News from IT


Published: November 18th, 2019

Additional AzEDS Integrity Rules for FY20

All Integrity errors can be found on the AzEDS Portal – INTEG15 Student Data Integrity Report.

New AzEDS Integrity Rule(s) for FY20:

  • AzEDS Integrity Rule –10131 (If a PS enrollment without a SPED Program is not reported with Tuition Payer Code 2 OR a PS enrollment with a SPED Program is not reported with Tuition Payer Code 1, 4 or 7, then report the discrepancy as an error. Tuition Payer Code 2 must be used for any day a PS enrollment is reported without a SPED Program.)
  • *Effective FY20, parentally placed preschool students on a ISP are no longer eligible for proportionate share and, therefore, cannot be reported to AzEDS.

    (Integrity Rule -10131 effective as of 7/1/19)

  • AzEDS Integrity Rule –20038 (If membership has a withdrawal code of WK and the student didn’t switch calendars, move from UE to KG, or move from KG to UE, then report the discrepancy as an error.)
  • (Integrity Rule -20038 effective as of 10/30/2019)

    The WK withdrawal code has been expanded to allow a lateral grade change from UE to KG or KG to UE along with a change in calendar code. Schools should use this code for mid-year changes between “Ungraded Elementary” (used for kindergarten-age SPED students) and kindergarten or calendar code changes. All other mid-year grade changes require a WP (promote) or WD (demote) code. See the Use Case 5.0 document for more information.

    — For Accountability Rules, Student School Association not passing Integrity rules will not generate ADM.

Posted in AzEDS Updates, Integrity, News from IT |
Published: October 22nd, 2019

AzEDS Integrity Rules for FY20

All Integrity errors can be found on the AzEDS Portal – INTEG15 Student Data Integrity Report.

New AzEDS Integrity Rule(s) for FY20:

  • AzEDS Integrity Rule –10130 (If a grade-level or school for a membership does not align with the calendar type, then report the discrepancy as an error.)
  • (Integrity Rule -10205 effective as of 10/21/2019)

  • AzEDS Integrity Rule –10205 (If a student has attendance minutes exceeding 1440 minutes per day, then report the discrepancy as an error.)
  • (Integrity Rule -10205 effective as of 10/9/2019)

    — For Membership Rules, Student School Association not passing Integrity rules will not generate ADM.

  • AzEDS Integrity Rule –90021 (If a school has more than one primary (5-day or 4-day) calendar without School Finance’s approval, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90022 (If a school submits a 4-day PS/KG calendar before submitting a primary (5day or 4-day) calendar, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90023 (If a school submits more than three 4-day PS/KG calendars without School Finance’s approval, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90024 (If a school submits more than three 3-day PS/KG calendars without School Finance’s approval, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90025 (If a school submits a 3-day PS/KG calendar before submitting a primary (5-day or 4-day) calendar, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90026 (If a 3-day calendar for grades 9, 10, 11, or 12 is submitted without School Finance’s approval, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90027 (If a 2-day calendar for grades 9, 10, 11, or 12 is submitted without School Finance’s approval, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90028 (If a 1-day calendar for grades 9, 10, 11, or 12 is submitted without School Finance’s approval, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90029 (If an unplanned calendar event is submitted during the normal submission window, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –90030 (If a submitted calendar code does not begin with the submitting LEA id, then report the discrepancy as an error.)
  • (These Integrity Rules are effective as of 9/24/2019)

    — For Calendar Rules, Students assigned to Calendars not passing integrity rules, will not generate ADM, SPED, or ELL.

Disabled AzEDS Integrity Rule(s) for FY20 and forward:

  • AzEDS Integrity Rule –50010 Student must have Tribal Name to be eligible for a Johnson O’Malley Indian Education program.)
Posted in AzEDS Updates, Integrity, News from IT |
Published: May 7th, 2019

AzEDS 5.0 REST API URL for FY20

Dear LEAs and Vendors,

LEAs and SIS vendors must submit data using the appropriate URL AND fiscal year in the URL listed below:

Production REST API URLs for LEA’s:

To ensure the LEA SIS is configured properly for FY20, the LEA should refer to their vendor communications, support documentation or vendor contact to setup properly.

There is no change to the key and secret assigned to each district for AzEDS access.

For data elements required for the new fiscal year, please refer to the AzEDS Use Case 5.0 document on AzEDS Developers Site.

Sincerely, AzEDS Team

Posted in API and Data Processing, AzEDS Updates, News from IT, Releases |
Published: December 3rd, 2018

AzEDS API 5.0 Sandbox available for Vendors as of 12/3/2018

The AzEDS REST API Release 5.0 with Ed-Fi ODS API 3.0 is now available in the sandbox environment.

The AzEDS team published the following for all AzEDS SIS Vendors. Sandbox 5.0 Release Notes and Use Case 5.0.

