School Finance Friday 7/15/2016 Notes

Published: July 15th, 2016

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Charter Estimated Counts Deadline

  • Charter Estimated Counts application closes today
    • Application will reopen for second payment 7/25-8/15
  • Make sure there is at least one active calendar at the LEA level to ensure timely payments

AOIs and summer withdrawals

  • AOIs aren’t required to submit summer withdrawals for students who don’t return at the beginning of the year.
    • If any of those summer withdrawn students return later in the year, the summer withdrawal can cause SAIS Integrity errors.
    • SAIS Online is “smart” and doesn’t allow an AOI to edit summer withdrawals.
    • SDDI allows summer withdrawal transactions for AOIs.

Plan for your 2017 payments

Charters

  • First payment (August 1) will be based on Charter Estimated Counts on 7/15/2016
  • Second payment (September 1) will be based on Charter Estimated Counts on 8/15/2016
  • Third payment (October 3) will be based on FY 2017 AzEDS data as of 9/9/2016
    • Note: ensure you have an active LEA calendar for timely payments

Districts

  • First payment (August 1) will be based on FY 2016 100th Day ADM (see your 46-1)
  • Second payment (September 1) will be based on FY 2016 100th Day ADM, likely statewide recalculation 7/29-8/15/2016
  • Third payment (October 3) will be based on FY 2017 AzEDS data as of 9/9/2016
    • Note: ensure you have an active LEA calendar for timely payments

Options to get data into SAIS for FY16

  1. AzEDS and your data goes over the Bridge
  2. SAIS Online
    • Great option for smaller schools
    • Need to request access from School Finance
  3. SDDI & vendor participation
    • Coordinate with your vendor