Integrity Rule - 10023 has been updated to align with to ARS§15-901(A) which defines the allowable age for students to be assigned ungraded (grade UE) as children with disabilities who are at least five years old, but under six years of age by September 1. A designation of UE cannot be given to students who entered kindergarten early (5 years old as of January 1 but after September 1) or to students who are 6 years old or older on January 1.

Students who turn 6 years old before January 1 are ineligible for UE because they are considered first grade or above in accordance with Arizona Constitution Article XI, Section 6, and cannot be reported as ungraded.

Old - 10023 message: Student must be at least 5 years old by January 1st for Ungraded Elementary (UE)

New - 10023 message: Student must be 5 years old on September 1st for Ungraded Elementary (UE)

If you have questions after reviewing the information above, please email the School Finance Analyst Team at [email protected].

School Finance is aware that there are still some lingering questions regarding the transition for Type 03 High School Students for the 2023-2024 School Year.  School Finance has compiled a list of answers to frequently asked questions that can be found here.

Type 03 District FAQs

The FY2024 AZ Course Catalog has a change in the SEI courses where they no longer reference the time in an ELD Block. Please use only AZ01078 for grades 9-12 and AZ51060 for grades K-8. All other codes that have been used will need to be deleted or updated to reflect one of the two course codes for FY2024 as shown in the following table. The FY2024 AZ Course Catalog may be found here.

*Removed as of FY2024. Please change to AZ01078 for Secondary (9-12) or AZ51060 for Primary (K-8) grades

The transportation submission window for FY23 has been extended to 8/25/23.

The window for districts to submit transportation Vehicle Inventory and Route data is extended to Friday, 8/25/2023.

The FY24 calculation of Transportation Support Level (TSL) dollars is dependent on Vehicle Inventory data submitted for FY23. If you have not done so, please submit your transportation data now via ADEConnect.

Please refer to the following resources:

• Transportation Data Submission Video
• Transportation Manual 
• Transportation FAQ

Reminder: When entering vehicle mileage data, do not enter a date in the Meter End Date field. This will cause the vehicle to be marked as ‘retired’. If you inadvertently retire a vehicle, you can put the vehicle back ‘in service’ by editing the mileage and removing the meter end date***

Questions regarding submitting Vehicle Inventory and Mileage data should be submitted via HelpDesk.

The data capture date for the September payment is Tuesday, August 15, at 5:00 p.m. September payment will be based off current-year ADM for school districts and charters.  The calculation of current-year ADM is dependent on a certified AzEDS calendar for all non-AOI/DRP-only schools.

It is imperative calendars are submitted, certified, and pass integrity by 5:00 p.m. on August 15, 2023.

Calendar Resources:

• Instructions for certifying a calendar can be found here.
• To view data capture dates for FY24, please click here.
• To view posted guidance "Defining the Instructional Calendar", please click here.
• To view the Calendar Integrity Reference Guide, please click here.
• To view the slides from the calendar webinar on 7/27/21, please click here.

Reminders regarding calendars:

• Calendars must be submitted, certified, and passing Integrity by 8/14/2023 to avoid Integrity failures which will affect the September payment.
• Calendars can be freely submitted and edited until 8/31/2023. After each edit, calendars need to be re-certified.
• After 8/31/2023, a calendar access request is needed to edit an existing calendar or submit a new calendar. Calendar requests are submitted through the Help Desk ticketing system. When creating a new ticket, use the School Finance “Account Analyst Support Request” template. From there, select the Subcategory “Calendar Access” and the appropriate Item (Add New Calendar/Change All Calendars/Individual Date Changes).

How to find and copy links to budgets and meeting notifications that were uploaded in Budget System

With the new Budget System, we have updated how uploaded reports are accessed. These links can be accessed by visiting the link here.

This will take you to the following page. This is the same site where you can access reports such as the BSA-55 and BSA-64. You will click on “File Submission Status Report” in the red box at the top right of the screen.

This will then take you to the following page. Here, filter for your LEA in the “EdOrg Name/CTDS/EdOrg Id” in the red box. Click “Update Submission Status Details.”

After filtering to your LEA, you will see all FY2024 submissions for your LEA. Under the “Submission Reference #” column, right-click on the hyperlinked number.

This will copy the link directly to the Excel upload in Budget System. This will be the link that is posted to your LEA website.

If you have questions after reviewing the instructions above, please email the School Finance Budget Team at [email protected].

