Updated Primary Withdrawal Type

Published: April 4th, 2017

Issue: W21/S21 Transferred to attend school out of state type has been added to the Official Notice of Pupil Withdrawal form

Who is affected? All LEAs

What is the resolution? Download latest form and update lookup definitions in Synergy

Resolution Steps

Step 1: Download the Official Notice of Pupil Withdrawal from the Arizona Department of Education Accountability website.

Step 2: In Synergy verify that the W21 code has been added to your AzEDS Lookup Definition

  1. Navigate to Synergy SIS > AZ > AzEDS > Setup > AzEDS Lookup Definition
  2. Select the Lookup Tables tab
  3. Enter ExitWithdrawTypeDescriptors In the Name field
  4. Select Descriptor from the AzEDS Type field dropdown list
  5. Click the Find button
  6. Lookup Names list will display
  7. From the list select K12.Enrollment – LEAVE_CODE. This will open the Lookup Table screen
    • You will need to add the W21 Transferred to attend school out of state lookup value if it is not listed
  8. To add the lookup value click the ADD button, to enter the new code
    • Enter the next sequential number in the Listorder column
    • Enter “W21” in the Code column
    • Enter “Transferred to attend school out of state” in the Description column
    • Enter “W21” in the Other SIS column
    • Enter “W21” in the State Code column
    • Select “Withdrawn before the scheduled end of year in order to attend a school out of state” in the EdFi column

Step 3: In Synergy, verify that the S21 code has been added to your AzEDS Lookup Definition

  1. Navigate to Synergy SIS > AZ > AzEDS > Setup > AzEDS Lookup Definition
  2. Select the Lookup Tables tab
  3. Enter ExitWithdrawTypeDescriptors In the Name field
  4. Select Descriptor from the AzEDS Type field dropdown list
  5. Click the Find button
  6. Lookup Names list will display
  7. From the list select K12.DEmographics – SUMMER_WITHDRAWAL_CODE. This will open the Lookup Table screen
    • You will need to add the S21 Transferred to attend school out of state lookup value if it is not listed
  8. To add the lookup value click the ADD button, to enter the new code
    • Enter the next sequential number in the Listorder column
    • Enter “S21” in the Code column
    • Enter “Transferred to attend school out of state” in the Description column
    • Enter “S21” in the Other SIS column
    • Enter “S21” in the State Code column
    • Select “Withdrawn before the scheduled end of year in order to attend a school out of state” in the EdFi column