On Thursday, May 21, 2015 the ESS Annual Special Education Data Collection application for FY 2015 will be available to public education agencies (PEAs) within ADEConnect.
The Annual Special Education Data Collection consists of the following sections: Exit, Discipline, Personnel, Teacher Attrition Rate Survey, Preschool Transition (if applicable), Parentally Placed Private School Students (if applicable), and Secure Care Survey (if applicable).
Please see attached alert for detailed information.
OSEP requires the Annual Special Education Data Collection information in order for Arizona to receive Part B IDEA funding. Therefore, failure to promptly submit your PEA’s data may cause an interruption of your federal funds and may also impact your PEA Determination.
May 21, 2014 ESS Annual Data online application opens
July 10, 2015 @ 5:00 PM Deadline for submitting discipline data to Az SAFE
August 5, 2015 Final Submit process begins within the Annual Special Education (SPED) Data Collection online application; manual corrections to special education discipline data can be made
August 21, 2015 Deadline for completing the Final Submit process and making any manual corrections to SPED discipline data; electronic signature due to ESS Data Management
Exit Data Extract from SAIS
The exit data report will be refreshed bi-weekly, based on the SAIS integrity processing schedule (available on IT Bulletin Board). All SPED exit data must be submitted by June 30, 2015. This data will be finalized after the FY15 Statewide Recalculation scheduled for July 16, 2015.
Discipline Data Extract from Az SAFE
The discipline report will be refreshed weekly, based on data extracted from Az SAFE. The extract is expected to be completed on Thursday mornings. All SPED discipline data must be submitted to Az SAFE by 5:00 PM on Friday, July 10, 2015. This data will be finalized prior to August 5, in preparation for the final submission process (see additional information below).
As the district of residence (DOR), PEAs that voucher preschool students to ASDB are responsible for reporting preschool transition data for their students. The home district receives the referral from AzEIP and is ultimately responsible for the IEPs of its students.
As in the past, ASDB will continue to report its personnel by FTE, respond to the Teacher Attrition Rate Survey, and report discipline (via Az SAFE) and exit data (via SAIS) for students to be extracted and reported out in the application.
The final submission process will commence on Wednesday, August 5, 2015, and electronic signatures are due to ADE/ESS by Friday, August 21, 2015. During this time period, PEAs will have the opportunity to complete any outstanding agency reports, review exit and discipline reports, proceed with the final submission process (which will allow PEAs to confirm the accuracy of their discipline report and elect to do manual corrections if necessary), and submit the required electronic signature. Note that the final submission process is currently undergoing revisions. The relevant technical assistance documents will be updated when finalized.
ADE/ESS is pleased to announce that training for this data collection requirement will be offered in June and July 2015 via webinars and brick and mortar workshops. Webinars provide the convenience of attending a training session right from your own desk. However, for participants who prefer in-person trainings, two regional workshops will also be offered.
New this year, separate webinars will be offered in late July that will cover the final submission process. These will be announced at a later date.
If you would like to attend one of the scheduled trainings, registration is required. Please review the attached schedule for dates, times, and descriptions of the various webinars and workshops, as well as registration information.
If you have any questions, please direct them to ESS Data Management at ESSDataMgmt@azed.gov.
General questions regarding Az SAFE can be directed to Barb Michlin, Az SAFE Coordinator in the School Safety and Prevention office at 602.364.2092 or firstname.lastname@example.org.