Version 5.0 of the REST API is available for SIS vendors in the sandbox environment using the following URLs:

New to API 5.0:

Use Case 5.0

  • The Use Case 5.0 is available on our Developers page

Note: The PUT method for API Resources is encountering intermittent issues and the AzEDS team is working with the Ed-fi Alliance on this.

Please let us know if you have any questions or encounter any issues. Thank you for your continued efforts.

Posted in API and Data Processing, AzEDS Updates, News from IT, Releases |
Published: November 8th, 2018

Two new reports for 21st Century Community Learning Centers (CCLC)

On 11/6/2018, Development released two new reports for 21st Century Community Learning Centers Program (CCLC). These reports are in the AzEDSPortal under Support Programs.

CCLC15 – 21st CCLC District Attendance Count Report

  • District level report for schools and their 30,60,90 attendance days student count for 21st CCLC programs.

CCLC20 – 21st CCLC Student Attendance Count Report

  • School level detailed student attendance count report.

Posted in AzEDS Updates, News from IT, Reports |
Published: August 15th, 2018

Integrity Rule fix released August 14, 2018

On 8/14/18, AzEDS Development released a fix to the following Integrity Rule(s)

Accountability:

  • AzEDS Integrity Rule –20023 (Date falls outside this school’s calendar).
    • For FY19, changed back to Error from Warning.

STC:

  • AzEDS Integrity Rule –60034 (Grade mark is missing).
    • This fix applies to FY19 and forward. Integrity failures related to this problem will be ignored for FY18.

Posted in AzEDS Updates, Integrity, News from IT |
Published: June 21st, 2018

AzEDS FY18 and FY19 REST API URL Update and Plan

Dear LEAs and Vendors,

The intent of this post is to address the end-of-year process for data submissions.

  • FY18 Data Submittal final date – July 13th, 2018 @ 5pm Arizona Time.
  • FY19 Data Submittal – Opens on July 1st, 2018.

LEAs and SIS vendors must submit data using the appropriate URL AND fiscal year in the URL listed below:

PROD URLs – Production REST API for LEA’s:

  • REST API 3.0 URL (for FY2018):https://rest-api-r3.azeds.azed.gov

    https://rest-api-r3.azeds.azed.gov/api/v2.0/2018/

  • REST API 4.0 URL (for FY2019):https://rest-api-r4.azeds.azed.gov

    https://rest-api-r4.azeds.azed.gov/api/v2.0/2019/

To ensure the LEA SIS is configured properly for each fiscal year, the LEA should refer to their vendor communications, support documentation or vendor contact to setup properly.

There is no change to the key and secret assigned to each district for AzEDS access.

For data elements required for the new fiscal year, please refer to the AzEDS 4.0 Use Case document on AzEDS Developers Site.

Sincerely, AzEDS Team

Posted in API and Data Processing, AzEDS Updates, News from IT |
Published: June 20th, 2018

Integrity rule changes released January 19th, 2018

On 6/19/2018, Development released changes to the following Integrity Rule(s):

Membership:

  • AzEDS Integrity Rule –10026: (Student must be at least 6 years old by January 1st to generate funding for grades higher than kindergarten).
    • Changed to grade 1st-12th.

  • AzEDS Integrity Rule –10122: (Students that are 22 years old and not receiving SPED services are not eligible to state funding).
    • For FY18, changed from Error to Warning.

Accountability:

  • AzEDS Integrity Rule –20002 (Submitted readmission activity does not match the previous withdrawal activity code).
    • R22 code added for FY18 and forward.

  • AzEDS Integrity Rule –20011 (New readmission is prior to the withdrawal of the most recent membership during the fiscal year).
    • R22 code added for FY18 and forward.

  • AzEDS Integrity Rule –20012 (Student must be withdrawn from prior enrollment before being readmitted).
    • R22 code added for FY18 and forward.

Accountability Other:

  • AzEDS Integrity Rule –21001 (Every membership needs an exit date and reason. Please submit a Year End Status or Withdrawal code and exit date).
    • W22 code added for FY18 and forward.

  • AzEDS Integrity Rule –21004 (Every membership needs an exit date and reason. Please submit a Year End Status or Withdrawal code and exit date).
    • W22 code added for FY18 and forward.

  • AzEDS Integrity Rule –21006 (Student with a summer withdrawal has no year-end status from the prior year at the same school).
    • Bug fix for prior year dates.

  • AzEDS Integrity Rule –21010 (If the year end statuses are not between the last instructional day and 6/30(End of FY) then report the discrepancy as an error).
    • New Accountability, other rule for FY18 and forward.

Support Programs:

  • AzEDS Integrity Rule –50013 (The need is not valid for the support program reported. Either the need is not valid or there was no need reported. Please see the Need/Support Program Matrix for valid Support Program/Need combinations).
    • Added validation for ‘Other Giftedness’ Need.

Posted in AzEDS Updates, Integrity, News from IT, Releases |