FY 2017 Recalc is Complete!

The FY2017 statewide recalculation of ADM is complete.

The AzEDS reports are available as well as the ADM Student Counts Reports are now available here: http://www.ade.az.gov/Districts/EntitySelection.asp

Student Count Reports include the ADMS46-1, and the SPED28-1 and ELLS28-1 reports.

FY2017 915 Requests

The 915 process for FY 2017 requires administrative tools which are currently under development by the AzEDS Team. School Finance anticipates being able to open a 915 window during the second quarter of FY 2018.


Any 915 request  for FY 2017 received will be placed on hold until the needed tools are complete. Requests for FY 2016 or FY 2015 915s can be processed after the statewide recalculation for FY 2017 is complete.

Charter Estimates Window Now Open

Charter Estimated Counts is now open for all active charter holders to submit new or revised estimates of their ADM (Average Daily Membership) for FY2018 and will close on August 14, 2017 at 4:30 p.m.

The data within Estimated Counts on August 14, 2017 will be used as the basis for the September 1, 2017 state aid disbursement.

Please see the table below submission and payment dates:

For Payment Date: Estimated Counts Submission OPEN DATE Estimated Counts Submission DEADLINE (by 4:30 p.m.)
September 1, 2017 July 25, 2017 August 14, 2017


Please see Memo 17-055 for submission instructions and more detail.

If you have questions regarding the submissions, please the Account Analyst Team at [email protected].

FY2018 Charter Additional Assistance Reductions

The FY2018 Charter Additional Assistance (CAA) Reductions have been calculated; a list of these reductions may be seen below.

FY18 CAA Reductions

FY2018 District Additional Assistance (DAA) Reductions

The FY2018 District Additional Assistance (DAA) Reductions have been calculated; a list of these reductions may be seen below.

FY18 DAA Reductions

Reminder: Charter Estimated Counts Deadline is 7/14/17

The first payment for Fiscal Year 2018 is expected August 1. The first payment for charter districts will be based on Charter Estimated Counts. Please confirm your charter district has submitted the necessary data.

The deadline for Charter Estimated Counts is coming on Friday, July 14th. You can access the application via Common Logon.

Before the payment is processed, your LEA must also have their Calendar submitted. The deadline for LEA Calendar has passed. You can access the application via ADEConnect.

Final FY 2017 BUDG25 Reports have been posted

The final BUDG25 Reports for FY2017 have been posted. The reports are based on the APOR 55-1 with an Apportionment Date of 06/30/2017.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Reminder: only the most recent BUDG25 is posted. If you would like to save each month’s BUDG25 — do it before the next month’s report is posted.

Please email the budget team with any budget-related questions or concerns at [email protected]

Thank you.

FY2017 Prop 123 Payment 2

FY2017 Prop 123 Payment 2 has been calculated and distribution should be the second week of July. Payment 2 amounts can be seen in the attachment below. Districts are listed by county, and Charters follow alphabetically.

FY17 Prop 123 Payment 2 Amounts

FY 2018 Monthly Payment and AzEDS Processing Schedules

FY 2018 Monthly Payment Processing Schedule

Every month ADE uses student data submitted by LEAs to calculate Average Daily Membership (ADM) to use as a basis for state aid funding. LEAs submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment.

Data Capture Deadline, 5 p.m. To be considered for:
September 5, 2017 Payment on October 2, 2017
October 3, 2017 Payment on November 1, 2017
November 7, 2017 Payment on December 1, 2017
December 5, 2017 Payment on January 2, 2018
January 2, 2018 Payment on February 1, 2018
February 6, 2018 Payment on March 1, 2018
March 6, 2018 Payment on April 2, 2018
April 3, 2018 Payment on May 1, 2018
May 1, 2018 Payment on June 1, 2018
June 5, 2018 Payment on June 29, 2018

Click thumbnail for calendar summary view.

AzEDS Processing Schedule

Please note that regardless of the monthly payment processing schedule, current year integrity will run at least five days per week. Integrity is scheduled every weeknight and will at least include data submitted to AzEDS up until 5 p.m. ACE is scheduled to run immediately after Integrity each run.


First Payments for Fiscal Year 2018

The first two payments of the year will not be calculated using AzEDS ACE results. The August 1, 2017 and September 1, 2017 payments will be based on Charter Estimated Counts for charter districts and FY 2017 ACE results for school districts.


FY 2018 Year End Recalculation Schedule

All LEA Submission Deadline July 13, 2018 @ 5 p.m.
Recalculation July 13-14



FY2017 Rollover Payback Amounts

A system error is currently preventing School Finance from generating and posting APOR reports for the FY2017 Rollover Payback. County Treasurers and LEAs may reference the spreadsheet below for FY2017 Rollover Payback Amounts per district.

FY2017 Rollover Payback Amounts