May Monthly Processing Complete and ADMS40 Series Reports Available

May’s monthly processing that began on May 6, 2014 completed on May 15, 2014.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters, these new 40 series and SPED/ELL reports will be used to determine your June  2, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.

Vehicle Inventory Is Open and Ready for Submissions

 It’s that time of year again when districts are required to submit final transportation data. This includes submitting the Vehicle Inventory data and generating the TRAN40-2 report as well as re-creating the TRAN55-1 report after both Vehicle Inventory and Transportation Routes data have been finalized. Generating the reports is the responsibility of the district and if they are not re-run to reflect the most recent data, it will cause unexpected results on the APOR55-1 and unexpected funding changes. Be sure to include all applicable vehicle miles through June 30. If they are not included, a negative impact to Transportation Support Level may be seen.

DEADLINE:

The deadline for reporting of final data and generation of new reports is July 14, 2014.

Monthly Processing Not Yet Finished

We  are currently re-running portions of our monthly processing, so expect that your ADMS, ELL and SPED 75 reports to not be accurate as well as your 40 series reports, including your ADMS46-1. 

We expect that the new reports will be available tomorrow.

May Aggregation Begins May 6th – Get data in today by 5pm

May’s monthly processing begins on Tuesday, May 6, 2014 and will include data submitted to SAIS through 5pm on Monday, May 5.  For those LEAs whose schools have all reached 100th day by May 5, 2014, 100th day ADM will be calculated and available by May 16, 2014.  Otherwise, 40th day ADM will be available on this date. Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.
 
For charters, the ADMS40 series reports generated this month will be the basis for your June 2, 2014 state aid disbursement.
 
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day (or 100th day) of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
 
Questions?  Your account analyst will be happy to answer them.

April Monthly Processing Complete and ADMS40 Series Reports Available

April’s monthly processing that began on April 8, 2014 completed on April 22, 2014.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th or 100th day on or prior to April 8, these new 40 series and SPED/ELL reports will be used to determine your May 1, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.

FY 2014 May BUDG25 Reports Are Available

The FY 2014 BUDG25 Reports for May have been posted to each district’s budget reports home page of the ADE School Finance website. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov.

FY 2014 BUDG25 Reports for April have been posted

The FY 2014 BUDG25 Reports for April have been posted to each district’s budget reports home page of the ADE School Finance website.

Each BUDG25 includes calculated values from the district’s FY 2013 BUDG75 Report, any FY 2014 budget file submissions of the district successfully processed into the system as of 3/27/2014, and the district’s currently posted FY 2014 APOR55-1 report.

The estimated DSCS portion (info) has been added into the “DAA Legislative Budget Reduction” for the first time on  April 2014 BUDG25 that was posted 4/01/2014.

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov

CSF Payment 9 Correction Notice

The CSF payment 9 report dated 3/27/2014 contains an incorrect Per Pupil Amount, $401.00.  $401 is in error, it should be $310. This has to do with a refresh of the CSF system and will be resolved in time for CSF payment 10, to be made in April.

We apologize for the confusion and thank you for your patience and understanding on this matter.

School Finance Updates

School Finance Updates Memo, 14-041, has been posted. And is located at

http://www.azed.gov/administrators/SF/NumberedMemos/FY2014/Forms/PublicView.aspx

Some of the contents you’ll find in the memo include: Preschool FTE change: Please ensure that your preschool students are reported with an FTE of 0.000 or .5 to avoid funding impacts when this is implemented later this year; DSCS for FY 2015; 200 Day Instructional Calendars for FY 2015

April Aggregation Begins April 8th – Get data in by April 7 @ 5pm

April’s monthly processing begins on Tuesday, April 8, 2014 and will include data submitted to SAIS through 5pm on Monday, April 7.  For those LEAs whose schools have all reached 100th day by April 8, 2014, 100th day ADM will be calculated and available by April 16, 2014.  Otherwise, 40th day ADM will be available on this date.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.
 
For charters, the ADMS40 series reports generated this month will be the basis for your May 1, 2014 state aid disbursement.
 
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day (or 100th day) of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
 
Questions?  Your account analyst will be happy to answer them.