FY 15 School Safety Competitive Grant – Notice

A Note on the FY 15 School Safety Program Competitive Application

 The FY 15 School Safety Program Competitive Application is the last new grant application that will appear on the current Grants Management Enterprise (GME) system. Because of this, you will notice some discrepancies or fields that may look incorrect, but will not impact the submittal and review of your application. Please note the following two items on your application.

 1)  Under the “Application Contact” page, you will see that the begin/end dates in the application read 7/1/2013 – 6/30/14.  This cannot be changed. DO NOT alter these dates. Your application will be processed and ADE staff are aware that these applications are for projects beginning 7/1/2014 and ending 6/30/15.  This will be changed for successful applicants.

2)  In the “Payment Schedule” page, this too cannot be altered to reflect a true schedule of July – June payments.  We recommend that applicants put their entire project amount in the month of June only.  This will be changed for successful applicants.  

 We apologize for any confusion this may cause applicants, but this is completely a function of the current system being decommissioned after July 1 of this year.  There is no way to change these issues at this point, but neither of these should hinder your ability to successfully submit an application and have it evaluated.

 Should you have any technical issues submitting an application or errors in submitting, please contact (602) 542-3901 to reach a member of the Grants Management Team who can assist you.

Possibility of Federal Government Partial Shutdown – Notice to ADE Grantees

ADE has been in communication with the U.S. Department of Education regarding education grant funding should a partial shutdown of Federal operations occur next week. While we hope to avoid any interruptions, it may be the case that ADE would be unable to draw down cash from the Federal government to process any new payment requests that are received during the shutdown.

ADE encourages its grantees to submit payment requests as they normally would and does not believe it is necessary to draw down excess cash in anticipation of a possible shutdown. ADE is working diligently to approve and process any outstanding payment requests that have been received and does not anticipate any delay in disbursing funds to grantees.

As always, grantees are allowed to request federal grant funds to reimburse for expenses already incurred or for expenses that will be realized in the forthcoming 10-15 days, and that procedure should alleviate any issues during a brief Federal shutdown.

Should a partial shutdown impede our ability to disburse funds to grantees, we will communicate with all grantees immediately. Should you have any questions about the status of payment requests or forthcoming payment requests, please contact the Grants Management Division at (602) 542-3695 or [email protected].

For those LEAs who receive Federal funds directly such as Impact Aid or REAP funds, we encourage you to contact your program office at U.S. Department of Education for more information on how any of these scenarios may impact your funds.