08/06/2012 – ESS Annual Data Final Submit is Open

All public education agencies (PEAs) may now complete the final submission process within the ESS Annual Data application. Signature forms are due to ESS Data Management by August 17, 2012. Forms may be faxed to (602) 364-1999. OSEP requires the Annual Special Education Data Collection information in order for Arizona to receive Part B IDEA funding. Therefore, failure to promptly submit your PEA’s data may cause an interruption of your federal funds and may also impact your PEA Determination.

Discipline Data Reporting

The discipline data correction period within the ESS Annual Data online application is allowed from August 6 through August 17, 2012. A process for manual data revision is available within the application:

  • Between August 6 and August 17, 2012, PEAs should review the special education discipline data in the Discipline section (found within the ESS Annual Data application) for accuracy and validity before completing the Final Submit.
  • During Final Submit, the application allows PEAs to verify that their special education discipline data is accurate and valid. It also displays any schools that have not reported special education discipline data and asks PEAs to confirm zero data for these schools.
  • If the PEA indicates that the special education discipline data is generally inaccurate / invalid or that the zero count is incorrect for a particular school, the application automatically activates the Discipline section for manual revision. There is no need to request permission to revise.
  • During revision, all consistency rules for special education discipline data entry apply. Final Submit does not become available again until the revised data is valid according to the rules that are covered in Annual Special Education Data Collection trainings and guidance documents found within the application.

Questions regarding the final submission process can be directed to ESS Data Management at essdatamgmt@azed.gov.