for guidance: Entity Admin Training Manual or http://www.azed.gov/aelas/adeconnect/. You must be an Entity Administrator in ADEConnect to add a role. If you need additional assistance with adding a role, please call ADE Support at (602) 542-7378.
FY2020 Results-Based Funding Payment 2 has been calculated and will distribute June 15, 2020. Below is a file that will show the FY2020 Results-Based Funding Total Amount, Payment 1 Amount, and Payment 2 Amount (Amounts being distributed in June, 2020). Districts are listed by county, followed by charters listed alphabetically. A second file will show the School level amounts.
Districts and Charters that use the student information system vendor Edupoint (Synergy) should download the revised form to select this vendor option on the Contact Info Tab as the vendor was mistakenly removed from the selection menu.
The budget forms file is available for download from the Auditor General’s website and the following ADE links:
The Arizona Auditor General and the Arizona Department of Education School Finance released the Annual Expenditure Budget Package for FY 2021.
The budget forms file is available for download from the Auditor General’s website and the following ADE links.
Posting of Meeting Notifications and Budget Files on the LEA’s Website
ADE’s proposed budget application at www.ade.az.gov/schoolfinance/Forms/Budgets/ProposedBudget/EntitySelection.aspx was discontinued in FY 2019. The site for the application no longer exists and any use of the link will generate a server error notification.
Districts’ and Charters’ should have replaced any links to the discontinued proposed budget application on their school’s website with a link to the actual budget file successfully submitted to the ADE. Do not provide a link to the generic entity selection page, instead, follow these instructions for posting the Excel file links:
- Navigate to https://www.ade.az.gov/Budget/EntitySelection.asp.
- Select the District or Charter name from the drop-down entity menu and Click Go!
- Select “Submitted File Status”.
- The Submissions made from 05/25/2002 should be the option button selected.
- By default, the ‘Date Range’ for the file submissions is ‘All’. If ‘All’ is not the selection, change the range using the drop-down menu.
- Select Fiscal Year 2021 from the ‘All Years’ drop-down menu.
- By default, the budget submitted file type is ‘All Types’. You may choose the specific file upload using the drop-down type menu. After file selection, click Go!
- In the “File Name” column, right click on the applicable uploaded budget Excel file from the list of submitted files (proposed, adopted, revised, or meeting notification and summary).
- Choose the Excel file link option available (as determined by the computer browser in use). The Excel file link options most commonly available are Save target as, Copy link, and Copy shortcut.
- Paste the selected Excel budget file target, link, or shortcut on the District or Charter website.
Please email any questions to [email protected]
FY20 Prop 123 has been recalculated based on the most recent Classroom Site Fund data and payment 2 will be distributed May 15, 2020. Below is a list of the FY20 Prop 123 total amounts, Payment 1 amounts, and Payment 2 amounts. Districts are listed by county, followed by an alphabetized list of charters.
Integrity rule -21001 is an Accountability rule that states “All student memberships must have a year-end status code. If a student’s grade is PS-12 including UE and the Year End Status Code is not submitted by May 1st of the current fiscal year, then report the discrepancy as an error.” (See description here: https://cms.azed.gov/home/GetDocumentFile?id=5876911aaadebf0dc849987f).
Some student information systems pre-populate year-end codes and some do not. Your vendor can assist you in understanding whether your Year End Codes are pre-populated or need to be manually entered. Once a Year End Code is submitted for each student, the student data will pass Integrity rule -21001. Each student must have a Year End Code submitted as of May 1, but an LEA can still modify the Year End Code prior to the close of data submissions for the fiscal year should the need arise.
If you need additional assistance with Integrity rule -21001, please contact Accountability at [email protected].