School Finance Friday 7/15/2016 Notes

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Charter Estimated Counts Deadline

  • Charter Estimated Counts application closes today
    • Application will reopen for second payment 7/25-8/15
  • Make sure there is at least one active calendar at the LEA level to ensure timely payments

AOIs and summer withdrawals

  • AOIs aren’t required to submit summer withdrawals for students who don’t return at the beginning of the year.
    • If any of those summer withdrawn students return later in the year, the summer withdrawal can cause SAIS Integrity errors.
    • SAIS Online is “smart” and doesn’t allow an AOI to edit summer withdrawals.
    • SDDI allows summer withdrawal transactions for AOIs.

Plan for your 2017 payments

Charters

  • First payment (August 1) will be based on Charter Estimated Counts on 7/15/2016
  • Second payment (September 1) will be based on Charter Estimated Counts on 8/15/2016
  • Third payment (October 3) will be based on FY 2017 AzEDS data as of 9/9/2016
    • Note: ensure you have an active LEA calendar for timely payments

Districts

  • First payment (August 1) will be based on FY 2016 100th Day ADM (see your 46-1)
  • Second payment (September 1) will be based on FY 2016 100th Day ADM, likely statewide recalculation 7/29-8/15/2016
  • Third payment (October 3) will be based on FY 2017 AzEDS data as of 9/9/2016
    • Note: ensure you have an active LEA calendar for timely payments

Options to get data into SAIS for FY16

  1. AzEDS and your data goes over the Bridge
  2. SAIS Online
    • Great option for smaller schools
    • Need to request access from School Finance
  3. SDDI & vendor participation
    • Coordinate with your vendor

FY 2016 SAIS Aggregation Complete for July

The aggregation that kicked off last week completed. You can finish reconciling FY 2016 data using SDADMS75-1 and 72 reports. Please keep the 7/29/16 deadline in mind.

The regular twice weekly SAIS Integrity cycle has resumed.

Charter Estimated Counts is Closing Friday: 07/15/2016

Charter Estimated Counts will be closing Friday, July 15, 2016 at 4:30 pm! All active charter holders should submit new estimates of their ADM (Average Daily Membership) for FY2017. The data within Estimated Counts on July 15th will be used as the basis for the August 1, 2016 state aid disbursement.

For August Payment Estimated Counts Submission Deadline is July 15, 2016 by 4:30 p.m.

Please see School Finance Memo 16-056 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.

To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

School Finance Friday 7/8/2016 Notes

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Splits and Merges

Splits and merges will be easier in 2017, but for FY16 not every ticket will be processed.

Options to get data into SAIS for FY16

  1. AzEDS and your data goes over the Bridge
  2. SAIS Online
    • Great option for smaller schools
    • Need to request access from School Finance
  3. SDDI & vendor participation
    • Coordinate with your vendor

Plan for your 2017 data

The sooner you finish the FY16 set, the sooner you, your IT team, and your SIS vendor can prepare your system to upload FY17 data to AzEDS

AzEDS was opened for FY17 submissions on 7/1! If  you already submitted, you can see ADM in AzEDS for FY17.

SAIS will not be open for FY17 data, therefore the Bridge to SAIS will be unnecessary.

Please read the following message from Mark Masterson Please read the following messages from Mark Masterson: http://us4.campaign-archive1.com/?u=f331ee290539916aae5f9be04&id=79be54e31a&e=6ae49eba5b. There was another message to vendors directly from IT explaining how to set up for FY 2017.

AOIs and summer withdrawals

  • AOIs aren’t required to submit summer withdrawals for students who don’t return at the beginning of the year.
    • If any of those summer withdrawn students return later in the year, the summer withdrawal can cause SAIS Integrity errors.
    • SAIS Online is “smart” and doesn’t allow an AOI to edit summer withdrawals.
    • SDDI allows summer withdrawal transactions for AOIs.
  • If your AOI has any summer withdrawals in SAIS, please expect an email from School Finance on Tuesday 7/5/2016.

SAIS processing on FY 2016 data

There will be one Aggregation run before 7/29 to help you reconcile to an SDADMS75-1.

SAIS Integrity kicked off 7/4, it made it about halfway through by Friday.

EX-1 FAQs

There have been a number of questions about EX-1. The most recent version goes into detail on Chronic Illness. The other biggest question is about the 10 consecutive absences that lead to a W4/5, these should be submitted to ADE.

NEWS: New link for School Finance Fridays!

