Data Management


Published: January 10th, 2019

DATA DEADLINE INFO: October 1 Enrollment Data Deadline

The October 1 Enrollment Data Deadline is 5:00 p.m. on February 15, 2019.

To ensure compliance with federal reporting and program requirements for Fiscal Year 2019, the Arizona Department of Education (ADE) is compiling data for students enrolled on October 1, 2018. Reports will be prepared using enrollment data that has been submitted by Arizona school districts, charter schools, and other public education agencies (PEAs) via their respective student information systems to ADE and that has Passed AzEDS Integrity.

The preliminary October 1 enrollment data deadline is January 15, 2019. Arizona school districts, charter schools, and other PEAs should have submitted most student level enrollment and program data by this time. The final October 1 enrollment data deadline is Friday, February 15, 2019. Between January 15 and February 15, PEAs are strongly encouraged to review and correct data submissions, using ADE program area staff for support.

Please read this letter for all of the information related to October 1 enrollment. Please direct questions to the associated contact in the letter.

Posted in Data Management, Updates |
Published: June 25th, 2018

Reminder: FY 2018 Annual SPED Data Collection

This is a friendly reminder that the FY 2018 Annual Data Collection (ADC) is currently underway. There are multiple due dates involved in this data collection requirement.

School level reports within the ESS Annual Data application must be finalized by 5:00 p.m. on Friday, July 13, 2018. As the system of record for FY 2018, AzEDS is the data source for Exiting data specific to students with disabilities between the ages of 14 through 21. Additionally, disciplinary incident data for students with disabilities is extracted from AzSAFE.

Agency level reports require data entry and these reports are due by the final submission due date. The final submission process will open on Wednesday, August 1, 2018 and on that day, a webinar that will present a walkthrough of this process will be offered.

ESS Data Management encourages PEAs to submit complete, accurate, and timely data. If you have already finalized the reports within the ESS Annual Data application, thank you!

To review the complete ADC timeline, please see the ESS Data Management FY 2018 Important Dates timeline.

Training Videos: All online training videos are now available, with the exception of Final Submission. Each of these training videos focuses on one report topic so individuals can pick and choose the relevant training videos that meets their needs.

If you have any questions, please direct them to [email protected].

Posted in Data Management |