Fiscal & Programmatic Monitoring

Receiving federal grant monies entails both programmatic and financial duties, which include proper programming and expenditure of monies, goals achievement, and related reporting. Information related to the four key areas addressed during the Fiscal & Programmatic Monitoring are Time and Effort reporting, Expenditure Compliance, Fixed Asset Compliance, Grants Management Compliance, and review of the annual Programmatic Report.

Agua Fria Union High School District
Gilbert Unified District
Alhambra Elementary District Heritage Elementary District
Amphitheater Unified District Hyder Elementary District
Antelope Union High School District Isaac Elementary District
Balsz Elementary District Lake Havasu Unified District
Buckeye Elementary District Luz Academy of Tucson, Inc
Center for Academic Success Marana Unified District
Creighton Elementary District Mesa Unified District
Deer Valley Unified District Mohave Valley Elementary District
Douglas Unified District Mohawk Valley Elementary District
El Centro for the Study of Primary and Secondary Education, Inc. Murphy Elementary District
Espiritu Community Development Corporation Paragon Management
Flagstaff Junior Academy Phoenix Union High School District
Flagstaff Unified District Sierra Vista Unified District
Flowing Wells Unified District Wellton Elementary District
Gadsden Elementary District Wilson Elementary

RTTT Fiscal & Programmatic Monitoring Templates

Charters are now able to follow OMB Circular A-87 regarding
Time and Effort.

See EX-56 Time and Effort

OMB Circular A-122 (non profit organizations)
OMB Circular No. A-87 (State, Local and Indian Tribal Governments)


Fill out the Audit Questionnaire below and be aware of the deadline provided by your auditors (See Resources for what reports to run)

  1. RTTT ADE Audit Questionnaire .doc
  2. Payroll Checklist
  3. Non-Payroll Checklist
  4. Put all required documentation into a compressed (Zip) file
  5. Make sure to include the correct Expenditure Detail & Annual Programmatic Reports
  6. Email Questionnaire and compressed file to: by the deadline with the monitored District/Charter in the subject line
  7. Auditors will review the documentation and, if needed, follow up with questions and possibly further requests for documentation.
  1. Your assigned auditor will make a sample of items that were purchased with grant monies and back up documentation will need to be provided for specifics on what will be required. This information can be put into a compressed file and emailed to
  2. Your auditors may request further information.
    Resource: Audit Supporting Documentation Memo

Auditors will work with the LEA to schedule an on-site review to resolve concerns. After all stages are complete, the LEA will receive a Final Decision Letter that will provide the results and/or findings from the audit.

We’re here to help guide you through this process. Contact us at:, or

Gary R. Holland, MBA, Grants Support Director, Tel: (602) 364-3518

Sandra Skelton, Project Program Specialist II, Tel: (602) 542-4234