February Monthly Processing Deadline, Automated

Planning for this month’s statewide processing of Integrity and Aggregation, ADE is automating the deadline on transaction file submittal.

“SAIS Upload will be turned off at 5 PM Tuesday 2/2/2016 to speed up the Integrity process. Attempts to upload after 5 PM will result in a 403 error. SAIS upload is expected to be off for 48+ hours. Next communication update will be provided by Thursday close of business.”

Status can be found on the IT Bulletin Board.

 

Assignment Changes in LEA Account Analyst List

The Account Analyst assigned to your LEA may have changed. The updated list can be found here:

http://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Call your Account Analyst with any concerns. If your issue is urgent, you can call the main School Finance line at 602-542-5695 or email [email protected].

Fiscal Year 2015 Superintendent Annual Financial Report has been posted

The Fiscal Year 2015 Superintendent Annual Financial Report (SAFR) was posted on January 15, 2016.

http://www.azed.gov/finance/files/2016/01/safr2015.zip

SAFR digital data (Microsoft Access 2000 format) for Fiscal Years 2006 through 2015 is available for download at SAFR Database FY 2006-2015.

January FY 2016 BUDG25 Reports Available (includes FY2015 Over Expenditures)

The budget report includes values from the January 2016 APOR55-1, any FY 2016 budget revisions successfully uploaded and processed as of January 1st, and for the first time in FY2016 — any over expenditure amounts from the FY 2015 BUDG75 reports. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to [email protected]

Thank you.

 

Attention Districts: Current Year Funding Implementation, Impact and Concerns

School District Superintendents and Business Managers,

Please find attached ADE’s plans for implementation of current year funding, which is legislated to begin July 1, 2016.  Also included are agency concerns related to current year funding and a projected fiscal impact on state aid and budget capacity.   Both reports are based on fiscal year 2015.

Current Year Funding Impact Summary Final

CY Funding Projection Comparison 2015-12-15 B

CY Funding Projection ADM History 2015-12-15 C

Two reports are included.

  • The first report compares the equalization base  as would be calculated on the APOR55-1 and the equalization assistance as would also be calculated on the APOR55-1.  Each comparison includes an amount based on prior year funding, current year funding, and the variance.
  • The second report provides each school districts ADM for fiscal years 2013 through 2015.  Please see the narrative portion of the report for information about how the calculations and data was used.

Please send all questions and comments to [email protected].

EX-1, Excused Absences Guidelines have been revised

Please review the revisions on the Excused Absences Guidelines. They are located under Guidelines > EX-1 Excused Absences.

If you have any questions regarding these guidelines, please contact your Account Analyst.

FY 2016 December BUDG25 Reports Are Posted

The FY 2016 December BUDG25 reports are posted.

The updated budget reports include values from the FY 2015 BUDG75 reports, as posted on 11/9/2015, with the exception of any FY 2015 over expenditures. Any FY 2015 over expenditure amounts will be included on the January FY 2016 BUDG25 report.

To download and review a specific entity’s budget reports, make the district name selection after clicking here.

Thank you.

 

SAIS – AZEDs – IMPORTANT READ

Two emails were sent to the LEAs from Mark Masterson, ADE’s Chief Information Officer. http://www.azed.gov/information-technology/status/    One email was sent last night and the other this morning. The emails are also listed below:

Sent last night:

Dear Entity Administrator,

In the process of transitioning your LEA from SAIS to AzEDS, we have encountered a significant technical impediment. As you have been made aware, after submitting to AzEDS your data is being validated and passed to SAIS for processing. Although AzEDS is continuing to operate consistently, limitations that have existed for over 10 years with SAIS has caused that processing to come to a virtual standstill.

The issue stems from an overloaded SAIS table, which our engineers have identified as the source of the problem. Currently, our IT team is busy crafting alternative solutions so that you will see your data in SAIS as soon as possible. In the interim, our promise to you is that we will provide you with three updates a day (morning, noon and afternoon) until this issue has been resolved.

Please feel free to call me at 602-542-3542 or email me at [email protected] with any questions or concerns. We are doing everything we can to ensure this does not happen again.

I deeply apologize for this inconvenience.

Sent this morning:

Good morning LEAs,

As of 6 a.m. this morning, SAIS processed all files that were submitted on December 2, 2015.   Currently, SAIS is working at a rate of 50 minutes to an hour per file.  As for AzEDS submitters, we turned off the AzEDS-to-SAIS process last night, ensuring all other records were cleared through SAIS.   We will process all AzEDS files through SAIS (files submitted between December 1, 2015 at midnight through December 2, 2015 at 11:59 p.m. by this evening).

Please remember that processing through SAIS generates errors if your data is not correct.  Please look at your SDDI reports under SAIS reporting to validate any errors that you might have received. With SAIS being the system of record this year, AzEDS reports are secondary.

We will run Integrity, aggregation and EOM off this SAIS data on Thursday, December 3, 2015.   It will encompass all files submitted through December 2, 2015.

Our engineers are still working ardently to resolve processing time issues. We will update you this afternoon of our progress.

 

FY2016 JTED Soft Capital

Pursuant to Laws 2015, Chapter 8, Section 34:

The department of education shall distribute the appropriated amount to joint technical education districts with fewer than two thousand average daily membership pupils for soft capital and equipment expenses.  The appropriated amount shall be allocated on a pro rata basis based on the average daily membership of eligible joint technical education districts.

FY16 Soft Capital for JTED Distributions

15-915 Guidelines Revised

Please review the revisions on the 15-915 guidelines. They are located under Knowledge Center\How to Open a 915 Data Correction.   If you have any questions regarding these guidelines, please contact your Account Analyst.