Published: Published: July 17th, 2017

ADEConnect Update – July 17, 2017

ADE Acceptable Use Policy

All users who access ADEConnect will be required to accept the ADE Acceptable Use Policy agreement on a yearly basis within the ADEConnect application. This impacts all users: Student Information System (SIS), and ADEConnect direct sign-in users.

The first page that displays in ADEConnect will be the Acceptable Use Policy with an active I Accept button at the end of the page. Once clicked, the ADEConnect home page will display where you can access the ADE applications as usual.

Reports for Admins

With the new school year upon us, you may need to update staff members’ access to applications in ADEConnect. To assist you in the assignment of the appropriate ADE roles for your staff, ADEConnect now includes reports listing all application roles, their descriptions, and the specific application names the roles provide access to via ADEConnect. The reports can be found under the Reports tab on the ADEConnect home page and the Reports link on the Entity Administration home page.

    Don’t Forget: Training Videos and Quick Reference Guides (QRGs)

      If you need to remind yourself how to create new ADEConnect accounts, assign entities, and add/remove roles, be sure to consult the resources available on the ADEConnect web page in the section labeled Entity Admin Training. Or for continued FAQ information, subscribe to get the ADEConnect Updates as they become available.

      Read all about it in the ADEConnect Newsletter.

      Posted in ADEConnect Updates, News from IT | Tagged , |
      Published: Published: May 10th, 2017

      I Thought I Removed My ADEConnect User Account!

      And I’m sure you did, but the Entity Admin Application only removes the account and roles at one specific Parent Entity or Related Organization. There is no bulk removal of user accounts. We won’t assume you are removing the account from all organizations just because you want to remove it from one organization.

      Posted in ADEConnect Updates, FAQ | Tagged , |
      Published: Published: May 10th, 2017

      What is the User Change Log?

      What’s this new User Change Log and what will it do for me?

      Ah, great question!

      The User Change Log lets you see all recent activity performed for the users of an active Parent Entity or Related Organization. The catch here is you must be the Entity Administrator on that Parent Level or Related Organization to see the activity. Security is important, after all!

      User Change Log

      Posted in ADEConnect Updates, FAQ | Tagged , |
      Published: Published: May 10th, 2017

      New Field Named “Account Status”

      I don’t understand the new field named “Account Status”.

      If the ADEConnect user is not a student information system (SIS) user and the status field displays as “Pending” or “Expired”, then no ADEConnect password has been set up by the user. So you, the Entity Administrator, can remind the user to set up their account.

      If the ADEConnect user is a SIS user, then the status will display as “Active” because their passwords are maintained in the SIS, not through ADEConnect.

      Posted in ADEConnect Updates, FAQ | Tagged , |
      Published: Published: May 10th, 2017

      ADEConnect Concerning SIS Users

      What do you mean I can’t log in to ADEConnect if I’m a SIS user?

      That’s right! If your Entity Administrator has identified you as a user who has access to ADEConnect from a student information system (SIS), then you cannot log in directly to ADEConnect.

      Posted in ADEConnect Updates, FAQ | Tagged , |
      Published: Published: May 10th, 2017

      What Does Parent Entity Mean?

      The Parent Entity is just the new terminology for what used to be called a District, LEA, BIE, Charter Holder, or Entity. It is simply the highest-level entity role to which all lower-level schools, entities, sites, or charter schools are assigned.

      Posted in ADEConnect Updates, FAQ | Tagged , |
      Published: Published: May 3rd, 2017

      Sorting Users in Related Organization

      The sorting on the User Management page for the Related Organizations seems whacky.

      No, it all makes sense. Really. The list is sorted alphabetically by last name and grouped according to the following scenarios.

      Scenario 1. All of the ADEConnect accounts with a No Role will sort by Last Name and display at the top of the user list.

      Scenario 2. The next group consists of users associated with multiple Related Organizations but lacks any assigned role for at least one of those organizations. In this case, you will see “Assigned Roles” followed by a number in brackets all in red; click the red type to see the roles in order to make any changes. Example: Assigned Roles[#].

      So far so good?

      Scenario 3. The third grouping consists of users assigned to multiple Related Organizations and roles for each of them.

      Scenario 4. The fourth group consists of users assigned to only one Related Organization. Within this grouping, users are further grouped first by Related Organization Name-ID and then alphabetically by last name within each Related Organization.

      Take a minute to check it out on the User Management screen for yourself!

      Sorting for Example User List
      Scenario Name Related Organization Role
      Scenario 1 Bluto, Big Phoenix School-5455 No Role
      Scenario 1 Duck, Donald Multi-Org No Role
      Scenario 2 Oyl, Olive Multi-Org (Assigned Roles[4])
      Scenario 2 Duck, Daisy Multi-Org (Assigned Roles[2])
      Scenario 3 Boop, Betty Multi-Org (Assigned Roles[5])
      Scenario 3 Wellington, Wimpy J. Multi-Org (Assigned Roles[3])
      Scenario 4 Goofy, Dogg Chandler – 4566 MOWR
      Scenario 4 Mouse, Mickey Tempe – 8965 Grants Management
      Scenario 4 Mouse, Minnie Tempe – 8965 AzEDS
      Scenario 4 White, Snow Phoenix – 5213 AZDash
      Posted in ADEConnect Updates, FAQ | Tagged , |
      Published: Published: May 3rd, 2017

      What is the Feedback Form Used for?

      Use the feedback form to tell us how much you love the new Entity Administration Application user interface or offer suggestions. We will capture your input and consider them, very seriously, for future enhancements. Access the feedback form by clicking “Feedback” in the gray menu bar at the top of all pages.Feedback Form

      Posted in ADEConnect Updates, FAQ | Tagged , |
      Published: Published: May 3rd, 2017

      I can see my Parent Entities in the drop-down menu but not the Related Organizations

      You’re exactly right! The Parent Entity drop-down menu will only display the Parent Entities and will not display any of the Related Organizations. Don’t forget that the Parent Entity is what drives the Related Organizations you will see on the User Management screen. Just click User Managements and then change the View Level to Related Organizations, pick the ones you want to work with, then apply your selection. Magically, the list of ADEConnect users at the selected Related Organizations will display!

      Posted in ADEConnect Updates, FAQ | Tagged , |