Note: This Hot Topic was revised on 7/14/2022 to clarify distribution of additional funds received after 6/27/2022. 

FY2022 Instructional Improvement Fund Payment 2 was distributed on June 29, 2022. This payment was based on actual Instructional Improvement Fund revenues received in the 3rd and 4th quarters as of 6/27/2022 ($11,482,504.02). Additional funds were received after 6/27/2022 and will be distributed in the first FY 2023 payment in the next few weeks.

Arizona’s 2022 IDEA Conference, Rise Up: Reimagining and Transforming Educational Practices, is only a few months away. We hope to see you September 7–9, 2022 at the JW Marriott Desert Ridge in Phoenix.

ADE/ESS is excited to announce the conference’s Premier and National Speakers, including Carol Kosnitsky, Dr. Erik Carter, Dr. Phil Strain, and Sarah Ward. Please see the conference flyer to learn more about these speakers, additional national presenters, and other exciting conference events.

Registration for the 2022 IDEA Conference is still open. Register for the 2022 IDEA Conference in the Event Management System (EMS). To learn more about registration and see Frequently Asked Questions, please visit the IDEA Conference Registration webpage.

Please bookmark the IDEA Conference website and check for updates throughout the summer. Questions about the conference or registration can be sent to the IDEA Conference inbox.

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2022 June 30 BUDG-25 reports have been calculated using the FY 2021 BUDG-75 report and FY 2022 June 30 BSA 55-1 information.  The final BUDG-25 reports for FY 2022 will be published after Statewide Recalculation is finalized.  Please note, the reduction for any over-expenditure amount in M&O and/or Unrestricted as reported on the FY 2021 BUDG-75 will be included on the FY 2022 June 30 BUDG-25 Reports.

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2021 and then click “Go!”. The BUDG-75 report will appear.

Please note, BUDG-75 reports have been updated and Budget Balance Carry Forward amounts have been recalculated based on FY21 AFR.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the June 30 “PDF” button. The June 30 BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

DATA MANAGEMENT ALERT

New Integrity Rule -40086 – New SPED14 Exit Code for Preschool

A new Special Education integrity rule -40086, will be introduced into the integrity process on FY23 SPED data. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is now available on our AzEDS SPED Reporting webpage for troubleshooting tips for Integrity Rule -40086.

This rule will validate when a SPED14 (No longer eligible for PS Special Education) exit code is reported, the enrollment exit is on the same date.

Note the SPED14 exit code will also need to align to the SPED Exit Validation Matrix to pass exit rule -40055.

Please contact [email protected] with any questions regarding this update.

DATA MANAGEMENT ALERT

Special Education Data Dashboard Update:

Preschool Transition and Students without Disabilities Data Entry Now Open

Two new data entry components are added to the Special Education Data Dashboard (SEDD) as of today:

• Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
• Students without Disabilities: data entry is required for PEAs to identify whether or not educational services were provided to students without disabilities reported as long-term suspended or expelled in AzEDS.

These data collection requirements are due by August 3, 2022, by 5:00 pm. If your PEA does not serve preschoolers and/or does not have any students without disabilities reported as long-term suspended or expelled, these components will not be accessible and are not applicable.

To access the SEDD application, please log into ADEConnect, navigate to the Exceptional Student Services Portal and select the Special Education Data Dashboard button under Data Collection & Reporting.

From the home page of the SEDD application, you can select this component through the “Data” menu option or click “Go” in one or more of the accessible boxes.

As a reminder, exit data will be extracted from AzEDS daily and displayed after processing federal business rules. This data is REVIEW only. Any changes to this data will need to be made through your Student Information System and uploaded/synced to AzEDS. You will have until July 15, 2022, by 5:00 pm to finalize your Exit data.

You can refer to the technical assistance documents under the “Help” menu option, which will take you to the SEDD website that contains the appropriate tools and resources.

If you did not attend the Special Education Data Updates (SEDU) webinar in April or May, feel free to review the recordings available on our website under Training Opportunities or on our YouTube Channel. Note the SEDD portion for the April session begins at 3:57, and the May session begins at 7:08.

Please direct any questions to [email protected].

The Auditor General’s Office has published FY 2023 Final Budget Forms for school districts and FY 2023 Final Budget Forms for charter schools. Preliminary or final budget forms may be used for FY 2023 proposed and adopted budgets uploaded to ADE. 

The final budget forms should be used for all FY 2023 budget revisions.

Please note that the state budget included authorization for a school district to adopt a FY 2023 budget that is higher than its proposed FY 2023 budget and identify the differences in the budget adoption hearing. Additionally, a school district that adopts a budget that does not consider K-12 funding legislative changes is able to revise its budget by August 1^st and have the revised budget used to set primary and secondary property tax rates.

Special Education Stakeholders,

Arizona’s 2022 IDEA Conference, Rise Up: Reimagining and Transforming Educational Practices, is only a few months away. We hope to see you September 7–9, 2022 at the JW Marriott Desert Ridge in Phoenix.

ADE/ESS is excited to announce the conference’s Premier and National Speakers, including Carol Kosnitsky, Dr. Erik Carter, Dr. Phil Strain, and Sarah Ward. Please see the conference flyer to learn more about these speakers, additional national presenters, and other exciting conference events.

