Receiving federal grant monies entails both programmatic and financial duties, which include proper programming and expenditure of monies, goals achievement, and related reporting. Information related to the four key areas addressed during the Fiscal & Programmatic Monitoring are Time and Effort reporting, Expenditure Compliance, Fixed Asset Compliance, Grants Management Compliance, and review of the annual Programmatic Report.
RTTT Fiscal & Programmatic Monitoring Templates
- Year 2 (2012-2013) Annual Programmatic Report, due 11/13/2013
- Year 3 (2013-2014) First 6-Month Progress Report, due 1/30/2014
- Year 3 (2013-2014) Second 6-Month Progress Report, due 6/30/2014
- RTTT Subrecipient Monitoring Plan
- What to Expect from Monitoring / Audit
- Audit Supporting Documentation Memo
- Semi-Annual Time and Effort Example
- Monthly Log Time and Effort Example .xls
- Time and Effort Checklist
- Sample Time and Effort Policy
- State Rules for Appealing Audits
- Corrective Action Plan Development (CAP) FAQs | Coversheet for CAP
Fill out the Audit Questionnaire below and be aware of the deadline provided by your auditors (See Resources for what reports to run)
- ADE Audit Questionnaire .docx
- Put all required documentation into a compressed (Zip) file
- Make sure to include the correct Expenditure Detail & Annual Programmatic Reports
- Email Questionnaire and compressed file to: firstname.lastname@example.org by the deadline with the monitored District/Charter in the subject line
- Auditors will review the documentation and, if needed, follow up with questions and possibly further requests for documentation
- Your assigned auditor will make a sample of items that were purchased with grant monies and back up documentation will need to be provided for specifics on what will be required. This information can be put into a compressed file and emailed to email@example.com.
- Your auditors may request further information.
Resource: Audit Supporting Documentation Memo
Auditors will work with the LEA to schedule an on-site review to resolve concerns. After all stages are complete, the LEA will receive a Final Decision Letter that will provide the results and/or findings from the audit.