8/7/2014 – UPDATE: ESS Annual Data Final Submission Temporarily Paused

The ESS Annual Data application is expected to reopen on Thursday, August 7 at 12:00 P.M.

An issue with the final step of the Statewide SAIS Recalculation resulted in some integrity anomalies that impacted the last discipline data build completed on Friday evening (August 1). A fix for this issue is now underway, which will include a new discipline data extract as well as a new exiting data extract. This means that all public education agencies (PEAs), including those that have already completed the final submission process, should review their discipline and exit reports again to ensure accuracy.

• If your PEA has not yet completed the final submission, proceed as you would normally and make any necessary discipline corrections once the final submission has been initiated.
• If you are one of the 187 PEAs that has already completed the final submission process, you are encouraged to review your discipline data again. If you find any errors as a result of the new discipline build, you may contact ESS Data Management to request a “reset” of your ESS Annual Data application. Doing this will change your status to “Data Entered – Final Submit Required” and you can then proceed through the final submission steps and revise discipline data as needed. If is determined that no discipline corrections are necessary and the data can remain as is, no action is needed.

If any errors are found with your exiting data, please let us know as soon as possible. There is a separate process for these corrections that is handled outside of the ESS Annual Data application.

We applaud those of you who worked quickly to complete the final submission process and sincerely apologize for any inconvenience this may cause. ESS is focused on collecting and submitting accurate and valid data and re-running the discipline and exit data extracts is necessary to ensure Arizona’s special education data is error-free.

Thank you for your continued efforts, please let us know if we can assist you.

ESS Data Management
Arizona Department of Education
Exceptional Student Services
ESSDataMgmt@azed.gov