If AELAS was a blockbuster movie, AzEDS would be the executive producer.
Of all of the AELAS’ initiatives, AzEDS is the one that few know about, but makes the magic happen. Although AzEDS may be unrecognizable to the public, it ensures that everything the public does see runs smoothly. Moreover, AzEDS will save administrative staffs untold hours and dollars they already spend compiling and submitting data.
On Thursday, the Arizona Department of Education made a huge leap forward when Tyler Technologies became the first vendor to certify with AzEDS. In order to certify, a vendor undergoes a six-hour process of testing, four hours of which occur on the first day.
“They had everything ready for us,” ADE Business Analyst Rose Whelihan said. “Their system has to be mapped, as well as have the capability for all their data to be submitted. The process was extremely smooth.”
This story began on October 19, 2012, when the Arizona Data Governance Commission directed ADE to immediately implement the Ed-Fi data model and Common Education Data Standards (CEDS) data standards. All education data systems must adopt these standards in order to send or receive data from ADE systems.
By standardizing and streamlining the collection and reporting of critical information based on CEDS and the Ed-Fi structure, AzEDS helps educators concentrate on teaching and students to focus on learning. AzEDS is the data standard for this system, a common language and processes to simplify the exchange of data between LEAs and their state agencies.
Every school in Arizona is required to track and report hundreds of pieces of information every week, requiring countless hours of work and an ever-increasing financial burden. AzEDS automates the majority of the reporting without compromising privacy or reducing LEA control over student data.
Besides streamlining communication, AzEDS will also enable new Arizona Dashboards (AZDash) to offer near real-time student data. This allows educators to make instantaneous decisions within the classroom.
Finally, it is also critical for LEAs to partner with a vendor that has been certified as AzEDS compliant in order to receive state aid for the upcoming school year. Vendors currently have until July 1, 2015 to complete the certification process.
Having just started developing AzEDS in FY2013, ADE already has one vendor certified and is currently working with the second. Stay tuned for more information on that development this week.