DATA MANAGEMENT ALERT   
      

Special Education Data Updates Webinar: Wednesday, April 16, 2025 

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, April 16, 2025, from 2:00 to 3:00 pm. This session will cover a variety of data topics that will include:    

• Reminders  

• Trending topics  

• Top Three Integrity Errors 

• Q&A     

Please register by clicking this link. Registration is required to attend. If you have any questions, please email the ESS Data Management inbox.  

DATA MANAGEMENT ALERT  

FY26 Statement of Assurances, required for all Public Education Agencies, opens April 2, 2025 

Under the Individuals with Disabilities Education Act (IDEA), the representative body for Special Education for Arizona, Exceptional Student Services (ESS), is required to annually obtain assurances from Public Education Agencies (PEAs) attesting that they are meeting the requirements under state and federal statutes. This requirement is completed via the Statement of Assurances application. 

Completing the annual Statement of Assurances is a requirement for all entities defined as a PEA, regardless of whether they get federal funds. Non-Public Organizations (NPOs) are exempt from this requirement.  

All PEAs must submit the FY26 Statement of Assurances (SOA) through the ESS Portal, accessed via ADEConnect.  

The application will open on April 2, 2025, and close for submissions on June 11, 2025. 

The SOA must be submitted by your Superintendent, Charter Holder, or Special Education Director before FY26 IDEA funding applications are approved in the Grants Management Enterprise system. 

• The PEA’s entity administrator must assign the role of ESS Special Education: Signer in ADEConnect to the individual who will review, sign, and submit the SOA. 

• PEAs that do not apply for IDEA funds are still required to submit the SOA. 

Once the role is assigned, please log in to ADEConnect, navigate to the Exceptional Student Services portal, and select the Statement of Assurances link under Surveys & Assurances:

The survey code will auto-populate for your PEA. Please select the “Yes” checkbox for each page to indicate your assurances for the requirements. 

Upon completion, the SOA can be printed for your records. If your PEA wants to ensure that the SOA was submitted, re-accessing the SOA will display the “Thank you for submitting” page. 

Please direct any questions to the ESS Data Management inbox. 

DATA MANAGEMENT ALERT    

Special Education Data Updates Webinar: Wednesday, March 19, 2025  

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, March 19, 2025, from 2:00 to 3:00 pm. This session will cover a variety of data topics that will include:    

• Reminders  

• Trending topics  

• Top Three Integrity Errors 

• Q&A     

     Please register by clicking this link. Registration is required to attend. If you have any questions, please email the ESS Data Management inbox.  

DATA MANAGEMENT ALERT    

Special Education Data Updates Webinar: Wednesday, February 19, 2025 

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, February 19, 2025, from 2:00 to 3:00 pm. This session will cover a variety of data topics that will include:    

• Reminders  

• Trending topics  

• Top Three Integrity Errors 

• Q&A     

 Please register by clicking this link. Registration is required to attend. If you have any questions, please email the ESS Data Management inbox.  

The memo below was initially sent out on November 1, 2024.

Please review the attached memo for important information on determining the primary need when reporting preschool severe delay (PSD), developmental delay (DD), multiple disabilities (MD), or multiple disabilities - severe sensory impairment (MDSSI).

This email updates public education agencies (PEAs) regarding the October 1 Enrollment Data process.

The closing date for October 1 data submissions was December 11, 2024. The integrity process was initiated as usual but took longer than expected to finish, delaying the October 1 processing. As such, the October 1 processing finished on December 13, 2024, and included data submitted on December 12, 2024. We will be cognizant of these factors during the October 1 Non-Reconciliation Phase if they are needed for specific PEAs. Overall, this increased the data quality by allowing an extra day of data, allowing PEAs to further clean their data in AzEDS.

The October 1 Enrollment Data has successfully processed integrity rules and is finalized in AzEDS. The Arizona Department of Education (ADE) encourages PEAs to review final October 1 reports in AzEDS or relevant applications. The October 1 data is now static and will be utilized for financial allocations, research, or other business purposes as appropriate. ADE appreciates the efforts of all PEAs in submitting timely and accurate data.

DATA MANAGEMENT ALERT  

New Integrity Rule for FY 2025: -52012 

A new integrity rule for FY 2025 has been introduced into the integrity process on SPED data. This new rule is a continuation of our effort to validate SPED reporting further to ensure clean data for the state.   

A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. It has been added to our SPED Integrity Rules Reference document.

PLEASE NOTE: This alert is not an indication your entity is failing this rule. Please check your INTEG15 report in the AzEDS Portal to determine if your entity is failing any SPED Integrity Rules.  

Integrity Rule -52012:

This rule will serve as a WARNING to ensure that incidents identified as serious bodily injury meet the criterion for federal reporting.  

Please contact [email protected] with any questions regarding these new rules.    

DATA MANAGEMENT ALERT  

ESS October 1 Data Collection—Phase III: Non-Reconciliation Webinar 

The Exceptional Student Services Data Management team is happy to announce an upcoming October 1 Data Collection—Phase III: Non-Reconciliation training. Phase III is only for the PEAs that could not match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. PEAs will receive an email if they qualify for Phase III on January 6th, 2025.  

The training will be hosted via a live webinar on Thursday, January 16th, 2025, from 9:30 a.m. – 11:00 a.m. 

Registration is required to attend. Register for the October 1 Data Collection—Phase: III Non-Reconciliation webinar.  

If you have any questions, please email the ESS Data Management inbox.  

DATA MANAGEMENT ALERT

We were unable to finalize the SPED07 report yesterday as planned. AzEDS integrity processing for the evening of December 11 had to be done manually and did not finish until 2:30 pm yesterday. However, this did not affect the October 1 Special Education Reconciliation results.

As a reminder, the SPED07 report displays a list of students ages 3-21 identified in AzEDS as receiving special education services over the October 1 child count date as of the most recent integrity run.

The final SPED07 report generation is complete as of today at 10:00 am and includes integrity processing from the evening of December 12.

We apologize for any inconvenience and thank you for your patience.

For questions, please email the ESS Data Management inbox. 

DATA MANAGEMENT ALERT  

Special Education Data Updates Webinar: Wednesday, January 15, 2025

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, January 15, 2025, from 2:00 to 3:00 pm. This session will cover a variety of data topics that will include:   

• Reminders 

• Trending topics 

• Top Three Integrity Errors

• Q&A    

Please register by clicking this link. Registration is required to attend. If you have any questions, please email the ESS Data Management inbox.