Integrity Delayed

Due to system issues, the Thursday night Integrity run did not process on March 19th.  Integrity will be run tonight, Friday, March 20th and results should be available Saturday, March 21st.  If you have questions or need assistance please contact your Account Analyst.

FY 2015 BUDG25 Reports – March

The recently posted FY 2015 March BUDG25 report is inaccurate and will be unpublished by close of business today.

The FY 2015 DAA/CAA adjustment amounts are being recalculated statewide to be included with the April 1 APOR. This means that the current DAA/CAA reduction values from the FY 2015 March APOR55-1  were not available when the March BUDG25 was generated, causing the district Adjusted DAA Allocation to be overstated on the budget report.

At this time, no FY 2015 BUDG25 report is planned for release in March. We apologize for any confusion or inconvenience this may cause.

Please email any questions to the budget team at sfbudgetteam@azed.gov.

Thank you.

SAIS Limiting Issues

The ADE has discovered new issues with SAIS that may be causing school districts and charter schools to receive incorrect funding.  In certain circumstances, SAIS has not been properly limiting ADM within single Local Education Agencies (LEA) to 1.000, but rather has allowed it to be calculated at greater than 1.000 ADM.  The ADE’s initial analysis has identified that SAIS limiting does not always function correctly.  For complete details of these circumstances and steps to determine if your LEA is impacted, please see the School Finance Memo which can be found here.

 

ADE is in the process of completing a preliminary analysis to determine the impact and magnitude of the SAIS Limiting inconsistencies.  All impacted LEAs will be notified of the analysis findings.

 

Please submit questions on this subject to SchoolFinance@azed.gov. An FAQ will be made available online and updated, as questions are answered.

SDER: Final FY2015 TEI Reports are Available

Teacher Experience Index (TEI) for Fiscal Year 2015 has been recalculated for all school districts and TEI reports (SDER 96) are available for each district through this link.  The TEI reports were created from SDER data submitted through March 2, 2015.  Pursuant to A.R.S §15-941(D), and revised for Fiscal Year 2015, the teacher experience index for the budget year shall not be recalculated after March 15 unless the superintendent of public instruction determines that the school district has submitted data resulting in an overstatement of the teacher experience index for the budget year.

Please see these links for previous communication regarding this year’s schedule for SDER data submissions and TEI reports:

SDER Memo 15-016 http://www.azed.gov/Administrators/SF/NumberedMemos/FY2015/15-016.pdf

SF Updates Memo 15-040

http://www.azed.gov/Administrators/SF/NumberedMemos/FY2015/15-040.pdf

 

Please contact your Account Analyst with any additional SDER questions.

AIMS Reading, Writing and Mathematics No Longer Required for Graduation

The State Board of Education (SBE) has provided guidance on the recent change in AIMS requirements for graduation from high school.  This guidance can be found on the SBE’s High School Graduation Requirements page within the “Testing Requirements (AIMS & Arizona’s New State Assessment)” section.

February Monthly Processing Complete and ADMS40 Series Reports Available

February’s monthly processing that began on January 30, 2015 completed on February 10th.   Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.
 
For charters, these new 40 series and SPED/ELL reports will be used to determine the March 2, 2015 state aid payment.
 
For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is March 2, 2015 @ 5pm with the ADM from that being used to determine the April 1, 2015 state aid payment.

FY 2014 BUDG75 Expenditure Analysis Letters are Posted

The FY 2014 BUDG75 Expenditure Analysis Letters have been published to the School Finance website and are available for download and review.

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any questions or concerns at sfbudgetteam@azed.gov.

Thank you.

Prelim. TEI Available and SDER Application Open for Data Modifications

The School District Employee Report (SDER) On-Line Application is currently available and ready to accept employee data modifications prior to final TEI (Teacher Experience Index) calculations.  This application is accessible through Common Logon

SDER data may be modified between February 1, 2015 and March 2, 2015.  Final data modifications must be made by 4:30 p.m. Monday, March 2, 2015. 

Preliminary TEI reports were made available Monday, February 2, 2015 and can be accessed here.  Final TEI reports will be available on or prior to March 15, 2015. Final TEI figures may differ between the preliminary report and the final report even if your district does not modify it’s data, as the statewide average number of FTE Years of experience value may change due to its recalculated value for the final reports. 

The SDER instructions can be found at the end of the FY2015 SDER Memo.  If you missed the School Finance SDER Webinars that were held in September, or need a refresher course, you can view the information here. 

Please contact your Account Analyst with any additional SDER questions.

Instructional Improvement Fund

FY15 IIF payment 1 has been processed successfully with the new system and it will be distributed by 2/3/2015.

Please go to the following website to access the LEA detailed report and county report:

http://www.azed.gov/SchoolFinanceReports/Reports?report

Impact Aid Program Forms

As a reminder, ADE School Finance no longer has access to a fax machine or dedicated space for storing the hard copies of Impact Aid documents. 

We were recently made aware that the instructions for submitting copies of Impact Aid documents to ADE School Finance, as provided by the U.S. Department of Education, is something other than what we can accommodate. 

When preparing to submit a copy of any Impact Aid Program documents to ADE School Finance, scan in the documents and email the single Adobe document to the Budget Team at sfbudgetteam@azed.gov.  

Please include the following information in the subject line of the email

  1. District or Charter Name
  2. District or Charter Impact Aid Number, which can be quickly located on the cover sheet of the Impact Aid Application packet, if not readily known. For example: 12-AZ-2016-0000. 

We apologize for any confusion or inconvenience and we thank you for your time and consideration.