Return of Funds

The following information is for LEAs returning monies back to the Arizona Department of Education (ADE) for grant awards and other expenditures such as conferences and fees. If you have any questions, please feel free to contact Grants Management or Accounts Receivable.


Before sending monies back to the ADE, please ensure that you have included all of the following:

  1. Return of Monies Form. The form must be downloaded, completed, and submitted to ADE when monies are being returned.
  2. Check. Ensure that the check warrant number and the total check amount are entered on “Return of Monies Form” completely and accurately.
  3. Copies of invoices or copies of completion report receipts.
    • Copies of invoices: Copies of invoices are if you are returning monies not related to grant awards. (i.e. conferences, training, or registration fees)
    • Copies of completion report receipts: Copies of completion report receipts are if you are returning monies related to grant awards (state and/or federal).


  • Click here to download a blank form.
  • Click here to download a sample.