Data Management

To ensure compliance with federal reporting and program requirements for the fiscal year 2021, the Arizona Department of Education (ADE) is compiling data for student's special education data on October 1, 2020. Reports will be prepared using special education data that has been submitted by Arizona school districts, charter schools, and other public education agencies (PEAs) via their respective student information systems to ADE and has Passed Integrity in AzEDS accordingly. This system is a part of the October 1 Enrollment Data.

Vouchered students are normally reported by the district of residence (DOR) that is responsible for his or her education. In certain circumstances for students receiving services through an ASDB regional cooperative, a student may be attending a public school outside of the DOR.

ESS Data Management has released two new training videos. These training videos focuses on Phase II: Reconciliation so individuals can pick and choose the relevant training videos that meets their needs.

As a friendly reminder, please continue checking the SPED07 report on a regular basis during this time, even if your PEA’s counts reconcile early in the process. Please ensure Phase II: Reconciliation is completed in AzEDS by Friday, January 15, 2021 at 5:00 P.M.  Note there is no submission action for Phase II. Ensuring your Verification and SPED07 counts reconcile on January 15th will indicate completion.

The SPED99 – SPED Orphan Data Report is a new report now available in the AzEDS Portal.  This report will aid PEAs in finding special education (SPED) data in AzEDS that may have had the corresponding enrollment data removed.  When enrollment data is deleted for a given student but the SPED data remains in AzEDS, this is defined as orphan data.  Often this orphan data can result in errors for your PEA or other PEAs, that is unseen in your INTEG15 report, since the enrollment data is not present. 

The SPED07 report is now available within the October 1 Data Collection (ODC) application for Phase II: Reconciliation. 

Further clarification is being provided regarding students attending ASDB sites and the ESS October 1 Data Collection. 

 Regardless if a student attends an ASDB site or a site within your PEA, you would include the student in your Phase I Verification Count if the student was provided services on October 1st. 

Under Section 616 of the Individuals with Disabilities Education Act 2004 (IDEA), States are required to make a determination for all public education agencies (PEAs) of their performance on identified special education criteria. The Federal Fiscal Year (FFY) 2018 determinations have been posted to the PEA Determinations section of the ESS website.

We are pleased to announce that the October 1 Data Collection (ODC) application is accessible for the submission of the Verification Count and Personnel data.

Due to unforeseen technical issues with the October 1 Data Collection (ODC) application, the opening of the application will be tentatively delayed to October 5, 2020 or later if necessary. The Important Dates document will be updated accordingly. ODC users are encouraged to refer to this document for updates.

The Fiscal Year 2021 Important Dates document is now available. This document outlines all important due dates for the two data collections overseen by ESS Data Management