01/03/2013 – October 1 SPED Census Reconciliation due Friday, January 11, 2013 at 5:00 P.M.

The Census Reconciliation deadline is January 11, 2013. The purpose of this deadline is to ensure any and all corrections to previous SPED participation uploads are submitted for reconciliation of the October 1 SPED count in SAIS.

Please do not delay in uploading your SPED participation data to SAIS and monitoring your SPED07 report to ensure the accuracy of your October 1, 2012 SPED census count. Failure to successfully upload special education data into SAIS that is consistent with the count identified in the verification letter will impact PEA Determinations. In order to be considered reconciled, both the 3-21 year-old count as well as the 3-5 year-old count must match.

To reconcile the SPED07 data extracted from SAIS using the October 1 SPED Integrity rules, the student(s)’ special education participation records must pass October 1 SPED Integrity and meet the October 1 SPED census criteria. The October 1 SPED census criteria include SPED service on or over the child count date, age validation, accurate FPNI reporting, and accurate SPED school concurrency reporting.

PLEASE NOTE: It is important to check the SPED07 report after every integrity processing – even if your SPED07 numbers reconcile with your numbers on the verification letter prior to the due date. It is possible that any changes uploaded/made in SAIS prior to the deadline could impact reconciliation. The data residing in SAIS on January 11, 2013 at 5:00 p.m. is the data that will determine reconciliation status.

An alert was previously sent to the ESS Data Management list serv announcing the estimated SPED07 processing schedule.  It is attached for your convenience.

Please contact us if you have any questions.