Monthly Aggregation processing begins April 3, 2015 and will include data submitted to SAIS through 5 p.m. April 2, 2015. For those LEAs whose schools have all reached 100th day on or prior to April 2, 2015, 100th day ADM will be calculated and available by April 14, 2015. Please check the IT Bulletin Board for updates stating the data has completed processing. Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results. Revised ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports will also be available then.
For charters, the ADM results will be used as a basis for the May 1, 2015 state aid disbursement.
If you have questions regarding Monthly Aggregation Processing, please see your account analyst. To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.
The following May district budget revision reminders may be helpful:
1. Revise up or down to the ADE values from the most recent BUDG25 report.
2. Make final reallocation of funds between M&O and Capital (UNR) on page 7 by May 15 as no reallocation after May 15 is allowed.
3. The ADE calculated applied capacity for M&O will be the lesser of the ADE total and the district’s total budgeted expenditures on page 1 or the district’s general budget limit as calculated on page 7.
4. In order to receive capacity for any increase in UNR due based on any growth adjustment from the FY 2014 BUDG75, page 2, the value must be entered into the Line A.10 adjustment box of page 8, item 2.
5. The ADE calculated applied capacity for UNR will be the lesser of the ADE total and the district’s total budgeted expenditures on page 4 or the district’s unrestricted capital limit as calculated on page 8.
6. Ensure that any M&O and UNR adjustments, if applicable, are matched to the appropriate adjustment line of the adjustment boxes for Line 9, page 7, and Line A.10, page 8, respectively.
7. Energy and Water Savings Transfers must be budgeted for by May 15: Lines 4 or 5 of the page 7, Line 9 adjustment box.
8. Check the district’s budget reports homepage to verify the actual status of any budget file uploaded via the Common Logon. It is the district’s responsibility to resolve for any errors preventing a budget file from successfully processing into the system as expected. The district will begin to navigate to its budgets homepage by clicking here.
Please email any budget related questions to the budget team at email@example.com
Best wishes as the district begins the process of wrapping up FY 2015.
The FY 2015 BUDG25 reports have been updated and posted.
The budget report includes values from the April 2015 APOR55-1 and any FY 2015 budget revisions successfully uploaded and processed as of March 25th.
To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.
Please email any budget-related questions or concerns to firstname.lastname@example.org
This is the list of the FY2015 Small School Transportation Adjustments that were approved at the March 23, 2015 State Board of Education meeting. These adjustments will be included in the May 1, 2015 APOR.
Due to system issues, the Thursday night Integrity run did not process on March 19th. Integrity will be run tonight, Friday, March 20th and results should be available Saturday, March 21st. If you have questions or need assistance please contact your Account Analyst.
The recently posted FY 2015 March BUDG25 report is inaccurate and will be unpublished by close of business today.
The FY 2015 DAA/CAA adjustment amounts are being recalculated statewide to be included with the April 1 APOR. This means that the current DAA/CAA reduction values from the FY 2015 March APOR55-1 were not available when the March BUDG25 was generated, causing the district Adjusted DAA Allocation to be overstated on the budget report.
At this time, no FY 2015 BUDG25 report is planned for release in March. We apologize for any confusion or inconvenience this may cause.
Please email any questions to the budget team at email@example.com.
The ADE has discovered new issues with SAIS that may be causing school districts and charter schools to receive incorrect funding. In certain circumstances, SAIS has not been properly limiting ADM within single Local Education Agencies (LEA) to 1.000, but rather has allowed it to be calculated at greater than 1.000 ADM. The ADE’s initial analysis has identified that SAIS limiting does not always function correctly. For complete details of these circumstances and steps to determine if your LEA is impacted, please see the School Finance Memo which can be found here.
ADE is in the process of completing a preliminary analysis to determine the impact and magnitude of the SAIS Limiting inconsistencies. All impacted LEAs will be notified of the analysis findings.
Please submit questions on this subject to SchoolFinance@azed.gov. An FAQ will be made available online and updated, as questions are answered.