Districts are required to report Special Election results, whether passed or failed, to the Arizona Department of Education, School Finance, within 15 days of the election. Districts will complete a Report of Special Election Results form, and once accurately completed, email the form to the School Finance Budget Team ([email protected]).
The fillable form may not function correctly in the browser view. To maintain the form’s fillable functionality, right click on the link (Report of Special Election Results), and download/save the form to the chosen workspace. Please rename the form to include the district’s name before emailing the form as an attachment to the budget team.
WHAT: Districts required to submit a December budget revision can now upload the required Hearing Notification and Revision Budget Summary through ADE common logon, and post a link on the district’s website.
MEETING NOTIFICATION REQUIREMENT: The budget revision must be completed by December 15. The 10 calendar-day meeting notification and budget summary must be uploaded and a link posted on the district’s website by December 5, 2017.
Please submit a request for the numbers to be merged via an e-mail to [email protected] or through the Self-Service Portal at http://help.azed.gov/ so that ticket number will be generated and the ID can be retired correctly.
Include the following:
Student full name
Date of Birth
You will receive an email once the merge is complete. We currently have a large volume to process. Your patience is appreciated.
It is important that each Merge request is made for a single student.
Preliminary calculations for the FY2018 Rural Assistance allocation have been completed. There will be two distributions made; the first being 70% of allocated funding, and the second making up the remaining 30% of the allocated funding. The $2.6 million will be reallocated prior to the second distribution. Locate your District/Charter District in the list linked below and review the payment details. Please direct any questions or concerns to [email protected] by Friday, November 10, 2017. Distribution of Payment 1 is intended for the end of November.
Please see Memo 18-025
Rule -10116 was failing for all JTED students. It reads, “The Track submitted for a student’s enrollment record must be for the school the student is attending or the Track for the LEA under which the school resides.”
Short Term Solution is DONE!: Temporarily remove JTED logic from rule
Long Term Solution is in progress: Rework rule for REST API 3.0 Track data schema
AzEDS: Integrity Rule -20037
Rule -20037 should be Fiscal Year 2017 specific and reads, “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.”
This rule has been disabled in AzEDS for Fiscal Year 2018 onwards.
Deadline for November Payment
The data capture deadline was October 3rd and the ADM data is significantly improved over previous months.
Wednesday Workshop October: Integrity for Beginners
Planning a training at our Jefferson office to help new data coordinators with Integrity errors. You can email [email protected] to sign up.
Last Week of SDER
The deadline is 10/16/2017. Please see our Hot Topic for more information.
Training: Summary ADM and Payment, or “Why is my payment is so short?”
You can follow along on the video or call (602) 542-5695 for help reconciling ADM20 reports from AzEDS, ADMS46-1 reports from the web, and Payments reports.
The October FY2018 BUDG25 reports have been posted and are based on:
2017 ADM for the vast majority of districts until 11/01/2017, at which time current year 2018 ADM will be used for the vast majority. There is a message at the top of the report stating if 2017 or 2018 ADM was used.
APOR 55-1 with a run date of 9/11/2017 (Apportionment Date; 10/01/2017)
Budgets that have successfully processed through 9/30/2017
K3 Reading May NOT be included in the RCL In order to receive funding, all districts must now submit a plan to the State Board of Education for approval. K-3 reading funding will be released once we receive approval from the State Board of Education*
BUDG25 LETTER NOTICIFICATON of Need For a December Revision ALERT
The November BUDG25 report will be posted early (week of 10/23/2017) with the RCL based on ADM for the current year for vast majority of the districts. These reports will be used to generate the BUDG25 December Revision Notification Letters that ADE must statutorily post by 10/30/2017
To download and review a specific entity’s budget reports, select the district name after clicking here.
Please contact the SF Budget Team ([email protected]) with any questions, except as noted below.
* Contact the Move On When Reading ([email protected] ; 602-364-2355) with questions regarding the district’s plan and/or when it is scheduled for review