A new Budget Narrative Guidance document has been created to support LEAs with completing the budget section of their FY20 Elementary & Secondary School Emergency Relief (ESSER) Fund Grant applications.
The CARES Act provides for a high degree of flexibility for local uses of ESSER Funds to local support COVID-19 response efforts. However, an appropriate level of detail is required within the budget to ensure accountability and transparency for these grant funds.
Please send any questions you may have to [email protected]
Two training and Q&A opportunities for the Elementary and Secondary School Emergency Relief (ESSER) Fund Grant are being held this week.
The first, on June 2nd from 1PM-2:30PM will be hosted through a collaboration with Arizona School Administrators (ASA), Arizona Association of School Business Officials (AASBO) and Arizona School Board Association (ASBA).
The second will be hosted by the Greater Phoenix Educational Management Council (GPEMC) on June 5th from 9AM-10AM.
Detailed registration information for both events may be found below.
Reminder, all ESSER Fund Grant Resources and Guidance Documents are now available on the ADE ESSER Fund website. Attendees are encouraged to review these materials in advance and bring questions they may have with them to these sessions.
Questions regarding the ESSER Fund Grant may be sent to [email protected]
ASA, AASBO and ASBA Webinar On The CARES Act Funding Application Process
- Time: June 2, 2020 from 1PM-2:30PM
Click Here to Register: https://tinyurl.com/y85s6hfh
GPEMC Curriculum Council Meeting on CARES Act
- Time: June 5, 2020 from 9AM–10AM
Join Zoom Meeting:
Meeting ID: 978 1824 0568
May 29, 2020
The Arizona Department of Education (ADE) has received funding through the Coronavirus Aid, Relief and Economic Security (CARES) Act to provide new Elementary and Secondary School Emergency Relief (ESSER) Fund grants to LEAs to support local relief, preparation and prevention, and recovery needs and efforts in response to COVID-19.
90% ($249 million) of Arizona’s total ESSER Fund award ($277 million) must be sub-granted to LEAs based on the proportionate share of Title I-A funds they received in FY20. ADE is also choosing to fund LEAs that are not Title I-A using approximately half of ADE’s State Education Agency set-aside funds for state-level activities.
Thank you for all you are doing to support our students, educators and communities! ADE is once again humbled by the leadership and spirit of service demonstrated by our schools. We look forward to continuing to support you all through these recovery efforts.
Who is eligible to apply?
How will eligible LEAs apply for grant funds?
Where can I go for more information?
Under the CARES Act, the U.S. Secretary of Education has increased authority to provide education waivers related to assessments, accountability, and reporting requirements. Arizona has submitted and received approval for two waivers:
ADE will now be able to do the following:
- Approve LEAs to carryover more than 15% of FY20 Title I-A funds even if the LEA received approval to exceed this limitation in the past three years
- Extend the period of availability of FY19 funds to September 30, 2021 for the following ESSA grant programs: (Title I-A, I-B (State Assessment), I-C (Migrant), I-D (State Agency), II-A, III-A (EL), IV-A (Student Support and Academic Enrichment), IV-B (21st Century Community Learning Centers), V-B (RLIS), McKinney-Vento (Homeless)
- Permit LEAs to use their FY20 Title IV-A funds to best meet local needs through waiving content-area minimum expenditure requirements (for LEAs receiving more than $30,000) and the 15% limit on technology-related purchases
- Waive the ESSA definition of professional development for SY19-20 to allow ADE and LEAs to conduct time-sensitive, one-time, or stand-alone professional development activities
If your LEA would like to take advantage of this new flexibility for FY20 Title IV-A funds, please contact your Title IV-A Specialist.
Please also see the following FAQ for the FY20 Fiscal Waiver: ADE FY20 CARES Act Fiscal Waiver FAQ
Assessment and Accountability Waiver
The following are now waived for ADE for SY19-20:
- Statewide assessment requirements
- Requirements that a state identify new schools for comprehensive support and improvement and additional targeted support and improvement (CSI and TSI) based on SY 19-20 data, and freezes the current list of identified schools for SY 20-21
- Report card provisions related to certain assessments and accountability
Fact Sheet: Select Questions Related to Use of Department of Education Grant Funds During the Novel Coronavirus Disease 2019
This fact sheet from the US Department of Education responds to frequently asked questions related to the use of grant funds from the U.S. Department of Education during the novel Coronavirus Disease 2019 (COVID-19) with respect to compensation, travel, and conference costs that are otherwise allowable costs under applicable program statutes and regulations. If you have additional questions or comments related to these questions and answers, please contact your Department program officers or send your questions to the following email address: [email protected]
Generally, equipment and supplies purchased with Federal funds may only be used to carry out the purposes of the Federal program for which they were purchased and for intended Beneficiaries (2 C.F.R. § 200.403(a))
The U.S. Department of Education (ED) has released new guidance (Fact Sheet for Repurposing Federal Equipment and Supplies to Combat COVID-19) that allows grantees and subgrantees to repurpose federally purchased equipment and supplies that are not currently in use to carry out a Department grant program to meet the general education needs of students, including students with disabilities and English learners, and the instructional needs of teachers, related services providers, and other educational personnel during the national emergency caused by COVID-19
When the national emergency ends, schools reopen, and students once again begin attending schools in person, the equipment and supplies that are not consumed must be returned for use in the Department grant programs for which they were purchased
To take advantage of this flexibility, grantees and subgrantees must clearly mark the equipment and supplies being repurposed with pertinent identifying information. In addition, grantees and subgrantees must maintain an inventory of the equipment and supplies being repurposed to facilitate proper return, including the following:
- a description and itemization of the type of equipment or supplies being temporarily repurposed
- the source (Federal program(s) funds involved) from which the temporarily repurposed equipment or supplies were purchased and the amount of Federal funds used for the purchase
- where the equipment or supplies are assigned for use during the duration of the COVID-19 national emergency
- the date on which the equipment or non-consumed supplies are returned for Federal program purposes
Grantees must maintain these records for a minimum of 3 years and until the resolution of any audit, monitoring, or oversight that is being conducted relative to the repurposed equipment or supplies, as required by 2 C.F.R. §§ 200.302 (financial management) and 200.333 (retention requirements for records)
Equipment and non-consumable supplies that are lost or damaged must be replaced with non-Federal funds to ensure continued benefit to the Department grant program
Please Note: This authority does not permit grantees and subgrantees to use unobligated grant funds to purchase new equipment and supplies for purposes not aligned with the allowable activities of the program under which funds are available.
Grantees should not assume additional funds will be available should the repurposing of equipment and supplies result in any type of shortage to a program
The U.S. Department of Education (ED) released the following guidance regarding how to calculate proportionate share for equitable services (and the provision of those services by school districts) for ESSER Fund-participating non-profit private schools:
ED also released the following FAQ with guidance on how states must calculate ESSER Fung LEA allocations for LEAs that received FY20 Title I funds: