21st CCLC Application Information

21st Century Community Learning Centers Grant Application

The Arizona Department of Education’s 21st Century Community Learning Center (CCLC) office is accountable to the United States Department of Education under the Every Student Succeeds Act (ESSA), Title IV, Part B. In order to properly align future 21st CCLC Grant competitions with ESSA guidance, this year will be dedicated to the redesign of the application. We will align the application to ESSA and seek key stakeholder input through Vision Team meetings to make the Arizona application reflective of site level needs and to make future competitions as user friendly as possible.

Therefore, there will be a strategic postponement in 21st CCLC and there will be no competition this year.  Funding was properly allocated in Cycle 14 to allow this work to be done.

Please note: Existing grantees already awarded will continue to receive funding as long as they are compliant and within their five year funding cycle for school year 2017-2018.

We recognize your dedication to afterschool programming and understanding of the powerful impact that 21st CCLC funding has in Arizona schools. Our team at the Arizona Department of Education, 21st CCLC unit is equally committed to quality after school and summer programming for Arizona students. We encourage you to consider other financing strategies that can be used to support extended learning programs:

  1. Making better use of existing resources; 2. Collaborating with Title I Staff to consider how proposed activities in your application might align to their consolidated plan; 3. Building partnerships between public and private-sector organizations; and 4. Examining existing funding streams to better meet students’ needs.

To assist you further, you may wish to view the Additional Resources page of our website at this link: http://www.azed.gov/century-learning-centers/additional-resources/ for many additional planning, funding and sustainability strategies outlined by a variety of organizations.

Please contact our office if we can be of further assistance with your sustainability plan or if you are interested in serving on the Stakeholder Vision Team to provide feedback on the redesign the application.

We appreciate you understanding and support!

Below you will find the timeline and guidance from the previous year. The 21st CCLC Team expects some changes to the next grant application based on The Every Student Succeeds Act (ESSA). The information below will give you an idea of the process and past guidance.


Purpose of the 21st Century Community Learning Centers Grant

The purpose of the 21st Century Community-Learning Center (21stCCLC) Grant is to establish school site learning centers that provide students with standards-based academic enrichment classes and opportunities with focused assistance in math, reading and writing outside of the regular school day. Entities eligible to apply for this discretionary (competitive) funding include any public or private organization. Any agency which is not a school must partner with the school serving the students targeted for assistance where at least 40% of the students qualify for free/reduced meals.
*Funding is based on receipt of federal funds to ADE. In the event that funding is decreased, a proportional decrease will be made to all awardees. 

21st Century Community Learning Center (CCLC) Cycle 14 New Grant Application Timeline

21st CCLC Cycle 14 Grant Notification Letter (Click Here)

March 7, 2016 21st   CCLC Application Notification
March 7, 2016 ADE  21st CCLC Cycle 14 Application downloadable tools  available for online process. (MSWord Form) Writing process may begin
March 28, 2016 Application and Forms A, B, C, D & E available on-line in Grants Management System (GME) accessed via the ADEConnect Portal On-line submissions may begin
May 4, 2016 Application and Forms A, B, C, D, & E are DUE online in Grants Management System (GME) by 5:00:00 p.m.
August 25, 2016 Formal announcement of Grant Awards

Eligible Applicant(s)

ABSOLUTE PRIORITY- ENTITIES THAT SERVE STUDENTS WHO ATTEND SCHOOLS WHERE AT LEAST 40% OF THE STUDENTS QUALIFY FOR FREE/REDUCED MEALS. Any public or private organization is eligible to apply as long as the partner is with a qualifying school. Examples of agencies and organizations include, but are not limited to:

  • Non-profit agencies
  • City or county government agencies
  • Faith-based organizations
  • Community-based organizations
  • Institution of higher education
  • For profit corporations

Eligible sub-recipients may receive 21st CCLC grant funding not more than five years contingent upon availability of funds, the completion of an annual Request for Application (RFA) in grants management, and meeting all conditions set forth within the RFA under which funding was provided.

Total Funding Amount/Approximate Number of Awards 

The number of awards and the award amount will be based on the final US Department of Education (USED) award notification and number of quality proposals approved. Grants funded by the 21st CCLC program may supplement, but NOT supplant, existing out-of-school funding or programs. Proposals will be reviewed pending successful completion of ALL required components as specified in the Request for Application (RFA). In the event that anticipated federal funding is decreased, a proportional decrease will be made to all awardees. The award will be for five consecutive years, with applicants receiving 100% funding for each of the first three years of the program, followed by a 25% reduction in original funding in years four and five. Continued funding throughout the five years is pending satisfactory performance by the sub-grantees as evaluated by the program office in the Arizona Department of Education and compliance with all grant requirements. The sub-grantees will be required to complete Continuing Applications for the four consecutive years. Funded programs will not be permitted to reduce the quantity or quality of services, the number of regular attendees, or the length of operation to account for reduced funding. Applicants must apply for a minimum of $50,000 and a maximum of $140,000 in the first year.

Technical Assistance

For assistance applying online in the Grants Management System (GME) system, please refer to the Document Library at https://gme.azed.gov.  For any questions remaining after viewing the guidance found there, contact the ADE Grants Management Enterprises (GME) staff at (602) 542-3901 or via email at [email protected]

Downloadable Tools

  1. WORD form – NEW 21st CCLC Cycle 14 Grant Application
  2. 21st CCLC Cycle 14 Grant Application Guidance
  3. Budget Planning Tool
  4. Grant Consideration Rubric
  5. Program Planning Tool
  6. Partner Planning Tool
  7. Non-Regulatory Guidance
  8. 21stCCLC Expense Classification Chart
  9. Cost Principles Matrix
  10. Youth Development Practices to Support Academic Achievement
  11. Family Engagement Practices for Academic Achievement
  12. Principles of Effectiveness
  13. Standards and Rubrics for School Improvement
  14. Writing SMART Outcome Objectives (PowerPoint Presentation)
  15. Writing SMART, Short-term Outcome Objectives
  16. 21st CCLC Cycle 14 REQUIRED form A
  17. 21st CCLC Cycle 14 REQUIRED form B
  18. 21st CCLC Cycle 14 REQUIRED form C
  19. 21st CCLC Cycle 14 REQUIRED form D
  20. 21st CCLC Cycle 14 REQUIRED form E

Contact Information

Please direct all questions regarding the application process to the 21st CCLC Team via email at [email protected] State 21st CCLC Director: Cindy Trejo, MBA