The School District Employee Report (SDER) On-Line Application is now open to accept employee data. This application is accessible through ADE Connect. You must submit your SDER data by end of day on October 15, 2022.

The updated SDER manual can be viewed here: /sites/default/files/2021/10/SDER%20Manual%20Revised%2010.7.21.pdf

The recorded SDER training can be viewed here: https://youtu.be/RkyRCAeO2VY. 

SDER data is due by 4:30pm on October 15, 2022. 

The FY2023 Memo 23-018 that includes instructions for submitting data has been published in the memo section of the School Finance webpage: https://schoolfinancereports.azed.gov/Memos

If you have any questions about your SDER, please contact the [email protected]

Charter schools sponsored by the AZ State Board for Charter Schools, universities and community colleges are not obligated to submit the data and should not submit data.

School Finance has received questions about emails that districts have received related to EEO-5 data collection.  ADE will complete the submission of 2022 data for all districts that are required to submit by the November 22, 2022 due date. 

The EEO-5 Report, formally known as the Elementary-Secondary Staff Information Report, is a joint requirement of the U.S. Equal Employment Opportunity Commission (EEOC) and the Office for Civil Rights (OCR) of the U.S. Department of Education. It is conducted biennially, in the even numbered years, and covers all public elementary and secondary school districts with 100 or more employees in the United States.  

Mandated under Title VII of the Civil Rights Act of 1964, this report provides information on the district employment totals, employees’ job category, and sex and race/ethnic groups as of October 1 of the survey year. More information on this Report can be found here. 

School Finance has received several questions about the impact of student enrollment and withdrawal on Empowerment Scholarship Account program eligibility. A few questions that have come up are how long it takes before the Arizona Department of Education (ADE) is notified of student withdrawal from a public school, what is the process for notification of withdrawal, and what happens if a student that has been awarded an Empowerment Scholarship Account enrolls in public school. Please read the information below and feel free to pass this information on to registrars and others who may need this information, including parents who are requesting information about their child’s withdrawal.

The most common question that we have received is when ADE will be notified of student withdrawal from public school. Any time a student withdraws from a school, there will be a delay between when the withdrawal occurs and when that information is submitted to ADE. Each school district and charter records student data, including withdrawals, in their own Student Information System (SIS) and these systems can be set-up to submit data to ADE at different intervals. ARS 15-1042 specifies that a school district or charter is only required to submit student data to ADE electronically once every twenty school days, though in practice most districts and charter submit data more often. Regardless of the interval at which a school district or charter chooses to submit data, there will always be at least a day or two delay between when data is entered at a school and when it appears in ADE systems.

Please note: Districts and charters do not submit paper records of withdrawal to ADE. The information about the withdrawal is submitted through the district or charter Student Information System.

We have also received questions about students that have been awarded Empowerment Scholarship Accounts utilizing services from public schools. The ESA Parent Handbook explains scenarios in which an ESA student may enroll in public school and also the impact of improper enrollment. We suggest that district and charter staff encourage parents to work directly with the ADE ESA team as specific questions come up.

For more information about the Empowerment Scholarship Account program please visit the Empowerment Scholarship Account program website.

The FY2022 Statewide Recalculation has been completed and a list of results can be seen in the file linked below; Charters and Districts are listed alphabetically.

FY2022 Statewide Recalculation Adjustment

Positive SRC Adjustments will be included in the FY2023 September payment as a lump sum adjustment to FY2023 Equalization on the BSA64-1 report for September 2022.

Negative SRC Adjustments will be included in the FY2023 September payment as an adjustment to FY2023 Equalization on the BSA64-1 report for September 2022 and will be taken over the entire fiscal year; 3/12ths taken in September and 1/12th each payment thereafter.

Pursuant to A.R.S § 15-915, hardship requests are available. Please complete the Hardship Application and submit to [email protected] by 9/30/2022.

With the hardship application, a minimum of 75% must be adjusted in FY23 and 25% will be adjusted in FY24. Adjustments will begin with the September payment. Please include all questions regarding these adjustments in your e-mail, with the completed form attached. Exceptions for severe scenarios may be made.

