To: All charter holders and charter operators
Budget worksheets and forms for charters will be issued early next week. Worksheets have been modified to assist in calculating adjustments.
Beginning with fiscal year 2015-2016, A.R.S §15-185, as amended by Laws 2015, Chapter 15, Section 1, phases out small school weight eligibility for associated state sponsored charter schools over a three year period when the combined student count for kindergarten through 8th grade or the combined student count for 9th grade through 12th grade exceeds 600. More detailed information is provided in the attached document.
All charter holders are required to submit a “Charter Small School Weight FY16 Statement of Assurance” in order to properly implement this new language no later than June 15, 2015 (link below).
Eligibility for small school weights remain only when a charter holder, with no association to another charter holder, holds a single charter and student counts for this charter for kindergarten through 8th grade or student counts for 9th grade through 12th grade are less than 600.
In the scenario where a single charter holder has multiple charters and the combined student count for kindergarten through 8th grade or the combined student count for 9th grade through 12th grade are less than 600, the enacted amendments eliminate eligibility on July 1, 2015, with no phase down. The Department of Education intends to seek amendment to legislation during the next regular session, which would provide a phase down in this scenario. However, until this is passed by the legislature and signed by the Governor, funding will be based on student count weights of 1.158 for kindergarten and grades 1 through 8 and 1.268 for grades 9 through 12.
In order to insure that payments of state aid comply with new legislation and to prevent over-payments which would result in reductions to subsequent payments, charters for which a “Charter Small School Weight FY16 Statement of Assurance” has not been completed by June 15, 2015, will be funded based on student count weights of 1.158 for kindergarten and grades 1-8 and 1.268 for grades 9-12 until the statement of assurance has been submitted.
If the statement of assurance is submitted after fiscal year 2015-2016 state aid payments have be made, adjustments to subsequent payments will be made based on submitted statement .
The statement of assurance must be completed by the charter holder or an authorized person. The statement of assurance is available at: http://www.azed.gov/policy/2015/04/23/charter-small-school-weight-fy16-statement-of-assurance/#gf_4
Please contact ADE’s School Finance Division if you have any questions.
The School Finance Contact Information
Main line: (602) 542-5695