Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT: New fields available in the SPED72 report

  • Fri, Sep 25 2020  •
    • Data Management
    • Updates

Additional fields have been made available in the SPED72 report to aid PEAs in validating submitted data. Integrity Warnings and Resident School ID

DATA MANAGEMENT ALERT : Learning Environments During COVID-19

  • Thu, Sep 17 2020  •
    • Data Management
    • Updates

Learning environments during COVID-19 can be confusing, and some often misinterpreted and misused. Each have specific statutory references and policies and procedures for implementation. Distance learning is an alternative model being utilized by many public education agencies (PEAs) across Arizona as a result of COVID-19. Review the comparison in this reference document to understand the key differences in each.

DATA MANAGEMENT ALERT UPDATE: ASDB Student Reporting

  • Thu, Sep 17 2020  •
    • Data Management
    • Updates

The ASDB Student Reporting guidance has been revised to clarify eligibility determination for students on an institutional voucher and the reporting of students receiving services from regional cooperatives.

DATA MANAGEMENT ALERT: FY20 Annual Data Collection (ADC) – Due Date Extension

  • Thu, Sep 17 2020  •
    • Data Management
    • Updates

Due to Student Information System (SIS) vendor updates, the due dates for ADC have been revised.

DATA MANAGEMENT ALERT: FY20 Annual Data Collection (ADC) – Final Submission

  • Wed, Sep 9 2020  •
    • Data Management
    • Updates

This is a friendly reminder that the FY20 ESS Annual Data Collection application is available and accessible to PEAs. Be aware, there are two separate due dates involved in this data collection reporting requirement. 

DATA MANAGEMENT ALERT: New AzEDS Portal Report: SPED74 - SPED Exit Report

  • Thu, Aug 27 2020  •
    • Data Management
    • Updates

The SPED74 – SPED Exit Report is a new report now available in the AzEDS Portal. This post-integrity report will populate students for your PEA who are ages 13 – 22 based on the Calculated Age for Exit. The SPED74 report is to aid in the determination of validating exit data for the ESS Annual Data Collection (ADC). This report will be available for FY21 data and forward only. 

DATA MANAGEMENT ALERT: New SPED Integrity Rule -40078

  • Thu, Aug 27 2020  •
    • Data Management
    • Updates

Effective Fiscal Year 2021, a new integrity rule will be implemented for SPED Least Restrictive Environment (LRE) Exit Code SPED05 (Moved, known to be continuing).

Integrity Rule -40078: Exit code SPED05 is invalid with continuing site enrollment.

DATA MANAGEMENT ALERT: Integrity Error -10003 Deactivation

  • Thu, Aug 20 2020  •
    • Data Management
    • Updates

Due to changes in reporting to Arizona State School for the Deaf and Blind (ASDB) sites in FY21, Integrity Error -10003 will be deactivated.  Any PEA currently failing this rule should disregard.   

DATA MANAGEMENT ALERT: NEW FY20 ESS Discipline Data Training Webinar

  • Mon, Jul 27 2020  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT: Annual Data Collection Application Closed for Maintenance Until 8/5/20

  • Wed, Jul 22 2020  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT