We’re having trouble with the Q&A feature in our webinars. We’re still troubleshooting but this week have tried 3 fixes to help diagnose the issue. It appears users without @gmail.com email are kicked out sometimes.
AzEDS Update: 21st Century Community Learning Center
Data Submission Guidelines:
Resources required for 21st CCLC:
Student Program Association
Required fields: Student ID, Program name, Program type ID – Support Program(59), School id, LEA ID and Program begin date.
Student Program Attendance Event
Addition to Student Program Association it needs “Event Date” to be submitted as required field
Attendance Begin time and Attendance End Time are optional fields
Rule -10116 was failing for all JTED students. It reads, “The Track submitted for a student’s enrollment record must be for the school the student is attending or the Track for the LEA under which the school resides.”
Short Term Solution is DONE!: Temporarily remove JTED logic from rule
Long Term Solution is in progress: Rework rule for REST API 3.0 Track data schema
AzEDS: Integrity Rule -20037
Rule -20037 should be Fiscal Year 2017 specific and reads, “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.”
This rule has been disabled in AzEDS for Fiscal Year 2018 onwards.
Deadline for November Payment
The data capture deadline was October 3rd and the ADM data is significantly improved over previous months.
Wednesday Workshop October: Integrity for Beginners
Planning a training at our Jefferson office to help new data coordinators with Integrity errors. You can email [email protected] to sign up.
Last Week of SDER
The deadline is 10/16/2017. Please see our Hot Topic for more information.
Training: Summary ADM and Payment, or “Why is my payment is so short?”
You can follow along on the video or call (602) 542-5695 for help reconciling ADM20 reports from AzEDS, ADMS46-1 reports from the web, and Payments reports.
Merge tickets are being processed again. We’re down to only 350 tickets and are sensitive to finishing before the fiscal year end.
We expect the Split application next month, at which point we can start the 150 Split tickets that have queued so far.
There is a concern we’re getting in phone calls, “Common Logon is going away.” To better explain, ADE is moving access and permissions to ADE Connect. After the transition, the applications will be the same as usual, but accessed via ADE Connect.
School Finance has had several Workshop Wednesdays for the past 3 months, and are editing those videos to post online.
We are brainstorming training topics for the summer and welcome ideas for future sessions. Please email your School Finance Account Analyst with your suggestions.
Integrity rule 10200 went into AzEDS in December and a number of high schoolers failed Integrity for having received a diploma in FY 2016. The rule is back in development and is expected later this year.
Training: Membership Activity Codes and Year End Statuses
A Membership is the time period where a student receives instruction. Each Membership has an entry and exit date, and activity codes to describe the entry and exit.
Exit Type Codes
There are different times of year each exit code is applicable:
Exit Codes for FY 2018
School Finance, Accountability, and IT have been working on reinstating most S Codes for FY 2018. Watch the Accountability site for next year’s Official Notice of Pupil Withdrawal
It’s almost the time of year where memberships will require Year End Statuses. There’s a slight change between SAIS and AzEDS, where SAIS didn’t require a date for a Year End Status, unlike a Withdrawal code.
For further information:
A Membership is the time period where a student receives instruction
Has an Enrollment date and Exit date
Membership activity codes describe qualities of the enrollment and exit
Has an Enrollment or Re-enrollment code, and a Withdrawal Code or Year End Status
Training: Concurrencies in AzEDS
Limited ADM report
Requires AzEDS Data Coordinator – ADM Reports role in ADEConnect
For each of your students, displays limited intervals
Output columns mirror ADM15
NOTE: will not show multiple enrollments for a student who is not Limited.
Student Analysis Tool
Requires AzEDS Data Coordinator – Base Reports role in ADEConnect
For one student, by ID or demographic data, displays enrollments, programs, needs, etc.
First phase, more features to come
Students can have memberships at multiple schools:
There is a unique scenario. We described it in the video below.
If a student in an tuition-out-type enrollment changes DOR mid-year, the rule isn’t behaving as we all expect. ADE IT, School Finance, and Accountability are analyzing the issue. See the AzEDS blog for details next week.
If a student previously graduated, they cannot be fundable going forward. If your student is failing 10200 look for a W7, S7, or G code in SAIS in previous years or on the student’s transcript from a previous school. If you think the 10200 flag is in error, please submit a ticket to [email protected]
Wednesday Workshops for January are going to be about Transportation reporting for districts. The session(s) will be in the latter half of January, so watch the site for details.
No School Finance Friday next week. Happy New Year!