As the new school year approaches, we encourage you to ask yourself if Secondary Transition training would be helpful for you or your staff. Whether it's a quick refresher or an in-depth professional development opportunity, the ADE/ESS team has various training options available to help meet the unique best practice needs of your school or region.

We look forward to working together this year to help to improve Secondary Transition outcomes for students across Arizona. Please email the Secondary Transition team with any questions.

ADE/ESS has received numerous questions about Empowerment Scholarship Accounts (ESA) evaluations. The purpose of this Hot Topic is to help to highlight the differences between evaluations specified in federal and state special education regulations and ESA evaluations outlined in state regulations.

For questions related to special education evaluations, please contact the PEA’s assigned Program Support and Monitoring (PSM) specialist. Please contact the ADE/ESA program for questions related to ESA evaluations.

Hot Topic Memo

DATA MANAGEMENT ALERT 

UPDATE: FY23 SEDD Exit Data and Discipline Data Collection (DDC) Reporting

We are happy to share that the SEDD issue documented previously has been resolved, and the SPED exit data is again viewable within the SEDD application.

Data can no longer be corrected in AzEDS. We are extending the Discipline Data Collection and SEDD exit reviews to Friday, July 21, 2023.

If there is a discrepancy in your data, please have the LEA Signer elaborate in the comments section during the Certification process that has also been extended to begin on Monday, July 24, 2023.

The SEDD due date for Preschool Transition data, Students without Disabilities data, and Certification will remain Wednesday, August 3, 2023.

Questions regarding these dates can be directed to ESS Data Management.

We are aware of the inability of PEAs (and ESS) to access SPED exit data within the SEDD application. This is due to issues with the application date settings. We're working with our IT team to resolve this issue quickly.

An alert will be sent when the data is again available for review. We apologize for the inconvenience this has caused.

Questions regarding this issue can be directed to ESS Data Management.

Special Education Directors,

Please see the attached memo that clarifies that for federally required data collections regarding students with disabilities, the Arizona Revised Statutes (A.R.S.) § 15-117 provisions, which outline that informed consent to parents is necessary to administer a survey, do not apply.

If you have questions regarding the PSO Survey, please email the PSO Inbox: [email protected].

If you have questions regarding the Parent Involvement Survey, please email the Parent Survey Inbox: [email protected].

DATA MANAGEMENT ALERT

-21002 and Operational Data Store (ODS) Updates

On 07/12/2023, an accountability integrity error -21002 affected student data reporting when it should not have. This high priority issued was addressed by our IT team and has now been resolved.

Last night, the replication process to our ODS failed, which means any changes made to student data yesterday, July 12, 2023, are not reflected in today’s data in the Special Education Data Dashboard (SEDD) application or the Discipline Data Collection (DDC) application.

Our IT team is aware and is working to ensure that the changes from 07/12/2023 and 07/13/2023 will sync properly and reflect accurately in the SEDD and DDC applications.

Please keep in mind that when the errors resolve themselves, you may receive an automated email alert asking you to re-review your SEDD Student Exit report.

We apologize for the inconvenience these issues are causing and appreciate your patience as we work through them.

Questions or concerns can be directed to ESS Data Management.

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). The professional conference registration fee is $470 per person and can be paid by credit card, check, or purchase order. Interested participants must have an ADE Connect account to complete the registration. To learn more about registration, please visit the IDEA Conference Registration webpage.

Book your hotel room before it’s too late! Consider taking advantage of what may be the last year to book a room at this guaranteed low rate of $103/night (not including taxes) for the nights of the conference (Sunday–Tuesday nights). To make your reservation, go to the JW Marriott Desert Ridge Resort’s conference website or call the Reservations Center at 1-888-236-2427. The last day to book a hotel room at the conference rate is August 2, 2023.

Exciting Announcements
ADE/ESS is excited to announce the conference’s Premier Speakers, including Carol Kosnitsky, Mike Marotta, Michael Stoehr, and more. Please see the Premier Speakers conference flyer to learn about these speakers and additional national presenters. Visit the National Presenters page to learn more about all national speakers, including the keynote speakers, Haben Girma, Art Cernosia, and Mickey Rowe.

Please see the Evening Events flyer for more information about the film Hearts of Glass, activities for youths/young adults, parents, and family members, and Tuesday’s networking reception and raffle drawing.

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates. Questions can be emailed to the IDEA Conference inbox.

DATA MANAGEMENT ALERT

Due Date Change for the Special Education Data Dashboard (SEDD) and the Discipline Data Collection (DDC) Applications

School Finance released this Hot Topic: Update to Statewide ADM Recalculation Date (7/17/2023).

The Important Dates website has been updated to reflect this change in the Special Education Data Dashboard (SEDD) for exit data and Discipline Data Collection (DDC) due dates to ensure consistency. The updated due date for this data is July 17, 2023, by 5:00 pm.

Questions regarding this change can be directed to ESS Data Management.

Registration for Arizona’s 2023 IDEA Conference: Creating Connections and Strengthening Systems is filling up quickly. To join us from August 21–23, 2023, at the JW Marriott Desert Ridge in Phoenix, please register on or before July 19, 2023.

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). The professional conference registration fee is $470 per person and can be paid by credit card, check, or purchase order. Interested participants must have an ADE Connect account to complete the registration. To learn more about registration, please visit the IDEA Conference Registration webpage.

Book your hotel room before it’s too late! Consider taking advantage of what may be the last year to book a room at this guaranteed low rate of $103/night (not including taxes) for the nights of the conference (Sunday–Tuesday nights). To make your reservation, go to the JW Marriott Desert Ridge Resort’s conference website or call the Reservations Center at 1-888-236-2427. The last day to book a hotel room at the conference rate is August 2, 2023.

Exciting Announcements
ADE/ESS is excited to announce the conference’s Premier Speakers, including Carol Kosnitsky, Mike Marotta, Michael Stoehr, and more. Please see the Premier Speakers conference flyer to learn about these speakers and additional national presenters. Visit the National Presenters page to learn more about all national speakers, including the keynote speakers, Haben Girma, Art Cernosia, and Mickey Rowe.

Please see the Evening Events flyer for more information about the film Hearts of Glass, activities for youths/young adults, parents, and family members, and Tuesday’s networking reception and raffle drawing.

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates. Questions can be emailed to the IDEA Conference inbox. 
 

Special education data should be reviewed for accuracy and edited, if necessary, before the end of the fiscal year.
Please take a few moments to review the checklist and contact the ESS Data Management Inbox with any questions.