21st CCLC Application Information

Important Announcement:  NEW date for Availability of 21st Century Community Learning Centers- New Application via Grants Management System (GME) through the ADEConnect portal found on the ADE Home Page.

Due to a vendor system issue, the 21st Century Community Learning Centers – New Application will be available in Grants Management System (GME) accessible via the ADEConnect Portal found on the ADE website Home page after March 18th, 2015.
The 21st CCLC Team highly recommends you use the Downloadable Tools (found at the bottom of this page) to begin work on your New Application.   Application information can be transferred into the Grants Management System (GME) once the application becomes available online.  This strategy allows you to immediately begin the writing process without delay. 
Please check this page and the Grants Management System (GME) on March 18th for an update.  If you have any issues with the online application process, contact the ADE Grants Management staff at 602-542-3901 or via email at grantsmanagementgroup@azed.gov

The Application and Forms A, B, C, D, & E are DUE online in ADE Connect on May 4, 2015 by 5:00:00 p.m. (No Exceptions)

 The Arizona Department of Education will hold a competition this Spring 2015 for the 21st Century Community Learning Centers Grants.  If awarded, funding will begin with the 2015-2016 school year.  This is a five year grant with full funding the first three years and reductions in the last two.

The purpose of the 21st Century Community-Learning Center (21stCCLC) Grant is to establish school site learning centers that provide students with standards-based academic enrichment classes and opportunities with focused assistance in math, reading and writing during out-of-school time.  Entities eligible to apply for this discretionary funding include any public or private organization.  Any agency which is not a school must partner with the school serving the students targeted for assistance where at least 40% of the students qualify for free/reduced meals.
*Funding is based on receipt of federal funds to ADE. In the event that funding is decreased, a proportional decrease will be made to all awardees. 
21st CCLC Cycle 13 Grant Notification Letter
Here is a timeline from Spring 2015 competition and other information about the 21st Century Community Learning Center Grant.


February 10, 2015 21st   CCLC Application Notification
March 9, 2015 ADE  21st CCLC Cycle 13 Application downloadable tools  available for online process. (MSWord Form)
March 18, 2015 Application and Forms A, B, C, D, E & F available on-line in Grants Management System (GME) accessed via the ADEConnect Portal.
May 4, 2015 Application and Forms A, B, C, D, & E are DUE online in Grants Management System (GME) by 5:00:00 p.m.
August 2015 Grant awards announced
October 2015 New Grantees First Payment

Eligible Applicant(s)


Any public or private organization is eligible to apply as long as the partner is with a qualifying school.  Examples of agencies and organizations include, but are not limited to:

  • Non-profit agencies
  • City or county government agencies
  • Faith-based organizations
  • Community-based organizations
  • Institution of higher education
  • For profit corporations

Eligible sub-recipients may receive 21st CCLC grant funding not more than five years contingent upon availability of funds, the completion of an annual Request for Application (RFA) in grants management, and meeting all conditions set forth within the RFA under which funding was provided.


Total Funding Amount/Approximate Number of Awards 

The number of awards and the award amount will be based on the final US Department of Education (USED) award notification and number of quality proposals approved. Grants funded by the 21st CCLC program may supplement, but NOT supplant, existing out-of-school funding or programs. Proposals will be reviewed pending successful completion of ALL required components as specified in the Request for Application (RFA). In the event that anticipated federal funding is decreased, a proportional decrease will be made to all awardees.

The award will be for five consecutive years, with applicants receiving 100% funding for each of the first three years of the program, followed by a 25% reduction in original funding in years four and five. Continued funding throughout the five years is pending satisfactory performance by the sub-grantees as evaluated by the program office in the Arizona Department of Education and compliance with all grant requirements. The sub-grantees will be required to complete Renewal Applications for the four consecutive years. Funded programs will not be permitted to reduce the quantity or quality of services, the number of regular attendees, or the length of operation to account for reduced funding.

Applicants must apply for a minimum of $50,000 and a maximum of $140,000 in the first year.

Online Application

Please read the 21st Century Community Learning Center (CCLC) Cycle XIII Grant Application Guidance carefully before completing the online application. You may find this and other downloadable documents below under Downloadable Tools.

Technical Assistance

For assistance applying online in the Grants Management System (GME) system, please refer to the Document Library at https://gme.azed.gov.  For any questions remaining after viewing the guidance found there, contact the ADE Grants Management Enterprises (GME) staff at (844) 893-9789, (928) 542-3901 or via email at GrantManagementGroup@azed.gov.

Downloadable Tools

  1. WORD form – NEW 21st CCLC Cycle 13 Grant Application
  2. 21st CCLC Cycle 13 Grant Application Guidance
  3. Budget Planning Tool
  4. Grant Consideration Rubric
  5. Program Planning Tool
  6. Partner Planning Tool
  7. Non-Regulatory Guidance
  8. USFR Chart of Accounts
  9. Cost Principles Matrix
  10. Youth Development Practices to Support Academic Achievement
  11. Family Engagement Practices for Academic Achievement
  12. Principles of Effectiveness
  13. Standards and Rubrics for School Improvement
  14. Writing SMART Outcome Objectives (PowerPoint Presentation)
  15. Writing SMART, Short-term Outcome Objectives
  16. 21st CCLC Cycle 13 REQUIRED form A
  17. 21st CCLC Cycle 13 REQUIRED form B
  18. 21st CCLC Cycle 13 REQUIRED form C
  19. 21st CCLC Cycle 13 REQUIRED form D
  20. 21st CCLC Cycle 13 REQUIRED form E

Other Resources

Additional resources on various topics related to the development and implementation of quality afterschool programs for youth can be found under the Resources tab of the 21st CCLC Website at http://www.azed.gov/century-learning-centers/


Contact Information

Please direct all questions regarding the application process to the 21st CCLC Unit via email at 21stcclc@azed.gov
State 21st CCLC Director: Cindy Trejo, MBA