Come Learn How to Reconcile SAIS Reports!

Have you ever wanted to know how to reconcile School Finance reports*?  Well, we have a solution for you. School Finance will be hosting two training sessions for districts and charters on this subject.  These will be in-person trainings at our main office in downtown Phoenix.

 

The First Session

Date: February 18, 2014

Time: 1:00 pm to 4:00 pm

Where:  Arizona Department of Education, 1535 W. Jefferson St., Phoenix AZ 85007

Room:   417

Class Capacity:  36 individuals

RSVP: by February 11, 2014 to Frances.Cox@azed.gov  

 

 

The Second Session

Date: March 25, 2014

Time: 1:00 pm to 4:00 pm

Where:  Arizona Department of Education, 1535 W. Jefferson St., Phoenix AZ 85007

Room: 417

Class Capacity:  36 individuals

RSVP: by March 18, 2014 to Frances.Cox@azed.gov  

 

 

* To allow for time at the end of the session for questions, we have reconfigured the session to not include information on the 915 process.  We will only be covering report reconciliation. For more information on our 915 process, please see our Business Rules and Presentations webpage.  The 915 process will be located under “Presentations” and “FY 2014″.  Your account analyst will also be happy to walk you through our 915 process.

Our Business Rules, Presentations and Webinar Documents Have Moved

To take advantage of new technology, we have moved the location of our business rules, presentations and webinar documentation.  Please update your bookmarks to reflect the new page, which can be found at:

http://www.azed.gov/administrators/SF/BusRuleDocsAndPres/Forms/Business%20Rules%20vs%20Presentations.aspx .

 

This page contains the rules written for SAIS and other School Finance related system changes, PowerPoints for presentations that we have facilitated and webinars that we have held.   You’ll find some great training material here.   Check it out!

Impact Aid Reports

School Finance no longer has access to a fax machine. Please email or mail in your Impact Aid reports. Email to: SFBudgetTeam@azed.gov or mail to Xin Liu, School Finance, ADE, 1535 W. Jefferson, Bin 13, Phoenix, AZ 85007

FY14 CSF Payment 7 Shortfall Adjustments

FY14 CSF Payment 7 Shortfall Adjustments

Transportation Routes Is Open For Submissions

It’s that time of year again for districts to submit their transportation routes data to ADE. 

In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 days after the 100th day. Vehicle inventory data must be submitted to ADE on or before July 15.

For more information on submitting these reports, please join our webinar on January 29th and/or review the Transportation Overview presentation found on our new Business Rules and Presentations page.

There is one change to Transportation Routes for FY14 that impacts only those districts who operate on an approved 200 day school year.  Throughout the transportation routes application as well as on the transportation reports, if your district was approved by School Finance to operate on a 200 day calendar in FY14, the estimates you submit are to cover school days 101-200 instead of days 101- 180.  The screens and the transportation reports (TRAN52-1, TRAN55-1, TRAN40-2) now reflect the full 200 days.  Beginning in FY15, your APOR55-1 will display 200 days within the “Calculation for TSL” section instead of 180 days.  If your district does not operate on an approved 200 day calendar, there are no changes to Transportation Routes or APOR55-1 for your district. 

The Transportation Routes and the Vehicle Inventory data must be submitted via Common Logon on the ADE web site. In the event that you are unable to access the applications, you can request Common Logon permissions by sending an email to enterprise@azed.gov. Your School Finance Account Analyst can assist you with any questions that you may have. Click here to find your Account Analyst.

 

Please note that only districts must submit this data.  Charters do not submit transportation data.

Sign up for Transportation Webinar on January 29

 

Transportation Overview

This is an overview of the required information for the Transportation Route Reports due after your 100th day of school and for the Vehicle Inventory report which is due in July.

Title:

Transportation Overview

Date:

Wednesday, January 29, 2014

Time:

10:00 AM – 11:00 AM MST

 

Space is limited, so reserve your Webinar seat now at:
https://www3.gotomeeting.com/register/215745326

After registering you will receive a confirmation email containing information about joining the Webinar.

 

System Requirements
PC-based attendees
Required: Windows® 8, 7, Vista, XP or 2003 Server

 

Mac®-based attendees
Required: Mac OS® X 10.6 or newer

 

Mobile attendees
Required: iPhone®, iPad®, Android™ phone or Android tablet

January Monthly Processing Complete and ADMS40 Series Reports Available

January’s monthly processing that began on January 7, 2014 completed on Jan 16.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th or 100th day on or prior to January 6, these new 40 series and SPED/ELL reports will be used to determine your February 3, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is February 3, 2014 @ 5pm with the ADM from that being used to determine the March 3, 2014 state aid payment.

The FY 2013 Superintendent’s Annual Financial Report is Now Available

The Fiscal Year 2012-2013 Annual Report of the Superintendent has been published and is available in .pdf format from the School Finance Reports Page.

Thank you.

 

2014 District Additional Assistance Reductions Budget Capacity and State Aid

2014 District Additional Assistance Reductions Budget Capacity and State Aid

FY 2014 BUDG25 January Reports are Available

The FY 2014 BUDG25 reports for January have been posted to each district’s budget reports home page of the ADE School Finance website.

Each BUDG25 includes calculated values from the district’s FY 2013 BUDG75 Report, any FY 2014 budget file submissions of the district successfully processed into the system as of 12/31/2013, and the district’s currently posted FY 2014 APOR55-1 report. Additionally, the January BUDG25 includes:

1. The final DAA adjustment for districts that do not sponsor a charter school. For any district with a sponsored charter school (DSCS), the DAA reduction amount will be finalized once all charters have reached 100th day. At the earliest, the DSCS portion of the DAA reduction amount may be included next month. 

2. Any FY 2013 over-expenditures for M&O and URC. Any FY 2013 Soft Capital over-expenditure has been automatically transferred to FY 2014 URC.

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please contact the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov. And, the School Finance payment team with any APOR questions by emailing sfpaymentteam@azed.gov.

Thank you!