Published: May 16th, 2019

EXTERNAL PD OPPORTUNITY: College and Career Competency FREE Online Courses Available

Special Education Administrators, please see this flyer from our ADE/Secondary Transition team partners at the University of Kansas. This is the same content that is covered in the ESS College and Career Competency Team Training (CCCTT) capacity building series, but customized for individual participation. Please forward to middle school and high school staff – don’t miss out on this FREE professional development opportunity!

Learn more about the College and Career Competency Framework by visiting: www.cccframework.org.

Posted in Transition Training, Updates |
Published: May 8th, 2019

PS & MONITORING UPDATE: SY 2019-2020 Monitoring Guidesteps and Student File Forms Released

The Arizona Department of Education/Exceptional Student Services (ADE/ESS) is excited to announce the release of the SY 2019—2020 Monitoring Guidesteps and Student File form! This release is the earliest ESS has ever been able to provide this important resource to the field. We hope this helps all public education agencies (PEAs) in planning for the upcoming school year.

Each year, the ESS/Program Support and Monitoring (PSM) team reviews this document, along with findings of noncompliance and technical assistance provided to the field, to enhance the document and make it a better product for PEAs. An overview of this year’s enhancements is included below. As always, please contact your PEA’s assigned program specialist for any questions or assistance needed.


  • Cross-check for reporting in AZEDS re: eligibility and LRE
  • Collection of why progress reporting was called out, when called out
  • Frequency and duration for special education services
  • Progress monitoring for secondary transition services
Posted in Updates |
Published: May 8th, 2019

CONFERENCE UPDATE: Registration Open for 2019 Transition Conference & Directors’ Institute

Special Education Administrators,

The Arizona Department of Education, Exceptional Student Services is pleased to present the opening of registration for Arizona’s Annual Transition Conference, Building Success: One Transition at a Time, and the Arizona Directors’ Institute, Building Success: One Collaboration at a Time! New for 2019, these conferences are being held back-to-back from August 19 – 23 at the JW Marriott Phoenix Desert Ridge.

You will find information needed for both conferences, including registration, conference schedule overviews, and hotel room blocks.

Transition Conference webpage
Directors’ Institute webpage

Please email general questions to Aanya Rispoli.


Posted in Updates |
Published: May 8th, 2019

SURVEY NEED: Instructional Accommodations Survey Follow-Up

Special Education Administrators,

It’s been two years since ADE’s 2017 Instructional Accommodations Survey, a biennial inquiry that has informed ADE of accommodation trends since 2015. This information assists us in planning presentations and training for the field. We invite you and other personnel who provide instruction for students with disabilities to take a few minutes to respond to a follow-up survey.

ADE’s Assessment and ESS Sections are particularly interested in feedback on accommodations that provide access to grade level content aligned to Arizona’s English Language Art and Mathematics Standards (2016). In addition, your input on areas of interest for professional development will help inform us of current practices in the field and alert us to areas that we may consider for developing ADE supports for Statewide assessments addressed in the 5-Year Assessment Plan.

This survey is intended for both general education and special education teachers. Please forward the survey link and encourage your colleagues to respond to ensure a robust Statewide sample. The survey will close on June 1, 2019. We appreciate your feedback.

Posted in Updates |
Published: May 8th, 2019

EXTERNAL PD OPPORTUNITY: AZTAP Conference: Register now!

Special Education Administrators,

Greetings from the ESS/Assistive Technology team at the Arizona Department of Education! You and your school staff are invited to attend the 2019 Combined IHD/ AT Conference! The Conference also features Therese Willkomm at the AT Makers Pre-Conference Workshop.

Discounted rates are available for Arizona public and charter school employees.

Where: We-Ko-Pa Resort and Conference Center
When: July 14-16, 2019

Register before May 22 to get the early bird rate!

Posted in Updates |
Published: May 2nd, 2019

FISCAL UPDATE: CEIS Data Reporting Requirements

Special Education Administrators,

This past school year, Exceptional Student Services moved the reporting of students receiving Coordinated Early Intervening Services (CEIS) from Grants Management into AzEDS. CEIS are services provided to students in kindergarten through grade 12 who are not currently identified as needing special education or related services, but who need additional academic and behavioral supports to succeed in a general education environment. If your public education agency is utilizing IDEA Entitlement funds, you must report which students are receiving services pursuant to 34 CFR §300.226(d). This letter provides more information regarding this data submission.

