File Layout – CTE Placement

Element Description Start End Length Type Mand Comments
Fiscal Year 1 4 4 N Y Must be a valid 4 digit year (2014)
School CTDS 5 13 9 N Y CTDS with no dashes
Completer Type 14 14 1 A Y F Family Member
G Graduate
O Other
Description if other 15 34 20 A/N N required only if Other
Program CIP 35 42 8 N Y 8-digit Program CIP code with no period (no ‘dot’)
Contact Type 43 43 1 A Y E Email
F Facebook
I In Person
M Mail
O Other
P Phone
Description if other 44 73 30 A/N N required only if Other
Student First Name 74 103 30 A/N Y
Student Last Name 104 133 30 A/N Y
Address line 1 134 163 30 A/N Y address must contain some numbers
Address line 2 164 193 30 A/N N
City 194 213 20 A/N Y
State 214 215 2 A/N Y AZ = Arizona
(defaults to AZ)- state must be entered if not AZ
Zip code 216 224 9 N Y no dashes if zip + 4
Phone number 225 234 10 N N no parenthesis or dashes – if unknown, leave blank
Student is in military 235 235 1 A N Y/N
Using vocational skills 236 236 1 A N Y/N
Military branch 237 256 20 A N Air Force
Army
Coast Guard
Marine Corp
Air Force Reserve
Army Reserve
Coast Guard Reserve
Marine Corp ReserveNavy
Navy Reserve
Air National Guard
Army National Guard
Student is in school 257 257 1 A N Y/N
Using vocational skills 258 258 1 A N Y/N
Post Secondary School Name 259 288 30 A N Name of Post Secondary School
Student is working 289 289 1 A N Y/NIf Y, employer name/address must be provided
Using vocational skills 290 290 1 A N Y/N
Employer name 291 320 30 A/N N Mandatory if student is working
Employer address line 1 321 350 30 A/N N Mandatory if student is working
Employer address line 2 351 380 30 A/N N
Employer City 381 400 20 A/N N Mandatory if student is working
Employer state 401 402 2 A N AZ = Arizona
(defaults to AZ)- state must be entered if not AZ
Employer zip code 403 411 9 N N mandatory if student is working
Employer phone number 412 421 10 N N optional – no parenthesis or dashes
Employer fax number 422 431 10 N N optional – no parenthesis or dashes
Employer supervisor 432 461 30 A/N N optional data
Placement report date 462 471 10 A Y The date that the placement report was submitted as mm/dd/yyyy
Religious Mission Student 472 472 1 A N Y/N
Religious Mission Year of Graduation 473 476 4 N N Mandatory if Religious Mission Student = “Y” – valid values are: 2011, 2012 or 2013
SAIS ID 477 486 10 N Y Mandatory field to match existing records

 

Notes* Extended Leave Codes:
W3: Expelled
W4: Absence
W5: Dropout (W5, W12, W13, C, A)
W7: Graduated (W7, G)
W11: GED