The FY2023 Early Literacy Payment has been distributed November 4, 2022. A list of payments by LEA can be seen in the file linked below; Districts are listed by county and Charters are listed alphabetically. For questions about the payment amounts, please contact [email protected]. For all other questions please contact [email protected].

FY2023 Early Literacy Payment Amounts

Thank you!

BUDG-75 reports for all school districts have been posted to the School Finance website.

BUDG-75 reports for all school districts have been posted to the School Finance website.  FY 2022 BUDG-75 reports have been calculated using the FY 2022 BSA55-1 SRC information.  As a reminder, districts automatically receive a budget balance carryforward adjustment for any under-budgeted RCL in M&O due to the FY 2022 statewide recalculation.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the FY22 SRC “PDF” button. The FY 2022 BSA55-1 SRC report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

BUDG-AGD reports for all school districts have been posted to the School Finance website. ARS 15-911 requires a report on the aggregate expenditures of local revenues by November 1^st each year. 

Individual district BUDG-AGD reports detail the expenditures and funding sources that have been included in or excluded from the calculation based on the most recently submitted district budget as of 10/24/2022. 

• • District BUDG-AGD reports are available to download from the School Finance website: 
    • First, select a school district and then click “Go!” 
    • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar. 
    • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-AGD report will appear. 

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 September BUDG-25 reports have been calculated using the FY 2023 September BSA 55-1 information. 

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the September “PDF” button. The September BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

School Finance is aware of system issues over the weekend that prevented student data from being processed successfully for the scheduled data capture date (10/15). ADE IT is working to resolve the issues and expects the process to run successfully tonight (10/17).

As long as the process runs successfully tonight, the data capture date for the November state aid payment will be Monday, October 17^th. School Finance will send preliminary payment information later this week and LEAs will have the opportunity correct data in advance of the payment, if necessary.

For further assistance with Student Data, please submit a School Finance HelpDesk ticket

October's data capture for the November 22^nd payment is 10/15/22 at 5pm.

Although the data capture date falls on a weekend, it does not affect or change the date of the data capture.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY23 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

The following videos provide general information related to the data reconciliation process:

• Introduction to Data Verification Reports: https://youtu.be/ou9Jst9qnsg
• Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI
• Introduction to Integrity: https://youtu.be/PYzBAEZmiSs

Prior payment reports can be found here: https://schoolfinancereports.azed.gov/.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

Beginning in FY23, the gifted and talented needs are no longer included in the SUP10 and SUP11 reports.  The gifted program now has its own new AzEDS reports, the GIFT10 and the GIFT11.  The GIFT10 lists all students who qualify for the gifted program.  The GIFT11 breaks down those students to their individual gifted needs of Language Arts (Verbal) giftedness, Non-Verbal giftedness, Quantitative (Math) giftedness or Other giftedness.  These reports can then be used in conjunction with the ADM reports to reconcile your data to the Gifted Group B funding data published by School Finance in the spring. 

To view the GIFT10 and GIFT11 reports, you must have the ADE Connect Role of AzEDS Coordinator – Support Program Reports.

If you need assistance with the GIFT10 or GIFT11 reports, please submit a Help Desk Ticket and an analyst will be able to assist you. 

For further information on Gifted Reporting and Add on Funding please see our previous Hot Topic here.

AzEDS will begin implementing the following CTED Integrity Rules tonight, September 27, 2022.  These new rules are a continuation of the agency’s effort to ensure clean and accurate data for the state. 

Integrity Rule 10141
Total community college enrolled credits are missing. Students enrolled in CTED community college school sites will not generate ADM if total community college enrolled credits are not submitted.

Integrity Rule 10142
Both total community college enrolled credits and total planned instructional hours have been reported for this student. CTED – Community College memberships do not report Planned Instructional Hours.

Integrity Rule 10143
Total planned instructional hours are missing. CTED students will not generate ADM at centralized, leased centralized, or satellite sites if total planned instructional hours are not submitted.

Integrity Rule 10144
Both total community college enrolled credits and total planned instructional hours have been reported for this student. CTED – Satellite, Central Owned and Central Leased memberships do not report Community College Enrolled Credits.

Integrity Rule 10145
More than 1,000 total planned instructional hours submitted. Reported total planned instructional hours should equal total planned instructional time during the student's enrollment.

Integrity Rule 10146
More than 36 total community college enrolled credits submitted. Reported credits should equal total community college enrolled credits during the student's enrollment.

The ADE IT department has also posted a blog regarding these new CTED Integrity Rules.  You can view the blog post here.

For more information regarding CTED reporting, please see our 2022 CTED Draft Guidance. 

In addition to our draft guidance, a CTED FAQ will be posted soon.

Please note these new CTED integrity rules are active from FY23 forward and do not apply to A.R.S. § 15-915 requests. 

We are aware that some LEAs are experiencing formatting errors when uploading their School-Level AFR files.  If your LEA is receiving errors related to the Totals tab, please follow the steps below:

1. Open your School-Level AFR file
2. Copy all information on the Totals tab
3. Paste all information back on the Totals tab as a value
4. Save your School-Level AFR file
5. Using Common Logon, upload your file.

We apologize for the inconvenience.

Final BUDG-25 reports for all school districts have been posted to the School Finance website.  Final FY 2022 BUDG-25 reports have been calculated using the FY 2021 BUDG-75 report and FY 2022 Statewide Recalculation BSA 55-1 information.  Please note, the reduction for any over-expenditure amount in M&O and/or Unrestricted as reported on the FY 2021 BUDG-75 has been included on the FY 2022 June 30 BUDG-25 Reports.

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2021 and then click “Go!”. The BUDG-75 report will appear.

Please note, BUDG-75 reports have been updated and Budget Balance Carry Forward amounts have been recalculated based on FY21 AFR.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the FY22 SRC “PDF” button. The FY22 SRC BSA 55-1 report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!