General Statement of Assurance GSA is now available for 2017!

GSAs are due 5/15/2016 to Grants Management at [email protected]

Instructions for Submitting a GSA to Grants Management:

• Completed copies must be scanned and emailed to [email protected]. No paper copies will be accepted.
• Original must be retained by the Entity
• All sections MUST be completed and initialed in order to be processed for the fiscal year
• Copy of SAM.gov core data page printout must accompany (Legal Name, DUNS, address, valid expiration date, legal name and congressional district)
  • SAM Core Data Print Instructions

LEA Checklist (NOT Required)

• Grants Management has put together a checklist to assist you in being successful when completing your 2017 GSA.  Please click here to download a copy.  Please note this checklist should NOT be attached to the GSA and is only for your assistance.

As a reminder, Grants Management does not maintain user access within GME. Each entity is responsible for auditing their own access and granting appropriate access to users.  Grants Management recommends that an audit of access be done at least once a quarter to ensure those that have access are authorized to have it.  It is further recommended that each entity have at least two user access administrators in the Grants Management Enterprise System (GME).

Please let us know if you have any questions.

Grants Management

602 542-3901

For technical assistance issued by the U.S. Department of Education on the new Uniform Guidance on –

• Regulations,
• OMB-Developed Training Resources,
• ED-Specific Crosswalks,
• Additional Resources, and
• ED-Developed Training and Resources,

Please go to our Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards webpage.

Please update your entity’s official operating procedures.  Searches for debarred vendors can no longer be done through EPLS (www.epls.gov).  Please go to Sam.gov > Search Records > Advanced Search – Exclusion.  For additional guidance, please visit the procurement section of our Fiscal Guidance webpage where an example by Denver Public Schools is provided.

Beginning October 2014, the following will only be accepted in electronic format. ADE will no longer accept hard copies.

• Audit reports (Financial Statement report /Comprehensive Annual Financial Report (CAFR)) ,
• USFR Compliance Questionaires, and
• Single Audit Reporting Packages

Please submit the above referenced items to [email protected].  For more information, please visit our Independent Audits webpage.

To reduce the administrative burden on LEAs, Audit Evaluation Forms are not being collected by the Arizona Department of Education. Audit Evaluation Forms need not be submitted to either the Grants Management Division or the Audit Unit.

If you have further questions, please e-mail us at [email protected].

Please be advised that the current GME system does not support Version 10 of Internet Explorer (IE).  We have found that users that have upgraded to this version of the browser are not able to save amendment and application data.  The system continues to support Version 8 IE.  The new GME system will however support newer versions, like 10, of IE within the coming fiscal year. 

If you are having issues with your amendments, applications or completion reports saving, review the version of IE you are using.  If you are still having issues please feel free to contact Sarah Hendrix, 602 542-4494 or Sarah Heikkila 602 542-4339 for assistance.

Just as a reminder, the current GME system still only supports IE.

The deadline for the FY2014 General Statement of Assurance is May 17, 2013.

The form can be obtained on the Grants Management website under GSA > General Statement of Assurance.

• FY 2014 GSA Form
• FY 2014 GSA Memorandum

Should you have any questions or issues with the form, please contact us by email or phone.

• Stephanie Long, (602) 542-3695, [email protected]
• Stephanie Ferguson, (602) 542-3470, [email protected]

In an effort to provide further guidance around implementation of Arizona’s Common Core Standards, ADE has created several guidance documents related to potential uses of both federal and state funds. These documents provide general guidance and guidance on activities specific to several funds.

An overview is posted here.

Update:
ADE’s Grants Management team is interested in your thoughts on the Common Core Standards funding guidance provided on our site. A webpage has been created to capture your feedback here. We appreciate your time and assistance.

ADE Grants Management has received questions concerning the CCR registration.  The System for Award Management or SAM has complied a list of questions and answers.  We have posted it here, but the SAM website will be your best guide for answers.  We regret that we cannot assist with the actual CCR process, however, the SAM site does provide a number for technical and customer service question. 

Thank you,

ADE Grants Management

We have updated the Grants Management Handbook!

The handbook now includes:

• Step by Step instructions for working within Grants Management Enterprise (GME)
• New Payment System Instructions
• Information about Holds
• Information about Applications, Amendments, and Completions reports

View the handbook here.