Please email ESS Program Management for any questions or concerns.

Posted in Updates |
Published: May 2nd, 2019

DATA UPDATE: Teacher Attrition Survey Deadline Extended to May 17

Dear Special Education Administrators,

Thank you for your patience and persistence in submitting your PEA’s Teacher Attrition Survey data. As you know, this year the survey was rolled out at a new time and using a new application. ESS is happy to report that many directors found the process seamless and efficient and were able to submit their data in a timely manner without issue.

Despite testing the new system extensively prior to launch, several technical issues occurred and created difficulty for some who were attempting to submit data.

ESS has resolved these issues, re-opened the survey, and extended the deadline to May 17. If you were unable to submit your data previously, we hope that this extended period will allow ample opportunities to submit at your convenience. Thank you for your patience with this new process!

For questions regarding the Teacher Attrition Survey, please email Mary Keeney.

Posted in Updates |
Published: May 2nd, 2019

FISCAL INFO: IDEA Allocation Adjustments for FY19 New/Expanding Charter Requests

This memo includes information to reflect the recent allocation adjustments to your PEA’s FY19 IDEA Basic and IDEA Preschool grants. Your action is required to ensure that the application is submitted through the Grants Management Enterprise (GME) system to bring your remaining budget balance to $0.00.

PEAs that have already drawn down the full allocation of FY19 IDEA Basic or IDEA Preschool funds will receive a separate message in the History Log of the IDEA Consolidated – Entitlement funding application to reflect the amount that must be refunded to ADE. Instructions on how to remit payment will also be included in the History Log comment.

If there are any questions, please contact the ESS Program Management team at [email protected].

Posted in Updates |
Published: April 12th, 2019


Dear Special Educators and Administrators,

The ADE/ESS is pleased to announce that pre-registration for Teach Camp is now open!

Teach Camp is a year-long support system that includes face-to-face and online professional development specifically designed for beginning special educators.  The goal of Teach Camp is to increase retention of special educators by providing our newest special education teachers with the tools they need to survive and thrive during their first years in the classroom.

Teach Camp will launch this summer and is designed for special education teachers who will begin their first or second year of teaching in the fall of 2019. Recent graduates from traditional teacher preparation programs, alternative certified teachers, and veteran general education teachers transitioning to special education are all welcome.

The cost of participation in Teach Camp is $150 and includes a 2 ½-day summer “camp,” one-day sessions in the fall and spring, all training materials, including the book The Survival Guide for New Special Education Teachers, a one-year membership to the Council for Exceptional Children, and some meals. It does not include travel or lodging.

Seating is limited to 100 teachers per region. Teachers, districts, or schools may indicate interest in attending/sending staff to Teach Camp using link below until Monday, May 13.

Pre-register here.

After submitting your online pre-registration form, you will receive an e-mail confirmation that your request has been received. Pre-registration does not guarantee a seat at Teach Camp.

The ADE team will review all requests and respond to all schools/districts by Friday, May 17 with the number of seats available to each district/school. Educators/schools/districts must register all special education teachers for Teach Camp by June 21. We cannot guarantee all seats requested; however, we will be as equitable as possible with the process.

Please contact Mary Keeney ([email protected]) or Jay Johnson ([email protected]) with any questions about Teach Camp or the Pre-Registration Process.

Posted in Professional Learning and Sustainability, Training, Updates |
Published: April 8th, 2019

ESS Parent Survey – Tips to Increase Participation

Tips to Increase Participation

Use the ADEConnect ESS Parent Survey progress report tool to track survey completion by school site and student name.

  • Send staff a screen shot of the school-site tally. Teachers will be motivated to increase parental participation on their campus.
  • Study school-site rates to ensure the overall number of completed surveys represents district and school demographics.
  • Reach out to parents of students who haven’t completed the survey. Personal contact will make a difference.

For assistance contact: Becky Raabe, [email protected], or (928) 637-1871.

Posted in Parent Involvement Survey, Updates |