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Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

Subscribe to Data Management Alerts

 

DATA MANAGEMENT ALERT: ESS October 1 Data Collection—Phase III: Non-Reconciliation Webinar

  • Fri, Jan 3 2025  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team is happy to announce an upcoming October 1 Data Collection—Phase III: Non-Reconciliation training. Phase III is only for the PEAs that could not match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. PEAs will receive an email if they qualify for Phase III on January 6th, 2025.  

  • Read more about DATA MANAGEMENT ALERT: ESS October 1 Data Collection—Phase III: Non-Reconciliation Webinar

Data Management Alert: Final SPED07 Report

  • Thu, Dec 19 2024  •
    • Data Management
    • Updates

We were unable to finalize the SPED07 report yesterday as planned. AzEDS integrity processing for the evening of December 11 had to be done manually and did not finish until 2:30 pm yesterday. However, this did not affect the October 1 Special Education Reconciliation results.

  • Read more about Data Management Alert: Final SPED07 Report

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar

  • Thu, Dec 19 2024  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team will host the next live webinar on Special Education Data Updates on Wednesday, January 15, from 2:00 to 3:00 p.m.

  • Read more about DATA MANAGEMENT ALERT: Special Education Data Updates Webinar

SPED DATA UPDATE: Guidance on Federal Primary Need Indicators

  • Thu, Nov 21 2024  •
    • Data Management
    • Updates

Exceptional Student Services (ESS) has revised how federal primary need indicator reporting works in AzEDS to align with federal guidance on special education data disability reporting. 

  • Read more about SPED DATA UPDATE: Guidance on Federal Primary Need Indicators

Data Management Alert: Integrity Rule Enhancements for -40055 and -40080

  • Fri, Nov 15 2024  •
    • Data Management
    • Updates

Enhancements to integrity rules -40055 and -40080 have been implemented for SPED data validations in AzEDS. These updates are part of an ongoing effort to ensure clean data during the fiscal year and to avoid corrections of data after the close of the fiscal year. 

 

  • Read more about Data Management Alert: Integrity Rule Enhancements for -40055 and -40080

DATA MANAGEMENT ALERT: FY25 October 1 Data Collection Phase II Training

  • Fri, Nov 8 2024  •
    • Data Management
    • Updates

Annually, the Arizona Department of Education (ADE) is required to report special education (SPED) data to the federal government. The October 1 Data Collection (ODC) is part of that process and is required by all Public Education Agencies (PEAs).

  • Read more about DATA MANAGEMENT ALERT: FY25 October 1 Data Collection Phase II Training

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar: Wednesday, October 16, 2024

  • Mon, Oct 7 2024  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, October 16, 2024, from 2:00 to 3:00 pm.

  • Read more about DATA MANAGEMENT ALERT: Special Education Data Updates Webinar: Wednesday, October 16, 2024

Data Management Alert: Reporting Special Education Students Attending Secondary Transition Programs and October 1 Child Counts

  • Mon, Sep 30 2024  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

Reporting Special Education Students Attending Secondary Transition Programs and October 1 Child Counts 

On February 13, 2024, Public Education Agencies (PEAs) were notified that new school sites must be created if they meet specific criteria. In the process, it became necessary for PEAs to report students in Secondary Transition programs located in businesses or colleges, including creating new entities for these programs. 

  • Read more about Data Management Alert: Reporting Special Education Students Attending Secondary Transition Programs and October 1 Child Counts

DATA MANAGEMENT ALERT; Special Education Data Updates Webinar: Wednesday, September 18, 2024

  • Tue, Sep 3 2024  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, September 18, 2024, from 2:00 to 3:00 pm.

  • Read more about DATA MANAGEMENT ALERT; Special Education Data Updates Webinar: Wednesday, September 18, 2024

DATA MANAGEMENT ALERT: FY25 October 1 Data Collection Phase I Training

  • Wed, Aug 28 2024  •
    • Data Management
    • Updates

Annually, the Arizona Department of Education (ADE) is required to report special education (SPED) data to the federal government. The October 1 Data Collection (ODC) is part of that process and is required by all Public Education Agencies (PEAs).

  • Read more about DATA MANAGEMENT ALERT: FY25 October 1 Data Collection Phase I Training
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