Starting tomorrow we have a new link for School Finance Fridays!

https://us.bbcollab.com/guest/5BCE67ACC81484D243AF267BAA63638D

 

It’s easier to bookmark the whole page though:http://www.azed.gov/finance/school-finance-fridays/.

 

Join us tomorrow for:

  • SAIS integrity and aggregation considerations
  • EX-1 FAQs
  • AzEDS training plan this summer

School Finance Friday 7/1/2016 Notes – no webinar

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Options to get data into SAIS

  1. AzEDS and your data goes over the Bridge
  2. SAIS Online
    • Great option for smaller schools
    • Need to request access from School Finance
  3. SDDI & vendor participation
    • Coordinate with your vendor

Plan for your 2017 data

Please read the following messages from Mark Masterson: http://us4.campaign-archive1.com/?u=f331ee290539916aae5f9be04&id=79be54e31a&e=6ae49eba5b

There was another message to vendors directly from IT explaining how to set up for FY 2017.

AOIs and summer withdrawals in SAIS

  • AOIs aren’t required to submit summer withdrawals for students who don’t return at the beginning of the year.
    • If any of those summer withdrawn students return later in the year, the summer withdrawal can cause SAIS Integrity errors.
    • SAIS Online is “smart” and doesn’t allow an AOI to edit summer withdrawals.
    • SDDI allows summer withdrawal transactions for AOIs.
  • If your AOI has any summer withdrawals in SAIS, please expect an email from School Finance on Tuesday 7/5/2016.

Reconciling FY 2016 data in SAIS

We’re planning one more Aggregation before the 7/29/2016 SAIS deadline to help reconciliation. SAIS Integrity is scheduled to kick off at 5p.m. on 7/4/2016.

External Guidelines

School Finance Friday 7/1/2016 Cancelled

This is short notice, we apologize.

School Finance has to cancel today’s webinar due to technical difficulties.

Please check back next week for the link for 7/8/2016. http://www.azed.gov/finance/school-finance-fridays/

Final FY2016 BUDG25 June 30th Reports Posted

The June 30th FY2016 BUDG25 reports have been posted.

The updated June 2016 BUDG25 will be the last BUDG25 for FY2016 and includes

  • APOR 55-1 updates (currently posted Apportionment date: 2016-06-30)
  • PROP123
    1. BSL/RCL Increases
    2. $50 Million Land Trust Additional Funding (district’s allocation)
  • Budget Revisions that successfully processed through 2016-06-30

To download and review a specific entity’s budget reports, select the district name after clicking here.

Thank you.

SF Budget Team

FY 2017 Monthly Processing and Integrity Schedule

Overview:

Aggregation is the processing that ADE performs on the student data to calculate ADM (Average Daily Membership), which is used as a basis for state aid funding. Starting FY 2017, Aggregation will be processed in ACE, the ADM Calculation Engine. The student data must reside within AzEDS to be included in the scheduled Integrity and ACE processing.

 FY 2017 Monthly Processing Schedule

Data Capture Deadline, 5 p.m. To be considered for:
September 9, 2016 October 3rd payment
October 7, 2016 November 1st payment
November 8, 2016 December 1st payment
December 9, 2016 January 2nd payment
January 11, 2017 February 1st payment
February 8, 2017 March 1st payment
March 14, 2017 April 3rd payment
April 11, 2017 May 1st payment
May 11, 2017 June 1st payment
June 13, 2017 June 30th payment

 

FY 2017 Statewide Recalculation Schedule

All LEA Submission Deadline July 14, 2017 @ 5p.m.
Recalculation Start Date July 17, 2017

 

Processing Schedule

Please note that regardless of this monthly processing schedule, current year integrity will run five days a week. Integrity is scheduled every weeknight and will at least include data submitted to AzEDS up until 5pm. ACE is scheduled to run immediately after each Integrity run.

Extra Aggregation to help reconcile FY 2016 data

Mark sent out an email containing new deadlines for FY 2016 data. Please see: http://us4.campaign-archive1.com/?u=f331ee290539916aae5f9be04&id=8eb26fbdd6.

To help you find SAIS Integrity errors and reconcile FY 2016 data, we have time for an additional aggregation run.

The deadline for the new aggregation will be July 4 at 5pm. Although it’s a holiday, it’s automatically scheduled to kick off.

We expect Integrity and Aggregation to take at least 7 days from that point, potentially a week and a half. Plan to check your integrity reports on or after July 11th. Plan to check your aggregation reports on or after July 13th.