Integrity Rule -10131 impacts preschool memberships with respect to their Tuition Payer code. PS memberships will need to be 1, 2, 4 or 7 according to the following table.
Tuition Payer Code
PS membership with SPED program eligible for state aid.
Private paid or no tuition charged
PS membership without SPED program not eligible for state aid.
Non-special education (NSE) in residential treatment centers
PS membership not eligible for state aid. A voucher or other formula may exists. Memberships of this type are rare.
Non resident ASDB – Other State funded formula
PS membership not eligible for state aid. The membership may be paid for by voucher or other formula.
The error code description indicates: If a PS enrollment without a SPED Program is not reported with Tuition Payer Code 2 OR a PS enrollment with a SPED Program is not reported with Tuition Payer Code 1, 4 or 7, then report the discrepancy as an error. Tuition Payer Code 2 must be used for any day a PS enrollment is reported without a SPED Program.
Exceptional Student Services have posted a notification of the changes here on their website.
Integrity Rule -20038 impacts WK withdrawals for students that change their Calendar Code midyear. The WK has been expanded to allow a lateral change between UE and KG accompanied by a Calendar Code change.
You may view AzEDS’ recent updates at the following link.
Integrity Rule 10205 will go into effect for FY2020 after the October 8, 2019 Data Capture.
Integrity Rule 10205 will impact all memberships for which minutes of attendance are submitted such as Arizona Online Instruction (AOI), Preschool, Homebound, and Alternative schools submitting minutes. Integrity Rule 10205 will prohibit the submission of more than 24 hours of instruction on a single day. There are approximately 2,500 students at 115 schools submitted by 35 LEAs that are exceeding the maximum allowable minutes submitted per day. Some of these students have already exceeded the number of minutes possible in a year.
The AOI guidance found on the School Finance External Guidelines webpage has been modified to require AOIs to submit student participation on the individual date the participation occurs. The option to submit a period of up to one week will no longer be available. LEAs that submit minutes of attendance need to adjust their SIS to submit minutes per day.
The School District Employee Report (SDER) On-Line Application is now open and ready to accept employee data. This application is accessible through Common Logon. You must submit your SDER data by 4:30 p.m. on Tuesday, October 15th.
2019: Some LEAs are reporting deleted 12th grade students in FY2019 after rollover to FY2020. If syncing FY2019 data does not fix the problem, please send ticket describing the issue to [email protected]
2020: 3 districts are reporting missing FY2020 calendars after posting them. School Finance recommends re-posting the calendar to AzEDS and taking a screencap showing it there. If it is deleted again, please send a TRANS15 report and the screencap to [email protected]
Note: Transportation Routes application is open as well. Both sets of data can be updated now through the deadline below. Generating the reports is the responsibility of the district. If they are not generated to reflect the most recent data, it will cause unexpected results on the APOR55-1 and cause unexpected funding changes.
The deadline for reporting of final data and generation of new reports is July 15, 2019.
Approximately 1200 students started failing 10200 after IT found a bug and corrected it.
This rule checks prior years for graduation codes.
When you see the error, you can search previous years in your SIS for G/W7 codes. You can also reach out to other schools on the student’s transcript.
One school may need to request a 915.
A 915 in AzEDS uses the same submission model as current year data in AzEDS, that is to say data is synced through the AzEDS API. Prior year datasets in AzEDS have a closed API. The 915 process opens a correction window through the API for specific students or schools. The external csv file outlined below is used as the filter to allow the open window in the API. For more information, please see:
Creating a AzEDS Technical Impact and File Specifications (CSV file) on the AzEDS website
915 Request for FY2016 deadline May 31
SAIS Online retiring
We want to send out a communication, who should we send it to?
4/17/2019 New Year Calendars cancelled due to delays in demonstration screen captures. In its place, we will provide written guidance and a video of changes to the AzEDS Instructional Calendar for FY 2020.
5/1/2019: School Finance New Charter Training *new
AzEDS Integrity rule 10200 fails a student in the current year membership that has already graduated.
The AzEDS IT team found and corrected a bug in rule 10200. Over 1,000 students with graduation codes in FY 2017 had not been failing 10200 in the current year when the students had graduated 2 years ago. Those students are failing 10200 this week.
If you have a student that has started failing rule 10200, check the student’s transcript to find prior schools to collaborate with and correct AzEDS data as needed.
For information about withdrawal codes and membership activity codes, please see the Graduation, Dropout, & Persistence Rate Tech Manual on the Accountability webpage.
Every month ADE uses student data submitted by LEAs to calculate Average Daily Membership (ADM) to use as a basis for state aid funding. LEAs submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment.
Data Capture Deadline, 5 p.m.
To be considered for:
August 13, 2019
Payment on September 3, 2019
September 10, 2019
Payment on October 1, 2019
October 8, 2019
Payment on November 1, 2019
November 5, 2019
Payment on December 2, 2019
December 3, 2019
Payment on January 2, 2020
January 7, 2020
Payment on February 3, 2020
February 4, 2020
Payment on March 2, 2020
March 3, 2020
Payment on April 1, 2020
April 7, 2020
Payment on May 1, 2020
May 5, 2020
Payment on June 1, 2020
June 2, 2020
Payment on June 30, 2020
Click thumbnail for calendar summary view.
AzEDS Processing Schedule
Current year AzEDS Integrity will run at least five days per week, regardless of the monthly payment processing schedule. Integrity is scheduled every weeknight and will include data submitted to AzEDS up until 5 p.m. ACE is scheduled to run immediately after Integrity each run.
First Payments for Fiscal Year 2020
The first payment of the year will not be calculated using AzEDS ACE results. The August 1, 2019 payment will be based on Charter Estimated Counts for charter districts and FY 2019 ACE results for school districts.The second payment of the year will be calculated using AzEDS ACE results. The September 3, 2019 payment will use ACE results and will be dependent on a certified calendar that passes AzEDS Integrity. To allow time for certification of calendars, AzEDS for FY 2020 will be available starting May 1, 2019.