Hot Topics

Published: November 14th, 2017

FY2018 BUDG25 Verification Letters & November BUDG25 Reports Posted

Originally published on 10/26/2017 In accordance with A.R.S. §15-905(E), the FY 2018 BUDG25 Budget Verification Letters have been posted to each applicable district budgets homepage of the ADE School Finance website.

The November 2018 report has also been posted. To download and review a specific district from the ADE School Finance website, please click here.

FY2018 ADM was used for the reports. A matching APOR 55-1 will be posted on Monday 10/30/2018

For more details on these reports, please read the following Hot Topic:

As a reminder, if a district is exceeding its ADE calculated limit for M&O exclusively due to the K3 Reading Add-On Funding not being calculated in the district’s RCL on the APOR 55-1 (Apportionment date of 11/1/2017), a December 15th budget revision for M&O will not be required.

Please email any budget questions or concerns to the School Finance budget team at [email protected] .

Thank you!

Posted in Budget Hot Topics, Hot Topics |
Published: November 13th, 2017

Report of Special Election Results

Districts are required to report Special Election results, whether passed or failed, to the Arizona Department of Education, School Finance, within 15 days of the election. Districts will complete a Report of Special Election Results form, and once accurately completed, email the form to the School Finance Budget Team ([email protected]).

The fillable form may not function correctly in the browser view.  To maintain the form’s fillable functionality, right click on the link (Report of Special Election Results), and download/save the form to the chosen workspace. Please rename the form to include the district’s name before emailing the form as an attachment to the budget team.

Thank you.

Posted in Hot Topics |
Published: November 9th, 2017

December FY2018 Budget Revision Guidance

WHAT: Districts required to submit a December budget revision can now upload the required Hearing Notification and Revision Budget Summary through ADE common logon, and post a link on the district’s website.

MEETING NOTIFICATION REQUIREMENT: The budget revision must be completed by December 15. The 10 calendar-day meeting notification and budget summary must be uploaded and a link posted on the district’s website by December 5, 2017.


  1. COMPLETE the budget revision
  2. DOWNLOAD the December Budget Revision Hearing Notification Form into the same folder as the revised budget. NOTE: This works best if you save the file directly to the folder without opening it.
  3. RENAME the budget revision back to the original name 2018EXPBUD.xls for linking purposes.
  4. OPEN the Hearing Notification Form ALERT: (1) Enable content if asked (2) Update links if asked
  5. SAVE the Hearing Notification file
  6. UPLOAD the file through Common Logon. NOTE: Do not upload the budget revision until after its been approved at the Board meeting.
  7. Optionally, once the Hearing Notification has been successfully uploaded — the Budget Revision file can be renamed as desired.


  1. NAVIGATE to the district’s ADE submitted file status page (
  2. RIGHT CLICK on the district’s uploaded Meeting Notification Excel file link (in the file name column).
  3. SELECT “copy shortcut”, “copy link location”, or similar depending on the browser you are using.
  4. PASTE the link to the district’s website.

If you have any questions, please email the SF BUDGET TEAM ([email protected])

Posted in Budget Hot Topics, Hot Topics |
Published: October 19th, 2017

Merge request submissions

Please submit a request for the numbers to be merged via an e-mail to [email protected] or through the Self-Service Portal at so that ticket number will be generated and the ID can be retired correctly.

Include the following:

  • Student full name
  • Date of Birth
  • Both IDs

You will receive an email once the merge is complete. We currently have a large volume to process. Your patience is appreciated.

It is important that each Merge request is made for a single student.

Posted in Data Hot Topics |
Published: October 16th, 2017

Notice and Guidance: AFR’s Pending Processing 10/14 – 10/15

Due to a system glitch files uploaded on October 14th and 15th were not processed into the system until today, Monday October 16th.

For audit purposes use the “Upload Date” as opposed to the “Updated Date” on the LEA’s ADE summited file page as the date the AFR was submitted to ADE.

