Tutors

Welcome to the State Tutoring Program

As a tutor you will be providing individualized, supplemental instruction of specific standards-based skills and concepts with the goal of measurable improvement.

For Tutoring Strategies please review here:
http://www.azed.gov/state-tutoring/tutoring/

For Resources & Support Materials on AIMS Testing, please refer to the links below:
http://www.azed.gov/standards-development-assessment/aims/support-materials/
https://www.ideal.azed.gov/p/aims 

There are some key factors which you will need to accomplish to ensure that all guidelines and requirements of the program are being met.

Documentation Requirements

To be prepared for a monitoring visit, please ensure that two key pieces of documents are organized and kept on file at the school/institution which is providing the tutoring.

Certificates of Supplemental Instruction are crucial to a tutoring initiative with any student. The certificates should be filled out  before tutoring begins to help set the standard of what is to be tutored, the time frame, and an attestation that the student has shown progress by an administrator for the institution once tutoring is finished. If at any time a student switches tutors or providers, the original Certificate must be kept on file and a new one must be created for the student and the new tutor.

To obtain any SAIS or AIMS information, please contact your school office or your districts SAIS technology coordinator. ADE does not provide any of that information.

Hours, Scheduling, and Payment

Each LEA has an allocated amount of tutoring hours they can use for each term. It is imperative that you keep accurate track of your hours with your coordinator or LEA program representative to ensure that your district does not go over its allocation. This is vital as your LEA will pay you for your time and ADE will reimburse your district for services rendered that are within the guidelines of the grant.

Logging Students and Sessions Online

All tracking and submission of tutoring hours are done online via a common login program entitled “State Tutor Fund”. Common Logon can be found on any page on the ADE website. It is located at the very top right of the main menu bar. If you do not have a Common Logon username/password, this can be created/reset and emailed to you after your coordinator has requested access for you via email to the statetutor@azed.gov inbox.

A quick example of entering a student/session follows
Picture Walkthrough

  1. Go to the ADE website at http://www.azed.gov
  2. Click on ‘Common Logon’
  3. Enter your username and password
  4. Select ‘State Tutor Fund’
  5. ‘Register a Student’/Students (student registration only needs to be done once per student)
  6. ‘Add a Session’ where you will enter in the date/time of session and student/students tutored at the session
  7. Once all sessions are done for a student or students go to ‘Student Progress’ and answer how/if each student showed improvement in the skill/concept that you identified in the Certificate of Supplemental Instruction (shown progress is only done once per student)

If you have difficulties with the site, you should contact State Tutoring or you can contact ADE Support Center to report outages.

Please note that once your account is activated online for tutoring, you may not transfer your account to another district, charter, or company during a grant period. You are also only allowed to have one account for tutoring.

Files & Documentation
Certificate of Supplemental Instruction
Sign-in Sheet Example
Tutor Logging System Picture Walkthrough
Tutor Verification Form