Registration for the 2022 IDEA Conference is still open. Register for the 2022 IDEA Conference in the Event Management System (EMS). To learn more about registration and see Frequently Asked Questions, please visit the IDEA Conference Registration webpage.

The deadline to apply for the Youth and Family Scholarship and submit Student Artwork for Display is Thursday, June 30, 2022. Please share these opportunities with youth, families, and your colleagues.

Please bookmark the IDEA Conference website and check for updates throughout the summer. Questions about the conference or registration can be sent to the IDEA Conference inbox.

FY2023 School Finance Fiscal Operations Updates

Base Level Amount 15-901

$4,775.27

          $384.62/8.76% total increase

          ARS 15-952 repealed / eliminates separate 1.25% increase

Transportation Support Level 15-945

2.2% increase to support per route mile

0.5 or fewer: $2.83

0.5-1.0: $2.32

More than 1.0: $2.83

District Additional Assistance (DAA) and Charter Additional Assistance (CAA) 15-185 and 15-961

4.6% increase to CAA

            Grades PSD-8: $1,985.58

            Grades 9-12: $2,314.16 

11.4% increase to DAA (amounts below for student count 600+)

            Grades PSD-8: $502.33

            Grades 9-12: $549.33

            HS Textbooks: $77.65

Qualifying Tax Rate

Unified School Districts and Common School Districts not within a High School District (Type 03): $3.4266

Common School Districts within High School District and High School Districts: $1.7133

Group B Add On

New add-on category "FRPL" with support level weight 0.018 for students who meet the eligibility requirements for free or reduced-price lunches, or an equivalent measure recognized for participating in the federal free and reduced-price lunch program.

Increased support level weight for DD,ED,MIID, SLD to 0.292 (previously 0.093)

State Aid Rollover 

$800,727,700 of the FY 2023 basic state aid appropriation to school districts is deferred until July 2023.

            This is $65M lower than FY2022

            Does not apply to school districts with less than 4,000 ADM. 

Classroom Site Fund 15-977

$708 per weighted pupil 

Prop 123 Additional Funding Laws 2015, 1^st Special Session, Chapter 1, Section 6

$75,000,000 (FY21-FY26)

Results-Based Funding

$68,600,000 allocated based on Spring 2021 AZ Merit Test Results notwithstanding 15-249.08

Certificates of Educational Convenience   Forms/Memos   15-825/ 15-976

School Finance is no longer accepting copies of certificates throughout the fiscal year. Counties will submit one electronic data sheet June 30, 2023 for all certificates issued the FY2022-2023 year.

School Finance Fiscal Operations – Related Statutes

Arizona Department of Corrections 15-1372

Arizona Department of Juvenile Corrections 15-1371

Arizona Online Instruction 15-808

Certificates of Educational Convenience   15-825   15-976

Charter Equalization 15-185

Classroom Site Fund 15-977

College Credit by Examination Incentive Program 15-249.06

County Jails   15-913.01

County Juvenile Detention 15-913

County Small School 15-365

Definitions 15-901

Determination of equalization assistance payments from county and state funds 15-971

District Cash Advance of State Aid   15-973

District Equalization 15-943

Early Literacy Grants 15-249.09

Instructional Improvement Fund 15-979

Optional Two Hundred Days of Instruction (5% base level increase) 15-902.04

Result Based Funding 15-249.08

Small School Capital Transportation 15-963

State equalization assistance property tax levy 15-994

Teacher Experience Index 15-941

Unorganized Territory 15-1001

The window for districts to submit transportation Vehicle Inventory data will close on Friday, 7/15/2022. The Transportation and Vehicle Inventory application is now accessed through ADEConnect.

 The following resources have been created to assist in submitting transportation data: 

• Transportation Data Submission Video
• Transportation Manual 
• Transportation FAQ

***When entering in the vehicle mileage data, do not enter a date in the meter end date field.  This will cause the vehicle to be marked as ‘retired’. 

If you inadvertently retire a vehicle, you can put the vehicle back ‘in service’ by editing the mileage again and removing the meter end date***

The FY23 calculation of TSL is dependent on Vehicle Inventory data being submitted during the current window which closes on 7/15/22. 

  Questions regarding submitting Vehicle Inventory and Mileage data should be submitted via HelpDesk.

 Please note that charters are not required to submit this data.

The window to submit Charter Estimated Counts for FY23 is now open and accessible via ADEConnect. The deadline to submit Charter Estimated Counts is 7/1/22 at 4:30 pm.

Please note that payment and data capture dates have moved up for FY 2023 and the full list of FY 2023 payment and data capture dates is available in the Hot Topic below. 

2023 Monthly Payment and AzEDS Processing Schedule

To access the application a user must be assigned the role "Charter Estimated Counts - Charter User" in ADEConnect to gain access to this application. The role can be assigned by an Entity Administrator. To find your Entity Administrator, please go to https://home.azed.gov/PublicSite/ and search by Entity ID, CTDS, or Entity Name.

A training on this new application can be viewed here under Charter Estimated Counts Application. Additional information can be found in this Hot Topic. To view the Charter Estimated Counts user manual, click here. 

Any questions you have after reviewing the recorded training session and manual should be submitted via HelpDesk.