The new School Finance Budget System is now live and available to all districts and charters. The new system replaces Common Logon for all budget purposes for FY 2024 and forward. 

This Hot Topic provides links to help districts and charters get started using the new system. Please review the following information before contacting the School Finance Budget Team with questions. 

Click on the links below to learn about the new budget system: 

• To learn how to obtain access to the Budget System, please review the following Hot Topic by clicking here. 
• To learn about the basics of the Budget System, please review the following video by clicking here. 
• To learn how to update contact information, please review the following video by clicking here. 

• To learn how to upload files, please review the following video by clicking here. 
• To learn about due dates and submission windows in Budget System, please review the following video by clicking here. 

Users will be able to access the new budget system through ADEConnect (https://adeconnect.azed.gov/Apps) after having been assigned the appropriate permissions by the district or charter entity administrator. Please click here for more information about assigning permissions.

If you have questions after reviewing the links above, please email the School Finance Budget Team as [email protected].

Base Level Amount 15-901

$4,914.71

$139.44/2.92% total increase

Transportation Support Level 15-945

2.13% increase to support per route mile

0.5 or fewer: $2.89

0.5-1.0: $2.37

More than 1.0: $2.89

District Additional Assistance (DAA) & Charter Additional Assistance (CAA) 15-185 & 15-961

3.20% increase to CAA

Grades PSD-8: $2,049.12

Grades 9-12: $2,388.21

9.38% increase to DAA (amounts below for student count 600+)

            Grades PSD-8: $549.45

            Grades 9-12: $600.86

            HS Textbooks: $84.93

Qualifying Tax Rate 41-1276

Unified School Districts and Common School Districts not within a High School District (Type 03): $3.3098

Common School Districts within High School District and High School Districts: $1.6549

Group B Add-On 15-943

Increased support level weight for FRPL to 0.022 (previously 0.018)

State Aid Rollover 15-973

$800,727,700 of the FY 2024 basic state aid appropriation to school districts is deferred until July 2024. 

This is equal to FY 2023.

Does not apply to charters or school districts with less than 4,000 ADM.

Classroom Site Fund 15-977

$758 per weighted pupil

Prop 123 Additional Funding Laws 2015, 1^st Special Session, Chapter 1, Section 6

$75,000,000 (FY21-FY26)

Results-Based Funding

Results-Based Funding has been eliminated starting in FY2024.

Type 03 Adjustment

Type 03 adjustment has been eliminated starting in FY2024.

County Jail 15-913.1

The 72% funding cap has been removed. Additionally, the amount for capital outlay costs has increased $28, from $72 to $100.

One Time State Aid Supplement

$300,000,000 will be allocated by the Department of Education to all charters and districts on a pro rata ADM basis determined by weighted student count. This weighted student count will be based on district of attendance.

School Finance Fiscal Operations – Related Statutes

Arizona Department of Corrections 15-1372

Arizona Department of Juvenile Corrections 15-1371

Arizona Online Instruction 15-808

Certificates of Educational Convenience   15-825   15-976

Charter Equalization 15-185

Classroom Site Fund 15-977

College Credit by Examination Incentive Program 15-249.06

County Jails   15-913.01

County Juvenile Detention 15-913

County Small School 15-365

Definitions 15-901

Determination of equalization assistance payments from county and state funds 15-971

District Cash Advance of State Aid   15-973

District Equalization 15-943

Early Literacy Grants 15-249.09

Instructional Improvement Fund 15-979

Optional Two Hundred Days of Instruction (5% base level increase) 15-902.04

Result Based Funding

Small School Capital Transportation 15-963

State equalization assistance property tax levy 15-994

Teacher Experience Index 15-941

Unorganized Territory 15-1001

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 May BUDG-25 reports have been calculated using the FY 2023 May BSA 55-1 information. 

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the May “PDF” button. The May BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

FY 2023 Results-Based Funding Payment 2 has been calculated and will distribute in May, 2023. Below is a file that will show the FY 2023 Results-Based Funding Total Amount, FY 2023 Results-Based Funding Payment 1 Amount, and FY 2023 Results-Based Funding Payment 2 Amount (Amounts being distributed in May, 2023-highlighted column). On the LEA-Level tab, Districts are listed by county, followed by charters listed alphabetically. A second tab will show the School-Level amounts. For questions regarding your payment, please contact [email protected]

FY 2023 Results-Based Funding Payment Amounts

Please see FY 2023 Results-Based Funding Payment 1 Hot Topic