Fiscal Monitoring

Arizona Charter School Program  ǀ  Exceptional Student Services  

National School Lunch Program  ǀ Single Point of Contact

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 Receiving federal grant monies entails both programmatic and financial duties, which includes proper programming and expenditure of monies, goals achievement, and related reporting. Information related to the key areas addressed during the fiscal monitoring of federal funds are:

  1. Payroll Expenditure compliance; including Time and Effort
  2. Non Payroll Expenditure Compliance,
  3. Internal Controls
  4. Fixed Asset Compliance – Fixed asset refers to tangible, non-expendable, personal property having a useful life of more than one year and an acquisition as defined by your District/Charter’s fixed asset policy
  5. Grants Management Compliance.

Helpful Tips!!!

Fiscal Guidance (Time and Effort, Procurement, etc….)

  1. How to Create a Group in Visions
  2. How to Create a Group and Payroll Journal report in Visions
  3. How to run the correct Expenditure Detail Report?
  4. How to Run a Fixed Asset/Stewardship report
  5. How to Export into Excel within Visions
  6. How to Create a Compressed File
  7. Fingerprint Clearance Card Requirements
  8. Corrective Action Plan Development
  9. Coversheet for Corrective Action Plans
  10. Sample Time and Effort Policy
  11. State Rules for Appealing Audits
  12. Time and Effort Checklist

Fiscal Monitoring Required Documentation

  • Accepted file types: pdf, xls, xlsx, doc, docx.

Previous Quarterly Updates:

Can I pay for food with federal funds?
Food Purchase memorandum – March 4, 2014

What do I need to retain for a conference or professional development event I attended?
Conferences… What documentation do I need to keep?

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