Reports
Grantees shall prepare and submit all reports required by the Department in a timely and accurate manner.
Report guidance and report templates were updated in spring of 2014.
Required Reports:
- Summary of Classes Report
- Annual Performance Report (APR)
- 21st CCLC Site Evaluation Report
- 21st CCLC Students Attendance Database
- Continuing (renewal) Application
- Completion Report
Due Dates:
|
DUE DATE |
NAME OF REPORT |
| January 24, 2014 | Summary of Classes Report |
| April 2, 2014 | Last day for Amendments |
| June 6, 2014 | Continuing (Renewal) Application for FY15 |
| June 27, 2014 | Summary of Classes Report |
| August 8, 2014 | Annual Performance Report (APR) for FY14 |
| August 8, 2014 | Site Evaluation Report for FY14 |
| August 8, 2014 | Student Attendance Report for FY14 |
| September 28, 2014 | Completion Report for FY14 |
Click here for Grant Accountability Dates FY14 – Printable
Thank you in advance for completing your 21st CCLC reports on time.
Early submissions of reports are always welcome.
Annual Performance Report (APR)
All 21st CCLC grantees are required to complete annual reporting online in the Profile and Performance Information Collection System (PPICS) federal data collection system for the US Education Department (ED).
Click here for Guidance on Completing the APR
Site Evaluation Report
The Site Evaluation Report serves as an annual opportunity for grantees to assess their progress toward achieving their goals of providing high quality opportunities for academic enrichment and to strengthen the 21st CCLC program or activities. Results should be made available to the public upon request.
Click on the links below for instructions at the Site Evaluation Report template.
- Site Evaluation Report – Instructions
- Site Evaluation Report template
- Site Evaluation Continuous Improvement Planning Tool - The Site Evaluation Continuous Improvement Planning Tool is used by many 21st CCLC sites as a means of monitoring and discussing progress on grant objectives throughout the year. The Continuous Improvement Planning Tool can be used to document brainstorming and planning sessions to strengthen your own program.
Student Attendance Report
All Arizona 21st CCLC grantees must submit a Student Attendance Report to the Arizona Department of Education (ADE) using the report template and guidance that are provided in the link below. ADE requires using a secure file transfer method for submitting these reports. (See guidance link below for information on secure file delivery.)
Click here for Guidance on Completing the Student Attendance Report.
Summary of Classes Report
This spreadsheet provides ADE staff with a snapshot of what classes are being offered and the number of students that are being served. It enables ADE staff to provide technical assistance throughout the year to grantees that may need additional guidance instead of waiting to receive data at the end of the year in the APR.
All Arizona 21st CCLC grantees must submit a Summary of Classes Report to the Arizona Department of Education using the report template and guidance provided in the link below.
Click here for the Summary of Classes Report template and guidance
Arizona Department of Education (ADE) Grants Management Enterprise (GME) system
FY14 amendments, cash management reports, and completion reports are submitted in the ADE Grants Management system at http://www.azed.gov/grants-management/
FY15 and later Grants Management applications, amendments and reports are submitted in the ADE Grants Management system in the new ADE Connects system at https://gme.azed.gov/
All of the applications and reports below are completed online in the ADE Grants Management system.
Application Revisions (Amendments) – as needed
An application revision (formerly called a grant amendment) is a request for a change in the approved grant application. Revisions can be submitted for either budgetary or programmatic changes, or for both. Revisions must honor the integrity and intent of the original awarded grant proposal. The last day to submit revisions is in early April.
Cash Management Reports - ongoing
This is a report used to submit expenditure information monthly for reimbursement to the fiscal agent for the grant.
Completion Report - yearly
This is a yearly report of the actual expenditures for a grant/project and is required for all grants/projects.
Continuing (Renewal) Application - yearly
This application provides user access to enter and submit minor changes in the grant from year to year operation. This can include programmatic changes and budgetary changes but must honor the integrity and intent of the original awarded grant proposal. This application asks for some performance data to determine if full funding is to be awarded in the next school year cycle. In addition, this allows the applicant to access payments in accordance with the requested budget.
Click here for 21st CCLC Continuing Grant Application Guidance
