*** IMPORTANT *** Cover Pages and Audit Files will no longer be accepted via email.

School Finance has made an update to allow users to upload their PDFs directly to the Budget System.

The following Files should be uploaded via this tab:

• Audit PDFS
• Budget/AFR Cover Pages
• Budget/AFR District Website Link (Upload as PDF under Cover Page)

Uploading the Cover Page:

STEP 1

In the Budget System, navigate to the “PDF Upload” tab on the top right. (Note: this tab has changed names from “Audit PDF Upload” to “PDF Upload”)

STEP 2

To upload a file, click on “File Upload” located on the left of the screen.

STEP 3

Select the appropriate fiscal year and "Cover Page" as the document type.

***In the document description, make sure to reference which file type and version cover page is being uploaded (i.e., proposed, adopted, revision, original, corrected).

Uploading an Audit file:

Follow Steps 1-3 above, but select the “Audit File” document type.

***In the document description, make sure to note which type of audit file is being uploaded.

Uploading the Website Link:

STEP 1

Open a blank document in Microsoft Word (or another similar application).

STEP 2

Copy and paste the link to your posted Budget/AFR in the blank document.

STEP 3

Save the file as a PDF.

Step 4

Follow the steps in the Cover Page section and upload the website link with “Cover Page” as the selected document type.

***In the document description, make sure to note what the website link is for by including the form and version.

Externally view and download the Audit PDFs and Cover Pages uploaded tothe  Budget System

LEAs can access the uploaded PDF files from the School Finance Reports Website:

• Click on “File Submission Status Report” on the top right of the screen

• On the top right corner of this page, click “PDF Uploaded Files” and you should see the uploaded files in the dashboard.

• On the dashboard, you can filter and view the data by fiscal year, entity, and document type. A file can be downloaded by clicking on “Download” and a link to the file can be copied by right clicking on “Download" and clicking "Copy link."

If you have questions after reviewing the information above, please email the School Finance Budget Team at [email protected].

Average Daily Membership (ADM) is calculated using data submitted in the Arizona Education Data Standards (AzEDS) system. Data capture stores a static copy of ADM every month on the data capture deadline. ADM is the basis of state aid funding. Monthly state aid payments are a percentage of the annual equalization assistance less previous payments year-to-date.

Ensure data is reconciled and free of integrity errors before the monthly data capture dates. Reports are published at School Finance Reports. 

The FY 2026 API is available from 06/01/2025 to 07/15/2026.

*Alternative to FY 2026 AzEDS data available for the first two payments only. Districts will be paid based on AzEDS prior-year student counts, which do not apply to Charters. Charter will be paid based on estimated counts submitted via the ADEConnect Charter Estimated Counts application.

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2025 April BUDG-25 reports have been calculated using the FY 2025 April BSA-55 information.

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District BUDG-75 reports are available to download from the School Finance website

• District BSA-55 reports are available to download from the School Finance website

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

To help districts and charters finalize their May 15th Expenditure Budget revisions, School Finance has put together updated preliminary annual FRPL, DAA, and CAA one time funding apportionment amounts. The data that was used for these values comes from the preliminary data for the FY25 May state aid payments that uses the AzEDs data capture date of 4/15/2025.

Please note that these values are not the final values that will be used for the second payment of these apportionments. Data based on the FY25 June state aid payments that use the 5/15/2025 data capture date will be used to finalize payment 2 for each of the supplemental fundings. As a result, the finalized data is subject to change compared to the values provided in the spreadsheet.

For school districts, please review this Hot Topic for more information about how to include these supplemental apportionments in your Expenditure Budget.

Please see this spreadsheet for the updated preliminary values: FRPL, DAA, CAA One Time Funding Update

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2025 March BUDG-25 reports have been calculated using the FY 2025 March BSA-55 information.

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District BUDG-75 reports are available to download from the School Finance website

• District BSA-55 reports are available to download from the School Finance website

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2025 February BUDG-25 reports have been calculated using the FY 2025 February BSA-55 information.

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District BUDG-75 reports are available to download from the School Finance website

• District BSA-55 reports are available to download from the School Finance website

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

In accordance with A.R.S. §15-905(L), the FY 2024 BUDG-75 Expenditure Analysis Letters are now published. Letters are based on the most recent FY 2024 BUDG-75 Over Expenditure reports, which have been calculated using the latest of FY 2024 BSA55 SRC or FY 2024 BSA55 915 information.  These letters serve as official notification of any over expenditure for FY 2024, and how Budget Balance/Over Expenditure values should be recorded on the next FY 2025 budget revision.

The expenditure analysis letters are addressed to the district's governing board in care of the district superintendent. Therefore, it is the responsibility of the district to inform the district's governing board members accordingly. 

Reports are available on the School Finance Reports website.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

The FY23 9th grade CTED funding adjustment has been calculated and included in the FY25 February state aid payment. This adjustment has been included in the Adjusted Base Support Level. Please see the attached spreadsheet for more information.

Please note that there will be a final adjustment to this funding based on final FY25 ADM during the SRC payment period.

If you have any questions regarding the funding adjustment, please contact the School Finance Payment Team at [email protected]. If you have any questions regarding the ADM, please open a Help Desk ticket with the School Finance Account Analyst Team.

Thank you!

FY23 CTED Funding Adjustment

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2025 January BUDG-25 reports have been calculated using the FY 2025 January BSA-55 information.

• All school district budget and payment reports are available on the School Finance website.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

The first payment of the Free Reduced Priced Lunch (FRPL), District Additional Assistance (DAA), and Charter Additional Assistance (CAA) will be appropriated by Friday January 10th. These one-time supplemental payments will each be split into two payments- one in early January and another in June. Please view this Hot Topic for more information.

Please see the attached spreadsheets for each payment at the bottom of this Hot Topic for information about the estimated annual payment amounts and the first payment amounts.

For school districts, these funds can be allocated to either Maintenance and Operations fund 001 (M&O) and/or Unrestricted Capital fund 610 (UNR). Please report the sum of these two annual payment amounts in the following cells on the FY2025 Expenditure Budget:

• M&O:
  • Please report the allocated sum of the FRPL and DAA annual amounts on Page 7 cell J52 (line 9f) under “Other”.
  • Please note on the line in cell D52 “FRPL and DAA funding”
  • Do not report any other items in these cells without permission from ADE.

• UNR:
  • Please report the allocated sum of the FRPL and DAA annual amounts on Page 8 cell K28 (line 10c) under “Other”.
  • Please note on the line in cell E28 “FRPL and DAA funding”
  • Do not report any other items in these cells without permission from ADE.

Please note that while there are line items on the BSA55 tab in the Expenditure Budget for these one-time supplemental payments, do NOT input any values for these payments on that tab. These funds are not part of the Revenue Control Limit (RCL).

If you have any questions regarding the payment amount, please contact [email protected]. If you have any questions regarding how to input these amounts on the Expenditure Budget form, please contact [email protected]. Thank you!

Free Reduced Priced Lunch (FRPL) Worksheet

District Additional Assistance (DAA) Worksheet

Charter Additional Asistance (CAA) Worksheet