How to Appy for SFSP – Seamless

Only schools or school food authorities (SFAs) who operate the NSLP may apply as a seamless sponsor.

Who must attend Training?

Representatives of the school are encouraged to attend training for Seamless SFSP. For Summer 2017, training is scheduled on February 14 and 15, 2017 for all school sponsors.  Both days will be held at the Mesa Convention Center, 263 N. Center Street, Mesa, Arizona 85201.

MAKE-UP TRAINING:

If you missed the SFSP Summit, a make up training is scheduled for March 27 from 9:00am-5:00pm at 3300 N. Central Avenue, Phoenix, AZ. Please register at ADE Connect. Refer to the attached document if you need to create an ADE Connect account prior to registering for the event.

Proceed to Step 2

Identify Possible Sites and Determine Eligibility

    1. Read the How to Determine Area Eligibility instructions
    2. Identify potential site locations
    3. Determine eligibility of each site location using the resources below:
      1. Look up School Boundaries: Arizona Hometown Locator
      2. Determine School Data Percentages: Free/Reduced Percentage Report
      3. Census Mappers: USDA Data Mapper

Proceed to Step 3

SFSP 2017 APPLICATION PROCESS

NOTE: DO NOT MAIL OR DELIVER APPLICATIONS

TO APPLY FOR SFSP:  All electronic and hard copy documents must be completed and submitted to [email protected] for approval prior to applying online. It is essential that contact information such as email addresses for the responsible principles are active and correct. You are not eligible to claim meals until approved in the CNP Web.

Please follow the directions below to expedite the processing of your applications. We can only accept pdf, Word and Excel files. Incomplete or improperly submitted applications will be returned and will delay approval.

  1. Click on this link for the Seamless Schools Checklist.
  2. You will access fillable pdf, Word and Excel documents through the hyperlinks on the checklist.
  3. Save the documents to your personal computer or a flash drive before you complete them.
  4. Number and name each document as it appears on the checklist followed by your organization’s name. For example:01. SFSP Application Checklist-ADE Health and Nutrition. Please use double digit numbers. Do not use special characters when naming documents (you may use only periods and dashes).
  5. As you complete or gather each item on the checklist, check it off on the checklist.
  6. Ensure all electronic signatures belong to an authorized signer listed on the Permanent Agreement.
  7. Once everything is complete, you will compose and send an email to [email protected] with the required pdf, Word or Excel documents attached. Each document should be saved separately and not combined with any other document. Depending on the number and size of your documents, you may need to send more than one email.
  8. Include the name of the organization in the subject line of the emails(s) or your documents will not be identifiable.
  9. Indicate how many emails you sent to [email protected] in the text of your final email.
  10. Retain a copy of all submitted documents on site.

HARD COPY DOCUMENTS: If you are either new to SFSP or have changes in your authorized signers, you will need to mail two (2) complete original signed Agreement and Conditions-Seamless Summer Feeding Option for NSLP Sponsors to:

SFSP 2017 Application
Arizona Department of Education
1535 W. Jefferson St, BIN 7
Phoenix, AZ 85007

Once ADE receives, reviews and approves the application packet you submitted to [email protected], your SFSP Specialist will contact you to submit your online site and sponsor applications via the CNP Web Program. Once approved, the CNP Web Program will send you a confirmation email. You are only eligible to claim meals after your online application has been approved and ADE has a signed agreement on file.

If you need assistance submitting your applications or claims on the CNP Web, please refer to these two resources: CNP Web Online Training video and the SFSP Web User Guide.

APPLICATION DEADLINES:  Email applications to [email protected] no later than*:

    • March 20, 2017: Application deadline for school sponsors
    • March 27, 2017: Application deadline for non-school sponsors (private non-profit organizations, government entities, etc.)

*These deadlines help ensure your application is approved in time to receive USDA Foods distributions and begin SFSP operations on time. 7 CFR 225.6(b) prohibits ADE from accepting applications after June 15.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc), should contact the agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a Program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaintfilingcust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all the information requested in the form. To request a copy of the complaint form, call (866)632-9992. Submit your completed form or letter to USDA by:

(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue
Washington, D.C. 20250-9410

(2) fax: (202)690-7442; or

(3) email: [email protected]

This institution is an equal opportunity provider.