Please contact the SF Budget Team with any questions ([email protected])

Posted in Hot Topics |
Published: October 12th, 2017

FY2018 Rural Assistance Preliminary Allocation

Preliminary calculations for the FY2018 Rural Assistance allocation have been completed. There will be two distributions made; the first being 70% of allocated funding, and the second making up the remaining 30% of the allocated funding. The $2.6 million will be reallocated prior to the second distribution. Locate your District/Charter District in the list linked below and review the payment details. Please direct any questions or concerns to [email protected] by Friday, November 10, 2017. Distribution of Payment 1 is intended for the end of November. Please see Memo 18-025

FY2018 Rural Assistance Preliminary Allocations

Posted in Hot Topics, Payment Hot Topics |
Published: October 6th, 2017

School Finance Friday 10/6/2017 Notes

AzEDS: Integrity Rule -10116

Rule -10116 was failing for all JTED students. It reads, “The Track submitted for a student’s enrollment record must be for the school the student is attending or the Track for the LEA under which the school resides.”

  • Short Term Solution is DONE!: Temporarily remove JTED logic from rule
  • Long Term Solution is in progress: Rework rule for REST API 3.0 Track data schema

AzEDS: Integrity Rule -20037

Rule -20037 should be Fiscal Year 2017 specific and reads, “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.”

This rule has been disabled in AzEDS for Fiscal Year 2018 onwards.

Deadline for November Payment

The data capture deadline was October 3rd and the ADM data is significantly improved over previous months.

Wednesday Workshop October: Integrity for Beginners

Planning a training at our Jefferson office to help new data coordinators with Integrity errors. You can email [email protected] to sign up.

Last Week of SDER

The deadline is 10/16/2017. Please see our Hot Topic for more information.

Training: Summary ADM and Payment, or “Why is my payment is so short?”

You can follow along on the video or call (602) 542-5695 for help reconciling ADM20 reports from AzEDS, ADMS46-1 reports from the web, and Payments reports.

Join us on October 20th at the same link:

Posted in Data Hot Topics, Hot Topics, School Finance Fridays |
Published: October 5th, 2017

Oct 2018 BUDG25 Reports Posted & Dec Revision Alert

The October FY2018 BUDG25 reports have been posted and are based on:

  • 2017 ADM for the vast majority of districts until 11/01/2017, at which time current year 2018 ADM will be used for the vast majority. There is a message at the top of the report stating if 2017 or 2018 ADM was used.
  • APOR 55-1 with a run date of 9/11/2017 (Apportionment Date; 10/01/2017)
  • Budgets that have successfully processed through 9/30/2017
  • K3 Reading May NOT be included in the RCL In order to receive funding, all districts must now submit a plan to the State Board of Education for approval. K-3 reading funding will be released once we receive approval from the State Board of Education*

BUDG25 LETTER NOTICIFICATON of Need For a December Revision ALERT

The November BUDG25 report will be posted early (week of 10/23/2017) with the RCL based on ADM for the current year for vast majority of the districts.  These reports will be used to generate the BUDG25 December Revision Notification Letters that ADE must statutorily post by 10/30/2017

To download and review a specific entity’s budget reports, select the district name after clicking here.

Please contact the SF Budget Team ([email protected])  with any questions, except as noted below.

* Contact the Move On When Reading ([email protected] ; 602-364-2355) with questions regarding the district’s plan and/or when it is scheduled for review

Posted in Budget Hot Topics, Hot Topics |
Published: October 3rd, 2017

FY 2018 Results-Based Funding Payment 1 Distribution Date

The FY 2018 Results-Based Funding Payment 1 will be distributed Wednesday, October 4, 2017. Please see links below for previous Hot Topics and Memos regarding the FY 2018 Results-Based Funding.

FY 2018 Results-Based Funding Hot Topic

Results-Based Funding * Updated definition of “Replication” *

18-012: FY 2018 Results-Based Funding Distribution, Eligibility Requirements, and Accounting and Expenditure Reporting

Posted in Hot Topics |