The Annual SPED Data Collection is an annual federal data reporting requirement, mandated under IDEA 2004 Section 618 and the State Performance Plan/Annual Performance Report (SPP/APR)
Detailed instructions and FAQs are available on the home page of the ESS Annual Data online application under the Common Logon. Information was also sent out via the special education director list serv on 7/10/2013, and is available here and below.
FY 2013 Annual Special Education Data Collection Status Update
The Annual Special Education Data Collection consists of the following sections: Exit, Discipline, Personnel, Teacher Attrition Rate Survey, Preschool Transition (if applicable), Parentally Placed Private School Students (if applicable), and Secure Care Survey (if applicable).
Please see Annual SPED Data Collection Alert FY13 for detailed information.
All PEAs are required to complete the Annual Special Education Data Collection requirement each year. Please see timeline below for specific dates.
OSEP requires the Annual Special Education Data Collection information in order for Arizona to receive Part B IDEA funding. Therefore, failure to promptly submit your PEA’s data may cause an interruption of your federal funds and may also impact your PEA Determination.
- April 29, 2013: ESS Annual Data online application opened
- July 10, 2013: Deadline for submitting discipline data to Az SAFE
- August 5, 2013: Final Submit process begins within the Annual Special Education (SPED) Data Collection online application; manual corrections to special education discipline data can be made
- August 16, 2013: Deadline for completing the Final Submit process and making any manual corrections to SPED discipline data; signature form due to ESS Data Management
Discipline Data Extract from Az SAFE
All SPED discipline data should have been submitted to Az SAFE by Wednesday, July 10, 2013. This data will be finalized prior to August 5, in preparation for the final submission process (see additional information below).
Exit Data Extract from SAIS
All SPED exit data should have been submitted by June 30, 2013. This data will be finalized after the FY13 Statewide Recalculation scheduled for July 18, 2013. We have been and will continue to work with PEAs that have outstanding integrity errors related to their exit data to get these corrections manually entered for inclusion to the Exit report.
As the district of residence (DOR), PEAs that voucher preschool students to ASDB are responsible for reporting preschool transition data for their students. The home district receives the referral from AzEIP and is ultimately responsible for the IEPs of its students.
As in the past, ASDB will continue to report its personnel by FTE, respond to the Teacher Attrition Rate Survey, and report discipline (via Az SAFE) and exit data (via SAIS) for students to be extracted and reported out in the application.
The final submission process will commence on Monday, August 5, 2013, and signature forms are due to ADE/ESS by Friday, August 16, 2013. During this time period, PEAs will have the opportunity to complete any outstanding agency reports, review exit and discipline reports, proceed with the final submission process (which will allow PEAs to confirm the accuracy of their discipline report and elect to do manual corrections to discipline data if necessary), and submit the required signature form.
Back to Data Management