Questions or concerns regarding the recalculated ADM/SPED should be submitted through a Help Desk School Finance Account Analyst Support Request.

Please see Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity (ARS § 15-915)

September's data capture for the October 24th payment is 9/15/22 at 5pm. 

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS: 

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors 
• STUD10 – validate all students are listed in AzEDS 
• ADM15 – ensure all students expected to generate funding are indicated as fundable 
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type  

Important Note: FY23 Calendars need to be submitted, approved, and certified for ADM and funding to be generated. 

The following videos provide general information related to the data reconciliation process: 

• Introduction to Data Verification Reports: http://youtu.be/ou9Jst9qnsg 
• Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI 
• Introduction to Integrity: http://youtu.be/PYzBAEZmiSs 

Prior payment reports can be found here: https://schoolfinancereports.azed.gov/. 

Please submit a School Finance HelpDesk ticket if data assistance is needed. 

Integrity Rule -10140 impacts students that have a first membership day other than the first 10 instructional days and have an absence value that is equal to their reported FTE on that day. Students in PS, an AOI or an alternative school, where minutes of attendance are reported, must have attendance minutes reported on the first day of their membership.

Example 1: First instructional day is 8/8/22, student begins membership as a new student on 8/30/22. On 8/30/22 the student is marked absent for the entire day. This membership will fail Integrity code -10140.

Solution:  Enrollment begins on the student’s first day of attendance.

Example 2: A student attends an AOI, membership begins on 11/10/2022. No minutes of attendance have been reported for this student’s membership on 11/10/2022. This membership will fail Integrity code -10140.

Solution:  Membership must begin on the first day minutes of attendance are reported.

For additional clarification or questions about your integrity errors, please submit a HelpDesk ticket to School Finance Account Analyst Team. 

The Arizona Department of Education is currently updating systems to implement current law as it pertains to Career and Technical Education Districts (CTEDs) and is sharing a draft guidance document for the new processes to give stakeholders an opportunity to review and ask questions. Full implementation is expected in December 2022 and, until that time, specific details about data collection and submission requirements in the guidance document linked below may be added or revised based on system requirements identified during the implementation process. The guidance document will be finalized through a formal review/approval process. 

Please send any feedback or questions regarding the draft guidance document below to [email protected].  All questions will be compiled and answered in a published FAQ document on the School Finance website.

See updated draft guidance here.

August's data capture for the September 22^nd payment is 8/15/22 at 5pm.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY23 Calendars need to be submitted, approved and certified for ADM and funding to be generated.

The following videos provide general information related to the data reconciliation process:

• Introduction to Data Verification Reports: https://youtu.be/ou9Jst9qnsg
• Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI
• Introduction to Integrity: https://youtu.be/PYzBAEZmiSs

Prior payment reports can be found here: https://schoolfinancereports.azed.gov/.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

The FY 2023 K-3 Reading budget and FY 2022 K-3 Reading AFR zip files have been posted to the LEA Budget Resources page of the School Finance website.

The direct link to the files are District | Charter  Updated Package: 8/3/2022 3:00PM

The completed files must be uploaded via the Common Logon by October 1, 2022. 

Thank you!

The data capture date for the September payment is Monday, August 15th, at 5:00 p.m. September payment will be based off current-year ADM for school districts and charters.  The calculation of current-year ADM is dependent on a certified calendar for all non-AOI/DRP-only schools.

It is imperative to ensure your calendars have been submitted, certified, and passing integrity by 5pm on August 14, 2022. 

Instructions for certifying a calendar can be found here.

To view all data capture dates for FY23, please click here.

To view our posted guidance "Defining the Instructional Calendar", please click here.

To view the Calendar Integrity Reference Guide, please click here.

To view the slides from the calendar webinar on 7/27/21, please click here.

Reminders regarding calendars:

• Calendars must be submitted, certified, and passing Integrity by 8/14/2022 to avoid Integrity failures which will affect the September payment.
• Calendars can be freely submitted and edited until 8/31, however, each time they are edited they will need to be re-certified.
• After 8/31, a HelpDesk ticket will need to be submitted to request access to edit a submitted calendar (which will require the calendar to be re-certified).