Welcome to Accounting
Supervisor: Getzy Aragon Phone: (602) 542-3571
Supervisor: Angela Nieto Phone (602) 542-5232
Supervisor: Angela Nieto Phone: (602) 542-5232
- Sonia England – Book Travel Arrangements for state employees and vendors for lodging, airfare and car rentals. Process payments for conferences, seminars, workshops. Conducts travel training courses bi-weekly for new employee orientation and individual training
- Jennifer Wilburn – Processes Employee Travel Claim reimbursements. Provides detail on adjusted claims.Conducts travel training.
- Diane Rogala – Processes Non-State Employee Travel Claim reimbursements. Provides detail on adjusted claims.
The W-9 is required if the Non-State employee or Contracted Vendors are not registered through APP. If you are registered through the APP no W-9 is required. All changes must be completed by logging into APP. The ACH form is typically for reoccurring vendor travelers wishing to have their reimbursements direct deposited. Please note: The entire ACH process takes 90 days for complete set up. GAO-W-9-State-of-Arizona-Substitute-W-9 The ACH form is typically for reoccuring vendor travelers wishing to have their reimbursements direct deposited. Please note: The entire ACH process takes 90 days for complete set up. GAO-618 ACH Authorization Form 101019
Review the Lodging and Meal allowable rate listing prior to travel. There are no per diems, therefore you must claim actual amounts spent, not to exceed allowable rates. Itemized receipts required for reimbursement. Allowable Reimbursement Rates rev.01.19
The Out-of-State Approval request form is required when coming/going to/from Arizona city limits. Submit with your itinerary, brochure/agenda along with all pertinent travel information. (Airfare must be pre-approved for purchase). Submit to your ADE point of contact prior to travel. Out-of-State-Request-Form-rev-02.2020
Complete the Vendor Travel reimbursement, provide itemized receipts and submit to your ADE point of contact. Vendor Travel Reimbursement rev.08.19
ADE will reimburse for mileage, lodging, and meals based on State of Arizona Accounting Manual and Arizona Travel Guidelines who must travel a minimum of 51 miles from their residence. a. Travel expenses will be processed according to the State of Arizona Accounting Manual (SAAM) Policy. b. Submit a Vendor Travel Reimbursement form for all travel expenses. Include map print out with to and from location Mail all ORIGINAL reimbursement forms and itemized receipts for lodging and meals c. Must not exceed ADE reimbursement rates, see manual for details. d. All vendor travel reimbursement forms and documentation must be submitted no later than 30 days of date occurred. e. Submit vendor travel reimbursement forms and documentation to Program Area (Your ADE liaison) for review. Program Area will forward to Travel once approved. Reimbursement for travel expenses will be paid directly from the Travel department.
What You Should Know