Data Management

We are pleased to announce the ESS Annual Data Collection (ADC) application is open and available to all public education agencies (PEAs). PEAs are expected to complete this data collection requirement electronically, utilizing ADEConnect to access the online application via the ESS Portal for FY 2021. 

On Monday, April 26, 2021 the Exceptional Student Services (ESS) Annual Special Education (SPED) Data Collection application for FY 2021 will be available to all public education agencies (PEAs). PEAs are expected to complete this data collection requirement electronically, utilizing ADEConnect to access the online application via the ESS Portal. 

Effective Fiscal Year 2022, two Integrity Rules will be upgrading from a warning to a failure.

Please be aware you can identify students receiving these warnings in FY21 to prepare for your reporting in FY22.  Please check your INTEG15 report in the AzEDS Portal to determine if your entity is failing any Integrity Rules. The INTEG15 report can filter by warnings only.

A new SPED integrity rule will be introduced into the integrity process for FY21 shortly. This new rule is a continuation of our effort to further validate Tuition Payer codes to ensure clean data for the state. A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rule has been added to our SPED Integrity Rules Reference document. This rule has been updated from the upcoming section in the FY 2021 ESS Data Reporting Updates document. 

Integrity Rule -40085 

 A new Average daily Membership (ADM) integrity rule will be introduced into the integrity process for FY21 shortly. Integrity Rule -10133 Students reported with Tuition Payer Code 7 (Students funded through other state formula programs) must have a SPED Least Restrictive Environment (LRE) reported for all dates of the Tuition Payer Code 7. 

We are pleased to announce the ESS Discipline Data Collection (DDC) application is now open for FY21 SPED discipline incident submissions.  All disciplinary incidents that result in the removal of a student receiving special education services are required to be submitted in the DDC application.  The application will only accept incidents for students reported as SPED in AzEDS on the date of incident.  More information about the ESS Discipline Data Collection is available on our Annual SPED Data Collection webpage.

SPED integrity rule -40055 is defined as follows:  

If a student’s SPED Exit Reason does not match the student’s regular membership Year End or Withdrawal Membership status, then report the discrepancy as an error. This rule is triggered for all SPED data effective April 1st of the fiscal year to capture mismatches and relevant data elements not reported. (See the SPED Exit Validation Matrix)

An enhancement to Integrity Rule -40055 will be introduced into the integrity process on FY21 SPED data shortly. This update is a continuation of our effort to ensure clean data for the state. Updated one-sheet Integrity Tools are available on our AzEDS SPED Reporting webpage for troubleshooting tips.

ESS Data Management will be hosting a training webinar for the ESS Discipline Data Collection (DDC) on April 5, 2021, from 10am – 12pm. Please join us to learn about new updates and how to report your DDC data accurately and timely. If you’re unable to join us, we will be posting a recording of the webinar on our website.

An enhancement to Integrity Rule -40071 will be introduced into the integrity process on FY21 SPED data shortly. This update is a continuation of our effort to ensure clean data for the state. Updated one-sheet Integrity Tools are available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rule has been updated on our SPED Integrity Rules Reference document.